Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, November 25th, 2020.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Steve Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 9:30 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2020/440
Moved By: Wilmer Malcolm
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the Agenda for the November 25th, 2020 Regular Meeting of Council be adopted as presented.
For: 7 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2020/441
Moved By: Arnie Pedersen
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held November 12th, 2020 be adopted as presented, all requirements having been complied with.
For: 7 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Fire Department Policy Manual – Section 1: Policies
4.2 Road Allowance By-Law: Review
5. Financial
5.1 Financial Statements: Review
5.2 Turn Out Purchase
Resolution No: 2020/442
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the transfer from the Fire Fighting Reserve Fund in the amount of $5,589.64 for turn out gear.
For: 7 Against:
CARRIED UNANIMOUSLY
5.3 Ward Budget Allocations: 50% Roads, 50% Assessment
5.4 Birch River Water Treatment Upgrades: Proposed Change Order
Resolution No: 2020/443
Moved By: Connie Forbes
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Proposed Change Order #1 – Rev. 1 for the Birch River Water Treatment Upgrades Project in the amount of $24,083.27;
AND FURTHER BE IT RESOLVED Council of the Rural Municipality of Mountain hereby approve the Proposed Change Order #2 in the amount of $2,449.50;
AND FURTHER BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Proposed Change Order #3 in the amount of $4,256.13;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
5.5 Birch River Water Plant Upgrades: Progress Payment
Resolution No: 2020/444
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve and authorize the progress payment to Filtrum for the Birch River Water Plant upgrades project in the amount of $352,709.44.
For: 7 Against:
CARRIED UNANIMOUSLY
5.5.1 Progress Claim: SCF Fund
Resolution No: 2020/445
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the interim claim through the Small Communities Fund for the Birch River Water Plant Upgrades in the amount of $300,285.16;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
5.6 Reserve Transfer: CDI Funds
Resolution No: 2020/446
Moved By: Nestor Rizok
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the transfer from the CDI Reserve Fund in the amount of $302,164.88 to Legion Hall Roof Repairs and Birch River Water Plant Upgrades Interim Payment.
For: 7 Against:
CARRIED UNANIMOUSLY
5.7 CDI Funds: Birch River Fire Hall
Resolution No: 2020/447
Moved By: Brad Wyatt
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize $30,000.00 in additional funds for the Birch River Fire Hall Project from the CDI Fund Reserve Account.
For: 7 Against:
CARRIED UNANIMOUSLY
5.8 Proceeds from Tax Sale
Resolution No: 2020/448
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
WHEREAS Resolution No. 2020/430 authorized the transfer of $813.71 to the general funds of the Municipality from the 2017 proceeds from tax sale;
AND WHEREAS expenses incurred due to those proceeds in the amount of $351.00;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby transfer the remaining balance of $462.71 to the general funds of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
5.9 Council Indemnity: Direct Deposit
Resolution No: 2020/449
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the use of the CAFT Direct Deposit Payroll program for Council Indemnities.
For: 7 Against:
CARRIED UNANIMOUSLY
5.10 Accounts Payable
Resolution No: 2020/450
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Cheque Nos.20201315 to 20201364 be approved for payment in the amount of $467,068.71, including Direct Deposit Payroll in the amount of $5,367.91 as attached hereto as Schedule ‘A’.
For: 7 Against:
CARRIED UNANIMOUSLY
6. Personnel
6.1 In Camera
Resolution No: 2020/451
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
For: 7 Against:
CARRIED UNANIMOUSLY
6.2 Out of In Camera
Resolution No: 2020/452
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 7 Against:
CARRIED UNANIMOUSLY
6.3 2021 Wages: Review
6.4 Pandemic Plan: Draft Policy
7. Asset Management
7.1 FCM Funding: Deliverables
7.2 Bell River Bridge: Await Inspection Report
8. WARD REPORTS & Work Orders
Resolution No: 2020/453
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #159/2020 to #165/2020 attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
9. Delegations/Petitions
10. Meeting Attendance and Reports
11. General Business
11.1 Drainage License
Resolution No: 2020/454
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the amendment to the drainage license as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
11.2 Connect by All-Net Solutions
Resolution No: 2020/455
Moved By: Brad Wyatt
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the purchase and annual subscription of the Connect program through All-Net Inc.;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
11.3 Municipal Logo: Review
11.4 Humeniuk LVAC Order
Resolution No: 2020/456
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
WHEREAS the Land Value Appraisal Commission has issued Certificate No. X-20-068 which required the Rural Municipality of Mountain to pay for legal services, fees and disbursements for the matter related to B. Humeniuk vs. Rural Municipality of Mountain;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve and issue payment in the amount of $41,649.95.
For: 7 Against:
CARRIED UNANIMOUSLY
11.5 Access to SW 32-34-23W: Request Access
11.6 Emergency Plan: Review
11.7 Cowan/Pine River Waste Disposal Closure Plans: Issue RFP
12. Communications
12.1 Wildlife Amendment Act: Address Concerns
12.2 WSFN – Birch River Property: Review
12.3 SLWD Overage of Levies: Review
12.4 LUD of Mafeking Minutes: Review
13. Adjournment
Resolution No: 2020/457
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on Decemeber 9th, 2020.
Meeting adjourned at 12:55 p.m.
For: 7 Against:
CARRIED UNANIMOUSLY