Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 22nd day of December, 2020 at 7:00 pm.
Due to COVID-19 restrictions, some members are attending by phone due to numbers allowed.
Present:
Reeve: William Galloway
Councillors: Carrie Blosha
Glen Foster (via phone)
Bill Gade (via phone)
Matt Wills
Tyler Kushniryk Darryl Pierrepont (via phone)
FO/ACAO: James Webb Podcast: Jeremy Bergen
Delegations: N/A
Attending Gallery via teleconference – Meredith Salama, Marty Thomas , Devon Yelinek, Ron Medwid
1. MATT WILLS
TYLER KUSHNIRYK
RESOLVED that the Agenda for the Regular Meeting of Council held this 22nd day of December, 2020 shall be adopted as amended.
Carried.
2. TYLER KUSHNIRYK
CARRIE BLOSHA
RESOLVED that the Minutes for the Regular Meeting, of Council for the Municipality of Swan Valley West held on December 8th, 2020 shall be adopted as circulated.
Carried.
3. CARRIE BLOSHA
GLEN FOSTER (via phone)
WHEREAS the owners of PT. SW ¼ SEC. 27-38-27 WPM have made an application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the Conditional Approval letter received from Community and Regional Planning dated December 4th, 2020 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the Minor Subdivision of the aforementioned property, provided all conditions and requirements set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried.
4. BILL GADE (via phone)
DARRYL PIERREPONT
WHEREAS Council believes it to be in the best interest of the Municipality to video tape the Regular Meetings of Council;
THEREFORE BE IT RESOLVED THAT Council accept the renewal of the Video Services Contract as attached from Mountain Dweller media;
AND FURTHER BE IT RESOLVED THAT Council authorize the Reeve to sign the contract for 2021 between the Municipality of Swan Valley West and Mountain Dweller Media.
Carried.
5. MATT WILLS
TYLER KUSHNIRYK
WHEREAS the Durban Landfill needs a closure plan to be in accordance with and to stay in compliance with the Requirements of Conservation and Climate and;
WHEREAS an engineered plan has been prepared to meet these requirements;
BE IT RESOLVED that the attached draft of the Landfill Closure Plan dated December 7, 2020, prepared by Stantec Consulting Ltd. shall be accepted as presented and signed off by the Reeve on behalf of the Municipality;
BE IT FURTHER RESOLVED that requests for proposals and advertisement for such be started at the Municipality’s earliest convenience once final drawings are available.
Carried.
6.
WHEREAS the Swan River Museum has requested Council’s support for the installation of a light at or near the intersection of Highway 10 and the entrance to the Museum for safer visibility at the intersection;
AND WHEREAS Council believes it to be in the best interest of the community to support the Museum’s request;
THEREFORE BE IT RESOLVED THAT Council authorize Reeve Galloway to send a letter of support to the Swan River Museum for the above noted purpose.
Tabled until more information is available.
7. CARRIE BLOSHA
TYLER KUSHNIRYK
WHEREAS a letter of recommendation has been received from the Swan Lake Watershed District in support of AAE Tech Services Inc.;
AND WHEREAS it has also been forwarded from the Transportation Committee to recommend the hiring of AAE Tech Services for Low Level Crossings Projects due to their qualifications;
THEREFORE BE IT RESOLVED that the Municipality of Swan Valley West does hereby agree to hire AAE Tech Services, as per the attached recommendations.
Carried.
8. TYLER KUSHNIRYK
GLEN FOSTER (via phone)
Regarding the breakdown of payment to the Town of Swan River for 2020 Shared Services;
– Fire Protection $ 86,207.96
– Cemetery $ 7,203.91
– SVCU Aquatic Centre $ 25,000.00
– Arena $ 87,728.58
– Parks / Ski Trails $ 3,517.59
– Landfill $ 83,577.74
– Handi Transit $ 3,402.33
TOTAL $296,638.11
Carried.
9. GLEN FOSTER (via phone)
MATT WILLS
WHEREAS a letter has been received from Timberline Transport Ltd. offering the continuation of transporting gravel for the 2021 season;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to continuing this agreement.
Carried.
10. BILL GADE (via phone)
CARRIE BLOSHA
WHEREAS a letter had been sent from Universal Broadband Fund (UBF); Innovation, Science & Economic Development Canada for the proposed multi-community application to provide broadband access to rural and remote communities in the Parkland region.
AND WHEREAS accessibility to high-speed Internet will be transformative to improving safety, increasing economic development capacity, and improving educational opportunities throughout the Parkland. This position does not commit our organization to any financial contributions towards the proposed proposal at this time.
THEREFORE BE IT RESOLVED THAT Council for the Municipality of Swan Valley West would like to participate in said project, and will therefore send a letter of support.
Carried.
11. MATT WILLS
CARRIE BLOSHA
WHEREAS the Neptune System, used to read water and sewer meters, will no longer be supported by the company as of December 31st, 2020;
AND WHEREAS a quote is attached for approval of the upgraded version from Wolseley for the Neptune System;
THEREFORE BE IT RESOLVED that we do hereby approve the required upgrade at the cost of $5,812.80.
Carried.
12. BILL GADE (via phone)
DARRYL PIERREPONT (via phone)
RESOLVED that the municipality will provide Chamber Bucks for the employees at $150 per employee including full-time, seasonal and firemen, provided they are accepted by Benito Businesses.
Carried.
13. MATT WILLS
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
General Cheques: #16564 to #16610 in the amount of $513,828.15
For a Grand Total of $513,828.15
Carried.
14. TYLER KUSNIRYK
DARRYL PIERREPONT (via phone)
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
Payroll Payments: #3423 to #3436 in the amount of $15,809.15
For a Grand Total of $15,809.15
Carried.
15. MATT WILLS
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation and Financial Statement for the period ending September 2020 as presented.
Carried.
16. DARRYL PIERREPONT (via phone)
GLEN FOSTER (via phone)
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation and Financial Statement for the period ending October 2020 as presented.
Carried.
17. TYLER KUSHNIRYK
MATT WILLS
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation and Financial Statement for the period ending November 2020 as presented.
Carried.
18. TYLER KUSHNIRYK
GLEN FOSTER (via phone)
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
– T. Kushniryk: Shared Services discussed for 2021
– C. Blosha: LUD Mtg, not purchasing broom discussed due to finances and will bring it to Council.
– M. Wills: Safety Check sheets for shop-all looks good.
– D. Pierrepont: Shared Services, good line of communication and discussions for 2021
– B. Gade:
– G. Foster: Landfill visit
Reeve, Galloway: Shared Services will bring S.S. 2021 to Council, HR Mtg, Swan Consortium
– ACAO/FO, James Webb: LUD Mtg, Shared Services
Carried.
19. TYLER KUSHNIRYK
GLEN FOSTER (via phone)
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding:
13.1 By Law Officer’s Report
13.2 Employee Matters
13.3 Years of Service
13.4 Ratepayer Request
13.5 Tax Sale March 2021
13.6 Bridges Discussion
13.7 Policy Review
13.8 Year End Financial Review
Carried.
20. CARRIE BLOSHA
TYLER KUSHNIRYK
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried.
21. TYLER KUSHNIRK
GLEN FOSTER (via phone)
WHEREAS Subsection 369(1) of the Municipal Act provides as follows;
369(1) A municipality may cancel of adjourn an auction of a particular property at any time before it begins if
(b) the property owner enters into an agreement with the municipality for payment of the arrears and costs
WHEREAS the property owner for R316700, DESC 10-7-787 requested to enter into an agreement with the municipality for payment of the 2018, 2019, 2020 taxes and costs.
BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to the payment arrangement and removal of the tax sale list for said property and;
BE IT FUTHER RESOLVED that the Reeve shall be authorized to sign such an agreement on behalf of the municipality.
Carried.
22. TYLER KUSNIRYK
GLEN FOSTER (via phone)
RESOLVED that this meeting shall now adjourn at 10:15 p.m.
BE IT FURTHER RESOLVED that the next meeting is Tuesday, January 12th, 2021 at 7:00 p.m.
Carried.