The Council of the Town of Swan River met on Tuesday, December 5, 2023 at 7:00 pm in the Town Council Chambers with Mayor Jacobson presiding along with Deputy Mayor Moriaux and Councillors Medwid and Whyte.
Absent with Permission:
Councillors: Boychuk, Powell, and Bobick
Also Present:
CAO D. Poole, CFO T. Gnida, Rec Dir. E. Clouson.
Delegation Attendees:
Media: Jeremy Bergen, Star and Times
1. Call meeting to order
Mayor Jacobson called the meeting to order at 7:00 pm.
2. Adoption of the Agenda
Resolution No: 2023-0489
Moved By: Corinna Medwid
Seconded By: David Moriaux
RESOLVED that the agenda for the December 5, 2023 regular meeting of Council be adopted.
Carried
3. Confirmation of the minutes
Resolution No: 2023-0490
Moved By: Duane Whyte
Seconded By: Corinna Medwid
RESOLVED the minutes of the November 21, 2023 regular council meeting be approved.
Carried
4. Reception of Delegations and Hearings
5. Reception of Petitions
6. Communications
6.1 Honourable Ian Bushie- Rural Strategic Infrastructure Fund
Resolution No: 2023-0491
Moved By: Corinna Medwid
Seconded By: Duane Whyte
Resolved the letter from the Honourable Ian Bushie, Minister of Municipal Relations, dated November 21, 2023 be received.
Carried
6.2 To receive building permit applications
Resolution No: 2023-0492
Moved By: David Moriaux
Seconded By: Corinna Medwid
RESOLVED that Building and Demolition Permits 63/23 through 66/23 with a total estimated value of $245,000 be received.
Carried
7. Reports
7.1 Director of Public Works Report
7.2 Protective Services Report – 2023 November
Resolution No: 2023-0493
Moved By: Corinna Medwid
Seconded By: David Moriaux
RESOLVED that the Protective Services report for 2023 November be received.
Carried
7.3 Recreation – Quarterly Report
Resolution No: 2023-0494
Moved By: Duane Whyte
Seconded By: Corinna Medwid
RESOLVED that the Quarterly Recreation Report for Dec 5, 2023 be received.
Carried
7.4 Handivan Report for November
Resolution No: 2023-0495
Moved By: Corinna Medwid
Seconded By: Duane Whyte
RESOLVED the November 2023 Swan River Handi-Transit Van Report be received.
Carried
7.5 Council and CAO Reports
8. New Business
Medwid: Motion to table No 2nd
8.1 Fee Schedule 2024
Resolution No: 2023-0496
Moved By: David Moriaux
Seconded By: Duane Whyte
RESOLVED the Fee Schedule for 2024 be received and approved.
Carried
8.2 Request for 2024 Community Event – Swan Valley Folk Festival
Resolution No: 2023-0497
Moved By: Duane Whyte
Seconded By: Corinna Medwid
Resolved the Swan Valley Folk Festival, being held in May 2024, be declared a community event.
Carried
8.3 Emergency Plan 2024
Resolution No: 2023-0498
Moved By: David Moriaux
Seconded By: Corinna Medwid
Resolved the Town of Swan River receive and approve the 2024 Emergency Measures Plan.
Carried
9. Unfinished Business
Moriaux: Propose to Amend resolution 2nd: Whyte Carried amendment
9.1 Hot Water Tank – Aquatic Center
Resolution No: 2023-0499
Moved By: Corinna Medwid
Seconded By: David Moriaux
WHEREAS The Swan Valley Credit Union Aquatic Center is currently operating with one hot water tank;
AND WHEREAS it is recommended that The Credit Union Aquatic Center operates with two hot water tanks to ensure continuous service;
THEREFORE BE IT RESOLVED that The Town of Swan River Recreation Department be authorized to expend $19,075.80 from the Recreation Reserve fund to purchase a hot water tank including the cost of the extended warranty including GST/PST from Swan-Pas Refrigeration & AC.
Carried
10. Accounts
10.1 To approve accounts
Resolution No: 2023-0500
Moved By: Corinna Medwid
Seconded By: David Moriaux
RESOLVED the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 30956 to No. 31032 totaling $475,720.26 as listed on Schedule A.
(Cheque No. 31019 wrong payee voided and replace by Cheque No. 31024.)
2. Payroll Account Cheques No. 5388 to No. 5392 totaling $107,407.65 as listed on Schedule B.
3. Direct Deposit Payments totaling $935.00 as listed on Schedule C.
4. Direct Deposit Payments totaling $2,875.69 as listed on Schedule D.
Carried
10.2 To set 2024 tax sale auction date
Resolution No: 2023-0501
Moved By: Duane Whyte
Seconded By: Corinna Medwid
WHEREAS Section 365(2) of The Municipal Act provides that Council may in any year designate the immediately preceding year, or any earlier year, as the year for which properties, the taxes in respect of which are in arrears for the year, must be offered for sale by auction to recover the tax arrears and costs;
BE IT RESOLVED THAT the Designated Year for which properties in arrears be offered for sale by auction, be 2023 (meaning all properties with outstanding taxes from the year 2022 or prior); and
BE IT FURTHER RESOLVED THAT in accordance with Section 363(1) of the Municipal Act, “costs” shall be the actual costs incurred for each parcel listed for the 2024 tax sale plus an administration fee of $50.00 (as set forth in Manitoba Regulation 50/97); and
BE IT FURTHER RESOLVED THAT the 2024 tax sale be held Wednesday, September 11th, 2024 at 2:00 pm in the Town of Swan River Committee Room and that Taxervice be hired to manage the Tax Sale for the Town during the Fiscal Year 2024.
Carried
10.3 To add unpaid accounts to taxes
Resolution No: 2023-0502
Moved By: Corinna Medwid
Seconded By: David Moriaux
WHEREAS the Town of Swan River used municipal equipment, materials and labour to carry out private works on private property under The Municipal Act clause 250(2)(e), and set the fees and charges for the works under clause 252(1)(a) of The Act;
AND WHEREAS sufficient time has been allowed for payment of such outstanding amounts as listed on the attached Schedule “A” totaling $72,836.27;
THEREFORE BE IT RESOLVED THAT each of the unpaid amounts listed on Schedule “A” be added to the corresponding property tax roll and collected in that manner under subsection 252(2) of The Act;
BE IT FURTHER RESOLVED THAT notice be sent to each property owner detailing the amounts being added to the taxes and advising that interest will accrue on said amounts in the same manner as for unpaid property taxes effective January 1st, 2024.
Carried
11. By-Laws
12. Notice of Motion
13. In Camera
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
14. Out of Camera
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
15. Items Arising out of Camera
16. Member Privilege
17. Adjournment
Resolution No: 2023-0503
Moved By: Corinna Medwid
Seconded By: David Moriaux
RESOLVED that this regular meeting of Council now adjourn at 7:57pm
Carried