Regular Meeting of the members of Council of the Town of Minitonas, held in the Council Chambers, Minitonas, Manitoba this 1st day of June, 2011 A.D. at 7:00 p.m.




Present: Mayor Barkowski
Councillors: Robb, Caruk, Bartel & Windsor
C.A.O.: Carolyn Gordon

Delegations:
8:00 pm Blair Martin re: 2012 Assessment Changes/Tax Impact
8:30 pm Tammie Clemenson re: Swan Valley Emergency Measures District
9:00 pm Merv Leslie re: Town Operations – Foreman’s Report

Additions to the Agenda:

4.7 Grad Ad
6.6 Property Maintenance
17.1 Canada Day
17.2 Committee Appointments

1. W. Robb – S. Windsor
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. J. Caruk – D. Bartel
RESOLVED THAT the Minutes of the Regular Meeting of Council held on May 3rd, 2011 and the Special Meetings of Council held on May 10th, 2011, and May 25th, 2011 shall be adopted as circulated.
Carried.

3. W. Robb – S. Windsor
RESOLVED THAT we do hereby approve payment of the List of Accounts numbered 4201 to 4231 inclusive, amounting to $ 31,508.02.
Carried.

4. D. Bartel – W. Robb
RESOLVED THAT the Bank Reconciliation for the month ending April 30th, 2011 and the Financial Statement for the month ending May 31st, 2011 shall be approved as presented.
Carried.

5. W. Robb – J. Caruk
RESOLVED THAT the Minitonas Town Council has reviewed and is in agreement with the contents of the attached rent-to-own agreement submitted by Kelly Hrycyk;
BE IT FURTHER RESOLVED THAT the CAO, Carolyn Gordon shall be authorized to sign the agreement on behalf of the municipality.
Carried.

6. J. Caruk – S. Windsor
RESOLVED THAT we do agree to further explore the possibility of applying for a grant from FCC for a walking trail and recreational development.
Carried.

7. W. Robb – D. Bartel
RESOLVED THAT the Town of Minitonas shall salute the 2011 graduates with a 1/8 page ad in the Star & Times as attached hereto.
Carried.

8. S. Windsor – D. Bartel
RESOLVED THAT the attached Public Works Report for the month of May, 2011 shall be accepted as submitted by the Town Foreman.
Carried.

9. W. Robb – J. Caruk
WHEREAS the Public Works Employee Reports have been received & reviewed by Council;
THEREFORE BE IT RESOLVED THAT all applicable overtime hours recorded for the month of May, 2011 shall be paid out with the June 15th, 2011 payroll or booked for future use as indicated on the aforementioned reports, copies of which have been attached hereto.
Carried.

10. S. Windsor – J. Caruk
WHEREAS the Town of Minitonas has received funding for a second summer student under the HomeTown Green-Team Program;
THEREFORE BE IT RESOLVED THAT the Council agrees to hire Chris Soloway for the aforementioned position, with a start date of June 27, 2011 (or as mutually agreed) and a completion date of September 2, 2011;
BE IT FURTHER RESOLVED THAT the job description and wages shall be set in accordance with the application for funding under the Hometown Green-Team Program, and all Workplace Safety & Health Regulations shall be reviewed with the successful candidate prior to beginning their employment as outlined on the attachment to this resolution.
Carried.

11. W. Robb – D. Bartel
WHEREAS the Minitonas Town Council has reviewed the revisions to the Emergency Measures Plan as presented;
THEREFORE BE IT RESOLVED THAT we do approve the Emergency Plan for the Swan Valley Emergency Measures District as presented.
Carried.

12. J. Caruk – W. Robb
RESOLVED THAT the Minitonas Town Council approves the content of the 911 Services Agreement and do hereby authorize the Mayor and CAO to sign on behalf of the municipality.
Carried.

13. S. Windsor – D. Bartel
WHEREAS the Town of Minitonas feels it is in the best interest of its residents to maintain membership in the Swan Valley Emergency Measures District;
THEREFORE BE IT RESOLVED THAT we do approve the agreement between the six member municipalities as presented, and authorize the Mayor and CAO to sign on behalf of the municipality.
Carried.

14. W. Robb – J. Caruk
WHEREAS the By-Election for the vacant Town of Minitonas Council position is complete, and Steve Windsor has taken the Oath of Office;
THEREFORE BE IT RESOLVED THAT the list of Committee Appointments for June – November, 2011 shall be amended as attached hereto.
Carried.

15. W. Robb – S. Windsor
RESOLVED THAT we do now adjourn at 11:10 pm to meet again on June 15th, 2011 at 6:30 pm for the next Regular Meeting of Council.
Carried.