Swan Valley School Division Minutes – May 25, 2021

Swan Valley
School Division

Executive Summary of the
May 25, 2021

Submitted by:
Jon Zilkey,

1. The Board examined Policy 16: Conflict of Interest, and will be looking at the redundancy with it, as well as Policy 17: Code of Conduct next meeting.

2. The SVRSS Social Justice Committee presented on the results of a recent survey to students, parents and staff of SVRSS. In relation to the survey results, the report also included its action plans for next year. Very well done, and thanks to this group for their work.

3. The Board discussed Covid, both the short term issues, and looking towards the fall start. This included a request by the province which was sent out to parents on remote learning for the fall to gauge interest. The Board also looked at a survey from the Westman Consortium which SVSD was a part of.

4. The Secretary-Treasurer reviewed the March 31 Supplementary Statement, along with the April Covid Expenditure Statement with the Board.

5. The Board reviewed the Draft Strategic Plan that they had worked on, and offered feedback. The Strategic Plan will be finalized, sent to staff, and put on the SVSD website. The main focuses for the one year plan will be wellbeing in terms of getting students the support they need both socioemotionally, academically, and human resources.

6. The Board discussed the issues last week with the boiled water advisory, and the power outages in our schools.

7. The Board discussed the ongoing plans for hiring the new CEO for next year.

8. The Board reviewed their Annual Board Evaluation that they will be undergoing.

Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on May 25, 2021 commencing at 7:00 p.m. (unapproved)

The following were present:
Chair: G. Wowchuk
Vice-Chair: W. Schaffer
Trustees: D. Burghart L. Evans K. Highmoor K. Riehl V. Rooks
Superintendent: J. Zilkey
Secretary-Treasurer: B. Rausch

Addition to Agenda By Board consensus the following addition to the Agenda was approved:
7.1.12 Edwin Software Agreement


R1 D. Burghart, K. Riehl:
THAT the Minutes of the regular meeting of May 10, 2021, and the special meeting of May 19, 2021, be adopted.

R2 L. Evans, K. Riehl:
THAT as per the Report of the Superintendent, 7.1.12, the Agreement with Nelson Canada Ltd., Edwin Software, and the SVSD, be ratified.

R3 W. Schaffer, K. Highmoor:
THAT as per Item 8.2, the Report on Capital Disbursements be received, and the payments outlined be approved.

R4 W. Schaffer, K. Riehl:
THAT as per the Report of the Secretary-Treasurer, 8.4, general cheques numbering 56671 to 56762 and 2677 to 2693, transfers (bank fees), and EFT’s, which includes general and payroll in the amount of $2,023,010.77 for the month ending March 31, 2021, be approved for payment.

R5 V. Rooks, L. Evans:
THAT the Board move to In-Camera.

R6 K. Highmoor, L. Evans:
THAT the Board move out of In-Camera.

R7 V. Rooks, K. Highmoor:
THAT the Staffing Reports of the Superintendent/CEO, 7.2 and 16.2.1, be ratified.

R8 K. Highmoor, L. Evans:
THAT we do now adjourn at 9:55 p.m.