The Council of the Town of Swan River met on Tuesday, May 7, 2024 at 7:00 pm in the Town Council Chambers with Mayor Jacobson presiding along with Deputy Mayor Moriaux and Councillors Bobick, Boychuk, Medwid, Powell and Whyte.
Absent with Permission:
Also Present:
CAO D. Poole, CFO T. Gnida, Public Works Dir. Harvey, Rec Dir. E. Clouson
Media: Jeremy Bergen, Star and Times
1. Call meeting to order
Mayor Jacobson called the meeting to order at 7:00pm.
Chair moved item “Town of Swan River / Swan Valley Legacy Committee – Agreement” to 4.3 from 8.5.
2. Adoption of the Agenda
Resolution No: 2024-0178
Moved By: Tracy Boychuk
Seconded By: Don Bobick
RESOLVED that the agenda for the May 7, 2024 regular meeting of Council be adopted.
Carried
3. Confirmation of the minutes
Resolution No: 2024-0179
Moved By: Tracy Boychuk
Seconded By: Tanya Powell
RESOLVED the minutes of the April 16, 2024 regular council meeting and the April 23, 2024 special meeting be approved.
Carried
4. Reception of Delegations and Hearings
4.1 Open public hearing for 2024 Financial Plan
Resolution No: 2024-0180
Moved By: Tracy Boychuk
Seconded By: Don Bobick
RESOLVED that this Regular Meeting of Council be suspended and Council open the Public Hearing for the 2024 Financial Plan.
Carried
4.2 Close public hearing for 2024 Financial Plan
Resolution No: 2024-0181
Moved By: Duane Whyte
Seconded By: Tracy Boychuk
RESOLVED the Public Hearing for the 2024 Financial Plan be closed at 7:37pm and the May 7th Regular Meeting of Council be resumed.
Carried
4.3 Town of Swan River / Swan Valley Legacy Committee – Agreement
Resolution No: 2024-0182
Moved By: Tracy Boychuk
Seconded By: Duane Whyte
RESOLVED the Mayor and Chief Administrative Officer approve and sign the working agreement between the Town of Swan River and the Swan Valley Legacy Committee attached as Schedule A.
Carried
4.4 Delegation – Ainslie White
5. Reception of Petitions
6. Communications
6.1 Invitation from Folkfest Committee
Resolution No: 2024-0183
Moved By: Tracy Boychuk
Seconded By: Duane Whyte
RESOLVED that the invitation from the Swan Valley Folkfest Committee dated April 30, 2024 be received.
Carried
6.2 Letter from Nelson Chess
Resolution No: 2024-0184
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED that the letter from Nelson Chess dated April 25, 2024 and the email from the Assessment Officer dated May 1, 2024 be received.
Carried
6.3 RCMP Jan-Mar quarter invoice package
Resolution No: 2024-0185
Moved By: Tracy Boychuk
Seconded By: David Moriaux
RESOLVED the RCMP Municipal Policing Service Invoice package for the period January 1, 2024 to March 31, 2024 be received.
Carried
7. Reports
7.1 Director of Public Works Report
Resolution No: 2024-0186
Moved By: Don Bobick
Seconded By: Corinna Medwid
RESOLVED the Director of Public Works report be received.
Carried
7.2 Director of Recreation Report
Resolution No: 2024-0187
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED that the Director of Recreation’s report be received.
Carried
7.3 Protective Services Report – 2024 May
Resolution No: 2024-0188
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED that the Protective Services report for May, 2024 be received.
Carried
7.4 Other Reports
7.5 Council and CAO Reports
8. New Business
8.1 R. McCullough Management Consulting
Resolution No: 2024-0189
Moved By: Tracy Boychuk
Seconded By: Tanya Powell
WHEREAS the Town of Swan River Council strives to ensure the best and most effective service for our residents, and following our strategic planning objectives we are to review current methods to determine where efficiencies could be found within operations, and
WHEREAS the Town of Swan River would like to have a light operational and organizational analysis with a goal of seeking out issues and opportunities for efficiency, effectiveness, and growth completed on its operations. With the primary desired outcome to gain recommendations that aid in working toward achieving organizational excellence.
THEREFORE BE IT RESOLVED the Town of Swan River engage Ron McCullough Management Consulting to perform an operational and organizational analysis, and a CAO performance review, as included in the 2024 Financial Plan.
Carried
8.2 Crow Control – Authorization for Blaine Healey
Resolution No: 2024-0190
Moved By: Tracy Boychuk
Seconded By: Don Bobick
RESOLVED that the Council of the Town of Swan River authorize Blaine Healey to hunt crows within the Town boundaries as a deterrent of the West Nile Virus and to be reimbursed as per Schedule “A” attached hereto.
Carried
Councillor Medwid: Motion to make a friendly amendment: Add word “Prior” Mover & Seconder were agreeable. Amended as a Friendly Amendment.
8.3 Building Inspection Report – Relocate House into Town
Resolution No: 2024-0191
Moved By: Don Bobick
Seconded By: Tanya Powell
RESOLVED that as per Schedule C of the Building By-law, the building inspection report be accepted and the home from 609 Church Ave, Barrows, Manitoba be approved to move to Swan River, Manitoba, on the following conditions that must be inspected and approved prior by the Town of Swan River Building Inspector:
• Replace all broken windows.
• Address all mould in/on house.
• Replace soffit on garage if the garage is being moved to Swan River.
• The home receives an occupancy permit prior to being occupied.
Carried
8.4 Design Consultant negotiation
Resolution No: 2024-0192
Moved By: Tracy Boychuk
Seconded By: Duane Whyte
WHEREAS the Town approved document preparations for the hiring of a Design Consultant Position for the Arena Project, and has approved the advertising of the Design Consultant position within the Town of Swan River;
THEREFORE BE IT RESOLVED the Town of Swan River enter into employment contract negotiations with Clayton Mychalchuk for the Design Consultant Position within the Town of Swan River.
Carried
8.5 Recycling RFP
Resolution No: 2024-0193
Moved By: Duane Whyte
Seconded By: David Moriaux
RESOLVED that a two-year agreement be signed with OSS to provide residential recycling services in Swan River for a cost of $13.72 per dwelling per month from June 1, 2024 to May 31, 2025 and a cost of $14.23 per dwelling per month from June 1, 2025 to May 31, 2026. Residential complexes served by front end recycling containers will be collected and processed at a cost of $15.35 per yard per tip from June 1, 2024 to May 31, 2025 and $15.92 per yard per tip from June 1, 2025 to May 31, 2026.
Carried
Mayor Jacobson: passed chair to Deputy Mayor Moriaux to speak. Deputy Mayor Moriaux: returned chair back to Mayor Jacobson. Deputy Mayor Moriaux: Motion to table to next regular meeting Councillor Whyte: Seconded Vote Result: Carried
8.6 100 block back lane between 8th and 9th Ave N
Moved By: Don Bobick
Seconded By: Corinna Medwid
Resolved that the asphalt that has failed as a result of it exceeding its design life on the 100 block between 8th and 9th Ave N be removed and the lane be maintained as a gravel road.
Tabled
9. Unfinished Business
10. Accounts
10.1 To approve accounts
Resolution No: 2024-0194
Moved By: Corinna Medwid
Seconded By: Tanya Powell
RESOLVED the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 31498 to No. 31554 totaling $758,506.55 as listed on Schedule A.
2. Payroll Account Cheques No. 5441 to No. 5445 totaling $106,924.04 as listed on Schedule B.
3. Direct Deposit Payments totaling $785.00 as listed on Schedule C.
4. Direct Deposit Payments totaling $21,873.05 as listed on Schedule D.
Carried
10.2 To adopt the 2024 Financial Plan
Resolution No: 2024-0195
Moved By: David Moriaux
Seconded By: Tanya Powell
WHEREAS Section 162(1) of the Municipal Act requires that every Council must adopt a financial plan for each fiscal year in the form approved by the Minister and consisting of:
(a) an operating budget
(b) a capital budget
(c) an estimate of operating revenue and expenditures for the following fiscal year, and
(d) a five-year capital expenditure program;
AND WHEREAS Section 162(2) of the Municipal Act requires that, before adopting the financial plan, the Council must give public notice, and hold a hearing, in respect of the plan;
AND WHEREAS a public hearing has been held;
THEREFORE BE IT RESOLVED that the Financial Plan for 2024 Fiscal Year consisting of:
(a) an operating budget
(b) a capital budget
(c) an estimate of operating revenue and expenditures for the following fiscal year; and
(d) a five-year capital expenditure program
BE HEREBY APPROVED.
Carried
10.3 To approve assessment alteration
Resolution No: 2024-0196
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
WHEREAS Subsection 300(6) of The Municipal act provides that a municipality may cancel or reduce taxes upon receipt of assessment alterations from Manitoba Assessment Services;
THEREFORE BE IT RESOLVED that the assessment alteration provided by Manitoba Assessment Services on April 16th, 2024 be made to the 2024 Property Tax Roll, with the resulting reduction being $73.94.
Carried
11. By-Laws
11.1 Second reading of By-Law 10/2024 to establish a fire hall reserve
Resolution No: 2024-0197
Moved By: David Moriaux
Seconded By: Duane Whyte
RESOLVED that By-Law No. 10/2024, being a By-Law to Establish a Fire Hall Reserve Fund, be read a second time.
Carried
11.2 First reading of By-Law 11/2024 setting the rate of taxes for 2024
Resolution No: 2024-0198
Moved By: Tracy Boychuk
Seconded By: Tanya Powell
RESOLVED that By-Law 11/2024, being a By-law of The Town of Swan River setting the rate of taxes for 2024, be read a first time.
Carried
12. Notice of Motion
13. In Camera
Resolution No: 2024-0199
Moved By: Don Bobick
Seconded By: David Moriaux
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
-HR
Carried
14. Out of Camera
Resolution No: 2024-0200
Moved By: Don Bobick
Seconded By: Tracy Boychuk
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
Carried
15. Items Arising out of Camera
Deputy Mayor Moriaux: Motion to extend meeting by .5 hrs. Councillor Boychuk: Seconded Vote: Carried
15.1 Code of Conduct 1.2024
Resolution No: 2024-0201
Moved By: Tracy Boychuk
Seconded By: Don Bobick
RESOLVED the Third-Party Reviewer’s recommendation to dismiss the Complaint 01.2024, due to it in their opinion being frivolous, vexatious and outside the scope of the by-law, be accepted and approved, therefore closing the file.
Carried
15.2 Code of Conduct 2.2024
Resolution No: 2024-0202
Moved By: David Moriaux
Seconded By: Tracy Boychuk
RESOLVED the Third-Party Reviewer’s recommendation to dismiss the Complaint 02.2024, due to it in their opinion being frivolous, vexatious and outside the scope of the by-law, be accepted and approved, therefore closing the file.
Carried
15.3 Code of Conduct 3.2024
Resolution No: 2024-0203
Moved By: Duane Whyte
Seconded By: Tanya Powell
RESOLVED the Third-Party Reviewer’s recommendation to dismiss the Complaint 03.2024, due to it in their opinion being frivolous, vexatious and outside the scope of the by-law, be accepted and approved, therefore closing the file.
Carried
15.4 Code of Conduct 4.2024
Resolution No: 2024-0204
Moved By: Tracy Boychuk
Seconded By: Don Bobick
RESOLVED the Third-Party Reviewer’s recommendation to dismiss the Complaint 04.2024, due to it in their opinion being frivolous, vexatious and outside the scope of the by-law, be accepted and approved, therefore closing the file.
Carried
15.5 Code of Conduct 5.2024
Resolution No: 2024-0205
Moved By: Tracy Boychuk
Seconded By: Tanya Powell
RESOLVED the Third-Party Reviewer’s recommendation to dismiss the Complaint 05.2024, due to it in their opinion being frivolous, vexatious and outside the scope of the by-law, be accepted and approved, therefore closing the file.
Carried
15.6 Code of Conduct 6.2024
Resolution No: 2024-0206
Moved By: Tracy Boychuk
Seconded By: Duane Whyte
RESOLVED the Third-Party Reviewer’s recommendation to dismiss the Complaint 06.2024, due to it in their opinion being frivolous, vexatious and outside the scope of the by-law, be accepted and approved, therefore closing the file.
Carried
16. Member Privilege
17. Adjournment
Resolution No: 2024-0207
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED that this regular meeting of Council now adjourn at 10:53pm.
Carried