Swan Valley West Minutes – December 14, 2021

Regular Meeting of Council of the Municipality of Swan Valley West, held in Council Chambers at 216 Main Street West, Swan River, Manitoba this 14 day of December, 2021 at 7:00 pm.


Present:
Reeve: William Galloway
Councillors:
Carrie Blosha
Glen Foster
Matt Wills
Darryl Pierrepont
Tyler Kushniryk

CAO: James Webb
PODCAST: Jeremy Bergen
GALLERY: Merideth Salama, Marty Thomas, Bob Thomas

1. CALL TO ORDER / APPROVE ABSENCES

2. ADOPT AGENDA
2021-215
Carrie Blosha
Matt Wills
BE IT RESOLVED THAT the Agenda for the Regular Meeting of
Council held this 14 day of December, 2021 shall be adopted as
presented.
CARRIED

3. ADOPT MINUTES
2021-216
Tyler Kushniryk
Glen Foster
BE IT RESOLVED THAT the minutes of the Regular Council Meeting held November 25, 2021 be adopted as presented:
CARRIED

4. GENERAL BUSINESS

4.1 Rural Animal Control Report October & November 2021
2021-217
Carrie Blosha
Matt Wills
BE IT RESOLVED THAT the Rural Animal Control Officer’s Report for October and November 2021 be received by Council of the Municipality of Swan Valley West;
AND BE IT FURTHER RESOLVED that payment for the above services be approved as submitted.
CARRIED

4.2 Benito Fire Department Response Reports
2021-218
Matt Wills
Darryl Pierrepont
BE IT RESOLVED THAT the Benito Fire Department Response Report for the months of September & October 2021 shall be received by Council of the Municipality of Swan Valley West.
CARRIED

4.3 Subdivision Application W 18-34-29
2021-219
Carrie Blosha
Matt Wills
WHEREAS the owners of PT. Lots 2 and 3 Plan 2613 DLTO affecting CT 2263173/6 and 2281316/6 have made an application to subdivide their property. As the intent of the application is to reconfigure the lots to fit the holdings and accommodate the existing driveway, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated May 18th, 2021 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the Subdivision of the aforementioned property, provided all conditions and requirements set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
CARRIED

4.4 Conditional Use Application – Public Hearing Date
2021-220
Darryl Pierrepont
Tyler Kushniryk
RESOLVED that a Public Hearing shall be held on January 25th, 2022 at 7:15 pm for the purpose of receiving presentations from those who may be interested in regards to the request for a Conditional Use within the AG-Zone on the property known as DESC SW 19-35-29 W. Specifically to allow for an electrical business (repair establishments), as allowed under Table 4-1 “AG – Agriculture General Zone”, Use and Bulk Table of the RM of
Swan River Zoning By-Law No. 2383-04, and;
BE IT FURTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Planning Act.
CARRIED

4.5 Variance Set Back Application – Public Hearing
2021-221
Carrie Blosha
Matt Wills
RESOLVED that Public Hearing shall be held on January 25th, 2022 at 7:10 pm for the purpose of receiving presentations from those who may be interested in regards to the request for a Variance Order reducing the minimum setbacks from 125’ to 50’ within the AG-Zone on the property known as SW 19-35-29 W and;
BE IT FURTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Planning Act.
CARRIED

4.6 Special Services Waste Collection – Public Hearing Date
2021-222
Darryl Pierrepont
Glen Foster
WHEREAS Section 312 of The Municipal Act provides in part as follows:
“if approved by by-law, a municipality may provide, as a special service to all or part of a municipality, one or more of the following;
e) the collection and transportation of waste or recyclable materials;”
AND WHEREAS Council believes it to be in the best interest of the municipality to establish a Special Service to provide for the collection and transportation of waste materials for a portion of the municipality, and;
WHEREAS Council hereby proposes that the Special Service be instituted for the collection and transportation of waste materials in accordance with the provisions of The Municipal Act, and;
WHEREAS Council directed staff to prepare the applicable By-law and proposal for the collection and transportation of waste materials at there October 26, 2021 regular council meeting, and;
WHEREAS said By-Law has been prepared and reviewed by the Council of the Municipality.
THEREFORE BE IT RESOLVED THAT a Public Hearing shall be held on January 25th, 2021 at 7:30 pm for the purpose of receiving presentations from those who may be interested and;
BE IT FURTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Municipal Act.
CARRIED

4.7 Special Services Recycling Collection – Public Hearing Date
2021-223
Tyler Kushniryk
Glen Foster
WHEREAS Section 312 of The Municipal Act provides in part as follows:
“if approved by by-law, a municipality may provide, as a special service to all or part of a municipality, one or more of the following;
e) the collection and transportation of waste or recyclable materials;
AND WHEREAS Council believes it to be in the best interest of the municipality to establish a Special Service to provide for the collection and transportation of recyclable materials for a portion of the municipality, and;
WHEREAS Council hereby proposes that the Special Service be instituted for the collection and transportation of recyclable materials in accordance with the provisions of The Municipal Act, and;
WHEREAS Council directed staff to prepare the applicable By-law and proposal for the collection and transportation of recyclable materials at there October 26, 2021 regular council meeting, and;
WHEREAS said By-Law has been prepared and reviewed by the Council of the Municipality.
THEREFORE BE IT RESOLVED THAT a Public Hearing shall be held on January 25th, 2021 at 8:00 pm for the purpose of receiving presentations from those who may be interested and;
BE IT FURTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Municipal Act.
CARRIED

5. FINANCIAL ITEMS

5.1 General Cheques
2021-224
Glen Foster
Carrie Blosha
BE IT RESOLVED THAT Council of the Municipality of Swan Valley West hereby approves the following payments:
General Cheques: # 17402 to #17423 in the amount of $160,228.18.
CARRIED

5.2 Payroll Cheques
2021-225
Darryl Pierrepont
Tyler Kushniryk
BE IT RESOLVED THAT Council of the Municipality of Swan Valley West hereby approves the following payments:
Payroll Payments #3904 to #3915 in the amount of $ 20,257.40.
CARRIED

5.3 Indemnities
2021-226
Tyler Kushniryk
Glen Foster
BE IT RESOLVED THAT Council of the Municipality of Swan Valley West hereby approves the following payments:
Indemnities for November #3916 to #3924 in the amount of $12,809.00.
CARRIED

5.4 Budget 2022

6. CORRESPONDENCE

7. COMMITTEE REPORTS/ COMMUNICATIONS
2021-227
Tyler Kushniryk
Matt Wills
BE IT RESOLVED THAT we do hereby accept the following verbal reports regarding Council Committees and Communications:
T.Kushniryk: Transportation Meeting, G4 Meeting
C.Blosha: Transportation Meeting
M.Wills: Transportation Meeting, Shared Service Meeting
D.Pierrepont: Transportation Meeting, Settlement Services, Meeting, HR Meeting
B.Gade:
G.Foster: Transportation Meeting, Airport Meeting
Reeve Galloway: Transportation Meeting, Airport Meeting, Shared Services Meeting, G4 Meeting, MMSM Webinar, HR Meeting, Cyber Security Webinar
CAO J.Webb: Transportation Meeting, Shared Services Meeting, G4, HR Meeting, MMSM Webinar, Cyber Security
Webinar
CARRIED

8. IN CAMERA

8.1 In Camera
2021-228
Tyler Kushniryk
Glen Foster
BE IT RESOLVED THAT pursuant to Section 152(3) of The Municipal Act, Council shall meet as a committee of the whole to close the meeting and continue discussions in-camera regarding:
Personnel matters;
Negotiations/Preliminary Discussions;
Unresolved Legal Matters;
Investigation or Enforcement of an Act or By-Law;
Security of RM documents or property; and/or
Ombudsman Report
CARRIED

8.2 Adjourn In Camera
2021-229
Matt Wills
Tyler Kushniryk
BE IT RESOLVED THAT pursuant to Section 152(4) of The Municipal Act, this meeting shall be re-opened to the public.
CARRIED

8.3 Resolutions Arising From In Camera Discussions

8.3.1 Reschedule Council Meeting
2021-230
Matt Wills
Darryl Pierrepont
WHEREAS the regular council meeting falls between Christmas and New Years;
THEREFORE BE IT RESOLVED THAT the next regular council meeting be rescheduled to Wednesday, December 22, 2021 at 6:30 p.m.
CARRIED

9. ADJOURNMENT
2021-231
Glen Foster
Tyler Kushniryk
BE IT RESOLVED THAT this meeting shall now adjourn at 11:05 p.m.
BE IT FURTHER RESOLVED THAT the next meeting is Wednesday, December 22, 2021 at 6:30 p.m.
CARRIED