Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, August 24th, 2022 at the Rural Municipality of Mountain Council Chambers in Birch River, MB.
Members Present:
Acting Reeve: Stephen Nadolney
Councillors: Wilmer Malcolm, Nestor Rizok, Connie Forbes, Arnie Pedersen, and Brad Wyatt.
CAO Paige Wozny was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:00 a.m. by Acting Reeve Stephen Nadolney, quorum being present.
2. Adoption of Agenda
Resolution No: 2022/245
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the Agenda for the August 24th, 2022 Regular Meeting of Council be adopted as present.
For: 5 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2022/246
Moved By: Brad Wyatt
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held August 10th, 2022 be adopted as presented, all requirements having been complied with.
For: 5 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Updating Accessibility Plan
Resolution No: 2022/247
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby review and adopt the 2022 Accessibility Plan.
For: 5 Against:
CARRIED UNANIMOUSLY
4.2 Gravel Checking Indemnity Policy: Continue Paying for Mileage
Councillor Malcolm joined the meeting.
4.3 Birch River Utility Rate Study
Resolution No: 2022/248
Moved By: Connie Forbes
Seconded By: Brad Wyatt
WHEREAS the Rural Municipality of Mountain has received a utility rate study for the Birch River Water and Wastewater Utility;
THEREFORE BE IT RESOLVED THAT By-law No. 04/2022 to establish Birch River Utility rates be given first reading and submitted to the Public Utilities Board for approval.
For: 6 Against:
CARRIED UNANIMOUSLY
5. Financial
5.1 Ward Financial Statements: Review
5.2 Monthly Financial Statement
Resolution No: 2022/249
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept and approve the Financial Statement for July 2022, as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
5.3 Taxes Added
Resolution No: 2022/250
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby add the following taxes to the applicable Tax Roll:
Roll#19300 $170.33
Roll#300633 $10.99
Roll#301778 $105.96
Roll#68200 $49.07
Rol#301763 $3,139.59
Roll#84100 $10.94
Roll#208100 $5.37
Total $3,492.25For: 6 Against:
CARRIED UNANIMOUSLY
5.4 Taxes Cancelled
Resolution No: 2022/251
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby cancel the following taxes to the applicable Tax Roll:
Roll#30801 $381.16
Roll#300667 $549.70
Total $930.86For: 6 Against:
CARRIED UNANIMOUSLY
5.5 Overdue Accounts Receivable
Resolution No: 2022/252
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT the following unpaid accounts receivable accounts be added to the real property tax account of each account holder:
Roll #87800.000 $51.26
For: 6 Against:
CARRIED UNANIMOUSLY
5.6 Disaster Mitigation Preparedness Program
Resolution No: 2022/253
Moved By: Wilmer Malcolm
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby make application to the Disaster Mitigation and Preparedness Program for a future mitigation project;
AND THAT funds be held in a new reserve fund until a Migitation Project can be determined along with project details;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
Councillor Forbes declared a potential conflict of interest and left the meeting for Res. No. 2022/254.
5.7 Accounts Payable
Resolution No: 2022/254
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Cheque Nos 20220894 to 20220946 be approved for payment in the amount of $48,266.87, including Direct Deposit Payroll in the amount of $14,771.13 as attached hereto as Schedule ‘A’.
For: 5 Against:
CARRIED UNANIMOUSLY
Councillor Forbes returned to the meeting.
6. Personnel
6.1 Mafeking Transfer Station Attendant
Resolution No: 2022/255
Moved By: Brad Wyatt
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Dale Atchison as Mafeking Transfer Station Attendant;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
6.2 Pine River Public Works/Water Plant Employee: Advertise Position
7. Ward Reports & Work Orders
Resolution No: 2022/256
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #53/2022 to #56/2022 attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
8. Delegations/Petitions
9. Meeting Attendance and Reports
9.1 DFA Site Inspections: Review Schedule and Required Documents
10. General Business
10.1 Wastewater Lagoon Inspection: Investigate Solutions
10.2 Drainage Works: Tabled Until Private Application is Submitted
10.3 Road Maintenance Contract: Mountain South
Resolution No: 2022/257
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Mountain South Road Maintenance Contract adjustment for fuel rates as per Schedule ‘A’ attached hereto;
AND THAT the Acting Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
10.4 MOU: MB Water Services Board
Resolution No: 2022/258
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Memorandum of Understanding Agreement with Manitoba Water Services Board for the ability to call on technical support for the Birch River, Mafeking and Pine River Water Plants;
AND THAT the Acting Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 6 Aganist:
CARRIED UNANIMOUSLY
10.5 Rural Animal Control: Review
10.6 Federal Boundary Realignment
Resolution No: 2022/259
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
WHEREAS the Federal Government is currently calling for participation in the review of the proposed Federal Electorial Districts Redistrbution for 2022;
AND WHEREAS under the current proposal, the Rural Municipality of Mountain would now be a part of the Churchill – Keewatinook Aski District and be removed from the Dauphin-Swan River-Neepawa District;
AND WHEREAS the Rural Municipality of Mountain does not support this proposal mostly in part due to the economic differences and lack of representation for our area;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby make submission to the Manitoba Federal Electoral Commission not in favor of such proposal based on the above mentioned reasonings.
For: 5 Against: Abstain: 1
CARRIED
10.7 RFP: Fuel Tanks
Resolution No: 2022/260
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the purchase offer request from L. Larocque for (2) 5,000 gallon underground fuel tanks as per the terms and conditions provided in the advertisement.
For: 6 Against:
CARRIED UNANIMOUSLY
10.7.1 Tax Sale
Resolution No: 2022/261
Moved By: Nestor Rizok
Seconded By: Wilmer Malcolm
WHEREAS the 2022 Tax Sale will be held on November 3, 2022;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby set the reserve bid for the 2022 Tax Sale as per Section 372 of the Municipal Act to tax arrears and costs;
AND FURTHER BE IT RESOLVED THAT the terms and conditions be set as per Schedule ‘A’ attached hereto;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
10.8 Application for Subdivision: SW 36-39-26W
Resolution No: 2022/262
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve Subdivision No. 4617-22-7708 in the SW of 36-39-26 WPM [Hurren];
With the following conditions:
Overdue taxes, if any, are required to be paid as a condition of final approval;
For: 6 Against:
CARRIED UNANIMOUSLY
10.9 Request to Lease – NE 8-32-19W: Investigate Sale Options
10.10 Request to Purchase: SE 19-32-20W
Resolution No: 2022/263
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase the following LGD Vested/Crown Administered parcel from D. Livingston:
SE 19-32-20W [Roll # 19400.000]
AND THAT all terms and conditions be as per Crown Land/LGD Vested Land Purchase Offer agreement and policy attached hereto as Schedule ‘A’;
AND THAT the Acting Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
11. Communications
11.1 Services to Seniors: Not Interested in Board Membership
11.2 Retention and Destruction of Records
Resolution No: 2022/264
Moved By: Wilmer Malcolm
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the Chief Administrative Officer to destroy municipal documents under the Manitoba Regulation No. 53/97 as per Schedule ‘A’ attached hereto;
AND THAT the Chief Administrative Officer be authorized to archive municipal documents as provided by such Regulation as per Schedule ‘B’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
12. Adjournment
Resolution No: 2022/265
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on September 14th, 2022.
Meeting adjourned at 1:15 p.m.
For: 6 Against:
CARRIED UNANIMOUSLY