Swan Valley West Minutes – May 12, 2020

Received August 10, 2020

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 12th day of May 2020 at 7:05 pm.

Present:

Reeve: William Galloway
Councillors: Carrie Blosha
Glen Foster
Bill Gade (via phone)
Matt Wills
Darryl Pierrepont
Tyler Kushniryk

Interim-Acting CAO: Ken Jenkins (via phone)
Finance: James Webb
Administration: Donna Potts

Delegations:

1. GLEN FOSTER
MATT WILLS
RESOLVED that the Agenda for the Regular Meeting of Council held this 12th day of May, 2020 shall be adopted as amended.
Carried.

2. CARRIE BLOSHA
DARRYL PIERREPONT
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on April 28th, 2020 shall be adopted as circulated.
Carried.

3. MATT WILLS
TYLER KUSHNIRYK
RESOLVED that a Public Hearing shall be held on June 23rd, 2020 at 7:15 pm for the purpose of receiving presentations from those who may be interested in regards to the request for a Variance Order increasing the maximum site area from 10 acres to 12.2 acres within the AG-Zone on the property known as SW 28-34-27 W and;
BE IT FURTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Planning Act.
Carried.

4. GLEN FOSTER
CARRIE BLOSHA
WHEREAS the owners of PT. NE ¼ SEC. 12-34-28 WPM have made an application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated April 29th, 2020 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the Subdivision of the aforementioned property, provided all conditions and requirements set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried.

5. DARRYL PIERREPONT
TYLER KUSHNIRYK
WHEREAS the owners of PT. SE ¼ SEC. 31-34-28 WPM have made an application to subdivide their property and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the Conditional Approval letter received from Community and Regional Planning dated April 30th, 2020 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the Minor Subdivision of the aforementioned property, provided all conditions and requirements set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried.

6. GLEN FOSTER
TYLER KUSHNIRYK
WHEREAS under Section 252(2) of the Municipal Act, the amount of costs set for the services and supplies owning to the municipality can be collected in the same manner as a tax may be collected or enforced under this Act;
THEREFORE BE IT RESOLVED that the fees as per attached list of Roll Numbers owing to the Municipality of Swan Valley West as of today’s date shall be moved to the tax roll for the appropriate property and a notice shall be sent to all property owners reporting the amount moved to the tax roll and the current outstanding balance as a result of this application of amounts owing to the municipality.
Carried.

**Counsellor Matt Wills arrived at 7:11 pm.

7. DARRYL PIERREPONT
CARRIE BLOSHA
RESOLVED that By-Law No. 0082-20, being a by-law of the Municipality of Swan Valley West for the purpose of Levying Taxes for the Municipality’s 2020 Fiscal Year, shall be introduced and read a first time this 12th day of May, 2020.
Tabled.

8. MATT WILLS
DARRYL PIERREPONT
WHEREAS the Council for the Municipality of Swan Valley West has reviewed the Service Plan presented by the Benito LUD Committee and agrees to their recommendation for costs to be borne by the ratepayers in the Benito Local Urban District;
THEREFORE BE IT RESOLVED that we do hereby agree to adopt said Service Plan as submitted, with all costs to be incorporated into the 2020 Financial Plan for the Municipality of Swan Valley West.
Tabled.

9. MATT WILLS
DARRYL PIERREPONT
RESOLVED that the Municipality of Swan Valley West is now issuing a Burning Ban until further notice.
Carried.

10. CARRIE BLOSHA
DARRYL PIERREPONT
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
General Cheques #16038 to #16074 in the amount of $94,294.59
For a total of $94,294.59
Carried.

11. GLEN FOSTER
MATT WILLS
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
Payroll Cheques #3093 to #3105 in the amount of $15,732.02
Carried.

12. TYLER KUSNIRYK
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
Indemnity Cheques in the amount of $9,041.25
Carried.

13. DARRYL PIERREPONT
CARRIE BLOSHA
RESOLVED that the Council of the Municipality of Swan Valley West agrees to pay for one half of the cost of Calcium (Dust Control) for up to 1000 ft. to businesses located on haul roads. Speed signs shall also be installed.
Carried.

14. MATT WILLS
DARRYL PIERREPONT
WHEREAS the Province of Manitoba is investing in a new state of art public safety communication system to replace the outdated Fleetnet Radio Communication System used by Police, Fire and Ambulance Services;
AND WHEREAS BellMTS are the providers of that service and have arranged for Motorola Radios to be made available to Municipal Fire Departments at a significant cost saving;
THEREFORE, BE IT RESOLVED THAT Council authorize the purchase of radios for the Benito Fire Department from BellMTS per their quote No. PSE 0126 a total cost of $11,676.00
Carried.

15. CARRIE BLOSHA
DARRYL PIERREPONT
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
T. Kushniryk: Transportation and Sp. Budget Mtg
C. Blosha: Transportation, Interview, and Sp. Budget Meeting,
Health Foundation, Ratepayer Concern
M. Wills: Special Budget Mtg
D. Pierrepont: Transportation and Special Budget Mtg
B. Gade: Ratepayer concern, staffing question for in Camera
G. Foster: Transportation, Interview, and Sp. Budget Meeting
Reeve, Galloway: Transportation, Interview and Sp. Budget Mtg
– IA CAO, K Jenkins: Gave his notice.
Carried.

16. DARRYL PIERREPONT
MATT WILLS
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding:
13.1 Staffing
13.2 CAO
13.3 Municipal Agreements
Carried.

17. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried.

18. DARRYL PIERREPONT
TYLER KUSHNIRYK
Whereas, the Swan Valley District Recreation Commission was formed by Town of Swan River, Municipality of Swan Valley West, municipality of Minitonas / Bowsman and the Swan Valley School Division to provide recreation programming for the residents within the member communities,
And Whereas, there has been organizational structure changes as recommended in the SVDRC Organizational Study that has changed the roll for the SVDRC from an operational function to an advisory function,
And Whereas, the SVDRC had requested funding from the member Municipalities to continue to provide recreation programming within the Swan Valley as part of the new advisory role to assist the communities in the delivery of recreation opportunities,
And Whereas, the member Municipalities are not in agreement to provide funding for this recreation programming which places the SVDRC in a position of having no value in continuing to operate,
Therefore, be it Resolved that the Municipality of Swan Valley West hereby agree to the dissolution of the SVSDRC by September 30, 2020 and that any retained surpluses be disbursed as follows:
Top up of the Swan Valley District Recreation Host committee account to $30,000 which will amount to approximately $20,000 from the surplus to be used as a loan program to any large-scale recreational events in the future – to be managed and overseen by the Town of Swan River Recreation Director,
The remainder of the surplus will be provided to the Community Foundation of Swan Valley for use to provide grants to recreation and sports within the Swan Valley.
Carried.

19. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that this meeting shall now adjourn at 10:20 p.m.
Carried.