Regular Meeting of the members of Council of the Town of Minitonas, held in the Council Chambers, Minitonas, Manitoba this 5th day of October, 2011 A.D. at 7:00 p.m.



Present: Mayor Barkowski
Councillors: Caruk, Bartel, Robb & Windsor
C.A.O.: Carolyn Gordon

Delegations :

8:00 Don Bobick – Swan Valley Recreation & Wellness Centre

Additional Correspondence;

16.5 Lieutenant Governor re; Queen’s Diamond Jubilee @ 2012

1. J. Caruk – D. Bartel
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. W. Robb – S. Windsor
RESOLVED THAT the Minutes of the Regular Meeting of Council held on September 6th, 2011shall be adopted as circulated.
Carried.

3. D. Bartel – J. Caruk
RESOLVED THAT the Bank Reconciliation for the month ending August 31st, 2011 and the Financial Statement for the month ending September 30th, 2011 shall be approved as presented.
Carried.

4. W. Robb – J. Caruk
RESOLVED THAT approval of payment be made for the List of Accounts numbered 4399 to 4450, excluding cheque no. 4431 in the amount of $370.00, cheque no. 4440 in the amount of $100.00, and cheque no. 4438 in the amount of $89.60 for total payments amounting to $524,522.72.
Carried.

5. S. Windsor – D. Bartel
RESOLVED THAT we do hereby authorize the Public Works Foreman to purchase the safety equipment required to comply with the orders received from Workplace Safety and Health Officer in his Improvement Orders received on September 27th, 2011.
Carried.

6. W. Robb – S. Windsor
RESOLVED THAT the Public Works Report for the month of September shall be accepted as submitted by the Town Foreman, a copy of which is attached hereto.
Carried.

7. J. Caruk – D. Bartel
WHEREAS the Public Works Employee Overtime Reports have been received & reviewed by Council;
THEREFORE BE IT RESOLVED THAT all applicable overtime hours recorded for the month of September shall be paid out with the Oct. 15th, 2011 payroll or booked for future use as indicated on the aforementioned reports, copies of which have been attached hereto.
Carried.

8. S. Windsor – W. Robb
RESOLVED THAT we do hereby agree to hire contract services for the excavation and site preparation of two Beach Volleyball Courts as attached hereto.
Carried.

9. S. Windsor – D. Bartel
WHEREAS the attached requests for 2011vacation have been approved by the Public Works Foreman and received to be reviewed by the Minitonas Town Council;
THEREFORE BE IT RESOLVED THAT we do approve the aforementioned vacation requests including the carry-over of 31/2 days for use in January, 2012.
Carried.

10. D. Bartel – W. Robb
RESOLVED THAT the Minitonas Town Council agrees to retain the services of BMP Chartered Accountants to perform the audit for the Fiscal Year 2011.
Carried.

11. W. Robb – S. Windsor
RESOLVED THAT the Council of the Town of Minitonas agree to hire casual labour as attached hereto.
Carried.

12. W. Robb – J. Caruk
WHEREAS the Minitonas Town Council has reviewed the contents of the 2011/2012 Snow Clearing Agreement submitted by MTS Allstream Inc. and are in agreement with the terms and conditions;
THEREFORE BE IT RESOLVED THAT we do hereby authorize CAO, Carolyn Gordon to sign the aforementioned agreement on behalf of the municipality.
Carried.

13. D. Bartel – J. Caruk
WHEREAS the Minitonas Town Council has received their 2009 Audited Financial Statements and accept those statements as presented;
THEREFORE BE IT RESOLVED THAT the attached ad shall be placed in the Star & Times to notify the public that the statements are now available for public access during normal office hours;
AND BE IT FURTHER RESOLVED THAT the additional hours required to obtain compliance with the new Public Sector Accounting Board requirements shall be approved for payment as presented.
Carried.

14. W. Robb – S. Windsor
RESOLVED THAT we do now adjourn at 10:53 pm to meet again for the next regular meeting of Council to be held on the 2nd day of November, 2011 AD.
Carried.