Swan Valley School Division Minutes – October 13, 2020

Swan Valley
School Division

Executive Summary of the
October 13, 2020

Submitted by:
Jon Zilkey,

1. Via Zoom, the SVRSS Student Council President, Madeleine Lambert, and Vice-President, Emily Mayuk, presented the start of the school year and their plans. The Board was very impressed that even with all the changes how committed the council was to making positive things happen for their school this year. Great work!

2. The Board examined Policy 2 Governance, and also is doing work on Policy 17 Code of Conduct which will continue next meeting.

3. The Board looked at the enrollment for September 30, 2020 for SVSD. The current enrollment is 1,331 for the Division.

4. The Board reviewed the updated Covid information and the Division is working on updating their orange (Response 2) protocols and red (Response 3) protocols with the changing information from the department. Reminder to parents and students that these changes in response levels may change how your child’s classroom looks, or if they were learning from home, these changes are made by Public Health and the department in relation to cases in areas.

5. The Board discussed items from its September 30, 2020 Workshop. This included policy changes, agenda format changes, committee of the whole edits and communication. The Board will have another special meeting in January to review again.

6. The Secretary-Treasurer is working on the June 30, 2020 Financial Statement that is due the end of October. An update was provided to the Board.

7. The Board discussed the Workplace Safety & Health Meeting on October 2, 2020. The Superintendent told the Board that their insurance provider and MSBA Safety Officer will be doing tours of the schools this week.

8. The Superintendent discussed the teaching openings that are coming up and the challenges in recruiting teachers for the five positions currently posted.

Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on October 13, 2020 commencing at 7:00 p.m. (unapproved)
The following were present:

Chair: G. Wowchuk
Vice-Chair: W. Schaffer – electronically
Trustees: L. Evans – electronically
K. Highmoor
V. Rooks
Superintendent: J. Zilkey
Secretary-Treasurer: B. Rausch
Absent: D. Burghart, K. Riehl

Addition to Agenda
By Board consensus the following addition to the Agenda was approved:
19.3.1 Report 2019-20 Financial Statement

R1 V. Rooks, K. Highmoor:
THAT the Minutes of the regular meeting of September 28, 2020, be adopted.

R2 V. Rooks, K. Highmoor:
THAT as per the Report of the Secretary-Treasurer, 9.2, general cheques numbering 56127 to 56194, B 994 to B 1000, 2630 to 2633, transfers (bank fees) and EFT’s, which includes general and payroll in the amount of $1,402,579.92 for the month ending August 31, 2020, be approved for payment.

R3 L. Evans, W. Schaffer:
THAT the Board move to In-Camera.

R4 K. Highmoor, V. Rooks:
THAT the Board move out of In-Camera.

R5 W. Schaffer, L. Evans:
THAT the Staffing Reports of the Superintendent/CEO, 8.2 and 19.2.1, be ratified.

R6 K. Highmoor, V. Rooks:
THAT we do now adjourn at 9:09 p.m.