Regular Meeting of the members of Council of the Town of Minitonas, held in the Council Chambers, Minitonas, Manitoba this 2nd day of November, 2011 A.D. at 7:00 p.m.



Present: Mayor Barkowski
Councillors: Caruk, Bartel, Robb & Windsor
C.A.O.: Carolyn Gordon

Delegations:

8:00 pm Board of Revision
8:30 pm Margaret Romak re: Animal Control
9:00 pm Merv Leslie re: Town Operations

Additional Correspondence:

16.3 Russenholt Donation/St. John’s Ambulance 2 Defibrillators

1. S. Windsor – J. Caruk
RESOLVED THAT the Agenda be adopted as presented.
Carried.

2. W. Robb – D. Bartel
RESOLVED THAT the Minutes of the Regular Meeting of Council held on October 5th, 2011 shall be adopted as circulated.
Carried.

3. W. Robb – S. Windsor
RESOLVED THAT approval of payment be made for the List of Accounts numbered 4451 to 4499 inclusive, amounting to $189,609.14.
Carried.

4. D. Bartel – J. Caruk
RESOLVED THAT the Bank Reconciliation for the month ending September 30th, 2011 and the Financial Statement for the month ending October 31st, 2011 shall be approved as presented.
Carried.

5. W. Robb – S. Windsor
RESOLVED THAT the transfer of funds shall be authorized by the Minitonas Town Council as per Schedule ‘A’ attached hereto.
Carried.

6. D. Bartel – J. Caruk
WHEREAS Manitoba Infrastructure & Transportation has approved a grant in the amount of $31,260.00 to assist in the application of dust control to 700m of 2nd Avenue and Bituminous Overlay on Main Street;
AND WHEREAS the Minitonas Town Council has reviewed and approves of the attached Statutory Declaration and Schedule ‘A’ – Expense Report for the 2011 Grant-in-Aid Projects;
THEREFORE BE IT RESOLVED THAT the aforementioned documents, along with copies of all applicable invoices shall hereby be approved for submission to the Province of Manitoba for funding.
Carried.

7. S. Windsor – W. Robb
RESOLVED THAT the Public Works Report for the month of October, 2011 shall be accepted as submitted by the Town Foreman, a copy of which is attached hereto.
Carried.

8. D. Bartel – S. Windsor
WHEREAS the Public Works Employee Overtime Reports have been received & reviewed by Council;
THEREFORE BE IT RESOLVED THAT all applicable overtime hours recorded for the month of October shall be paid out with the November 15th, 2011 payroll or booked for future use as indicated on the aforementioned reports, copies of which have been attached hereto.
Carried.

9. J. Caruk – S. Windsor
WHEREAS all appeals to the 2012 Assessments have been satisfied and there are none outstanding;
THEREFORE BE IT RESOLVED THAT the Board of Revision scheduled for November 2nd, 2011 is hereby cancelled and the Municipal Assessor shall be notified of the aforesaid cancellation;
BE IT FURTHER RESOLVED THAT the 2012 Assessment Rolls shall be adopted as presented.
Carried.

10. W. Robb – D. Bartel
WHEREAS the Minitonas Town Council has received two requests for special hall rental rates;
THEREFORE BE IT RESOLVED THAT the requests have been reviewed and the attached special rates shall be approved by Council.
Carried.

11. W. Robb – S. Windsor
WHEREAS the Nuisance Ground Committee were in agreement and ordered work required at the Minitonas Waste Disposal Site;
AND WHEREAS the Minitonas Town Council has reviewed and approves the work detailed on the attached invoice;
THEREFORE BE IT RESOLVED THAT payment of said invoice shall be approved as presented.
Carried.

12. W. Robb – S. Windsor
RESOLVED THAT we do now adjourn at 10:55 pm to meet again to complete the unfinished business of Council with the meeting to be held on the 16th day of November, 2011 A.D. at 7:00 pm.
Carried.