Town of Swan River Minutes – September 15, 2020

The Council of the Town of Swan River met on Tuesday, September 15, 2020 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding along with Councillors Delaurier, Friesen, Moriaux, Wintoniw and Whyte in person.


Via video conference: Councillor Gray

Also Present:
Staff – In person: Acting CAO P. Henkelman, Dir. PW, D. Poole
Via video conferencing: CFO T. Gnida

Delegations:

Media: Star & Times, Jeremy Bergen

1. Call meeting to order

2. Adoption of the Agenda

Resolution No: 2020-469
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
RESOLVED that the Agenda for the September 15, 2020 regular meeting of Council be adopted.
Carried

3. Confirmation of the minutes

Resolution No: 2020-470
Moved By: Phylis Friesen
Seconded By: David Moriaux
RESOLVED the minutes of the September 1, 2020 regular council meeting and September 8, 2020 Committee of the Whole be approved.
Carried

4. Reception of Delegations and Hearings

4.1 Open Public Hearing – Variance Order 3.2020

Resolution No: 2020-471
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
RESOLVED that this regular meeting be closed and the public hearing on Variance Order 3.2020 be opened.
Carried

No one in attendance for the public hearing.

4.2 Close Public Hearing Variance 3.2020

Resolution No: 2020-472

Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the public hearing be adjourned and the regular meeting be re-opened.
Carried

5. Reception of Petitions

6. Communications

6.1 2020 AMM Convention Invite

Resolution No: 2020-473
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that the 2020 AMM Convention Invite be received.
Carried

6.2 Receive Variance application 4.2020

Resolution No: 2020-474
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
RESOLVED that application for Variance Order 4.2020 be received and Public Hearing be set for October 6, 2020 at 7:30 pm.
Carried

6.3 Receive letter from PolioPlus District 5550

Resolution No: 2020-475
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
RESOLVED that the letter from PolioPlus District 5550 be received.
Carried

6.4 To receive building permit applications

Resolution No: 2020-476
Moved By: David Gray
Seconded By: Jason Delaurier
RESOLVED that Building Permits 70/20 through 72/20 with a total estimated value of $475,200.00 be received.
Carried

7. Reports of Committees

7.1 Director of Public Works Report

Resolution No: 2020-477
Moved By: Duane Whyte
Seconded By: David Moriaux
RESOLVED the Director of Public Works report be received.
Carried

7.2 Other Reports

7.2.1 August 2020 Protective Services Report

Resolution No: 2020-478
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that the August 2020 Protective Services report be received.
Carried

7.3 Council and CAO Reports

7.3.1 Acting CAO report

Resolution No: 2020-479
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the Acting CAO report be received.
Carried

8. New Business

8.1 Request to Manitoba Water Services Board

Resolution No: 2020-480
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the Town of Swan River request technical and financial assistance from the Manitoba Water Services Board for the water treatment plant PLC upgrade. The Town’s portion of the funding will be paid by transfer from Water and Sewer Reserve.
Carried

8.2 Hiring of legal council

Resolution No: 2020-481
Moved By: Jason Delaurier
Seconded By: Johnny Wintoniw
RESOLVED that the Town of Swan River hire Paul Edwards of Duboff Edwards Haight & Schachter as legal council to lead collective bargaining negotiations.
Carried

8.3 To accept the Swan Valley RISE 2020 budget

Resolution No: 2020-482
Moved By: Johnny Wintoniw
Seconded By: David Gray
RESOLVED that the Swan Valley Regional Initiative for a Strong Economy 2020 budget be accepted as received.
Carried

8.4 To approve payment of the 2020 Swan Valley RISE levy

Resolution No: 2020-483
Moved By: Johnny Wintoniw
Seconded By: David Gray
RESOLVED that the 2020 Swan Valley Regional Initiative for a Strong Economy levy in the amount of $36,407.35 be approved for payment.
Carried

8.5 Approve variance application 3.2020

Resolution No: 2020-484
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
RESOLVED that Variance Order 3.2020 for 33 Park Drive (Lot 18, Plan 2370) be approved.
Tabled

9. Unfinished Business

10. Accounts

10.1 To approve accounts

Resolution No: 2020-485
Moved By: David Moriaux
Seconded By: Duane Whyte
RESOLVED THAT the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 26618 to No. 26659 for a total of $136,951.31
2. Payroll Account Cheques No. 4721 to No. 4727 for a total of $107,011.02
3. Direct Deposits for $50.00, $6,000.00 and $16,981.86
Carried

10.2 To adopt the August 2020 financial statements

Resolution No: 2020-486
Moved By: Jason Delaurier
Seconded By: David Gray
RESOLVED that the Financial Statements for the Eight Months Ending August 31st, 2020 be adopted as received.
Carried

Councillor Delaurier left the meeting.

10.3 To approve assessment alterations

Resolution No: 2020-487
Moved By: David Gray
Seconded By: David Moriaux
WHEREAS Section 326 of The Municipal Act provides that a municipality may impose supplementary taxes, and Subsections 300(6) and 300(6.1) provide that a municipality may cancel or reduce taxes, upon receipt of assessment alterations from Manitoba Assessment Services;
THEREFORE BE IT RESOLVED that the assessment alterations made by Manitoba Assessment Services on January 30, March 4, April 7, July 2, July 9, July 15, August 28, August 31, September 4, September 8 and September 9, 2020 be made to the 2020 Property and Business Tax Rolls, with the resulting increases totaling $19,410.77 and the reductions totaling $21,169.33.
Carried

Councillor Delaurier returned to the meeting

10.4 Overtime and reports

Resolution No: 2020-488
Moved By: David Gray
Seconded By: Jason Delaurier

RESOLVED that overtime for all municipal employees be restricted immediately unless emergency situation and that administration prepare a report on the current financial situation to prepare for delivering a balanced budget in December 2020. Furthermore, report will be presented at the October 13, 2020 Committee of the Whole meeting.
Carried

11. By-Laws

11.1 Third reading of By-Law 7/2020 expenditure and borrowing for incident command vehicle

Resolution No: 2020-489
Moved By: David Moriaux
Seconded By: David Gray
RESOLVED that By-Law 7/2020, being a By-law to provide for the expenditure and borrowing of funds for the purchase of a firefighting incident command vehicle, be read a third time and be passed.
Jason Delaurier - no
Phylis Friesen – yes
David Gray – yes
Lance Jacobson – yes
David Moriaux – yes
Duane Whyte – yes
Johnny Wintoniw – yes
Carried

11.2 Third reading of By-Law 8/2020 expenditure and borrowing for loader-backhoe

Resolution No: 2020-490
Moved By: Johnny Wintoniw
Seconded By: David Gray
RESOLVED that By-Law 8/2020, being a By-law to provide for the expenditure and borrowing of funds for the purchase of a loader-backhoe, be read a third time and be passed.
Jason Delaurier – yes
Phylis Friesen – yes
David Gray – yes
Lance Jacobson- yes
David Moriaux – yes
Duane Whyte – yes
Johnny Wintoniw- yes
Carried

11.3 Third reading of By-Law 9/2020 expenditure and borrowing for pool building repairs

Resolution No: 2020-491
Moved By: David Gray
Seconded By: Phylis Friesen
RESOLVED that By-Law 9/2020, being a By-law to provide for the repair and renovation of the Richardson Recreation and Wellness Centre Whirlpool, HVAC and Building Envelope, including gathering, planning, designing and all other related requirements, be read a third time and be passed.
Jason Delaurier – yes
Phylis Friesen – yes
David Gray – yes
Lance Jacobson – yes
David Moriaux – yes
Duane Whyte – yes
Johnny Wintoniw - yes
Carried

12. Notice of Motion

13. In Camera

Resolution No: 2020-492
Moved By: David Moriaux
Seconded By: Phylis Friesen
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Union negotiations
Carried

14. Out of Camera

Resolution No: 2020-493
Moved By: Duane Whyte
Seconded By: David Moriaux
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
Carried

15. Adjournment

Resolution No: 2020-494
Moved By: Phylis Friesen
Seconded By: David Gray
RESOLVED that this regular Meeting of Council now adjourn.
Carried