RM of Mountain Minutes – June 30, 2020

Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Tuesday, June 30th at the Birch River Legion Hall in Birch River, MB

Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Steve Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.

1. Call to Order

The meeting was called to order at 10:05 a.m by Reeve Robert Hanson, quorum being present.

Councillor Malcolm joined the meeting.

2. Adoption of Agenda

Resolution No: 2020/232
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Agenda for the June 30th, 2020 Regular Meeting of Council be adopted as presented.
For: 7 Against:
CARRIED UNANIMOUSLY

3. Matters Arising from Minutes

Resolution No: 2020/233
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held June 10th, 2020 be adopted as presented, all requirements having been complied with.
For: 7 Against:
CARRIED UNANIMOUSLY

4. By-Laws & Policies

4.1 Financial Plan By-Law

Resolution No: 2020/234
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 04/2020, being a By-Law to provide for the annual financial plan and tax levy for the Rural Municipality of Mountain, be given second reading.
For: 6 Against:
CARRIED UNANIMOUSLY

4.2 Special Service Levy By-Law: Mountain North

Resolution No: 2020/235
Moved By: Arnie Pedersen
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT By-Law No. 07/2020, being a By-Law to provide for Road Maintenance Services for Mountain North, be given second reading.
For: 6 Against:
CARRIED UNANIMOUSLY

4.3 Special Service Levy By-Law: Mountain North

Resolution No: 2020/236
Moved By: Connie Forbes
Seconded By: Brad Wyatt
BE IT RESOLVED THAT By-Law No. 07/2020, being a By-Law to provide for Road Maintenance Services in Mountain North, be given third and final reading.
Connie Forbes – yes
Robert Hanson – yes
Wilmer Malcolm – absent
Stephen Nadolney – yes
Arnie Pedersen – yes
Nestor Rizok – abstained
Brad Wyatt- yes
CARRIED

4.4 Closure of Handi-Van Reserve Fund

Resolution No: 2020/237
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT By-Law No. 02/2020, being a By-Law to repleal By-Law No. 04/07 [creation of reserve fund for handi-transit vehicle replacement grant], be given second reading.
For: 6 Against:
CARRIED UNANIMOUSLY

4.5 Closure of Handi-Van Reserve Fund

Resolution No: 2020/238
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT By-Law No. 02/2020, being a By-Law to repeal by-law no. 04/07, be given third and final reading.
Connie Forbes – yes
Robert Hanson – yes
Wilmer Malcolm - absent
Stephen Nadolney – yes
Arnie Pedersen – yes
Nestor Rizok – yes
Brad Wyatt – yes
CARRIED UNANIMOUSLY

4.6 Road Allowance By-Law

Resolution No: 2020/239
Moved By: Nestor Rizok
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 10/2020, being a By-Law to govern the use of municipal road allowances within the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – yes
Robert Hanson – yes
Wilmer Malcolm – yes
Stephen Nadolney – yes
Arnie Pedersen – yes
Nestor Rizok – yes
Brad Wyatt – yes
CARRIED UNANIMOUSLY

4.7 Birch River Water Rates By-Law

Resolution No: 2020/240
Moved By: Connie Forbes
Seconded By: Brad Wyatt
BE IT RESOLVED THAT By-Law No. 09/19, being a By-Law to provide for water rates within the LUD of Birch River, be given third and final reading.
Connie Forbes – yes
Robert Hanson – yes
Wilmer Malcolm – yes
Stephen Nadolney – yes
Arnie Pedersen – yes
Nestor Rizok – yes
Brad Wyatt – yes
CARRIED UNANIMOUSLY

4.8 Noise By-Law

Resolution No: 2020/241
Moved By: Nestor Rizok
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 07/17, being a By-Law to regulate noise within the the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – yes
Robert Hanson – yes
Wilmer Malcolm – yes
Stephen Nadolney – yes
Arnie Pedersen – yes
Nestor Rizok – yes
Brad Wyatt – yes
CARRIED UNANIMOUSLY

5. Financial

5.1 Ward Financial Statements: Review

5.2 Financial Statements

Resolution No: 2020/242
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept and approve the Unaudited Financial Statements for the months of January – May, 2020 as presented.
For: 7 Against:
CARRIED UNANIMOUSLY

5.3 Bellsite Recreation Commission Payment

Resolution No: 2020/243
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the annual payment to the Bellsite Recreation Commission in the amount of $1,500.00.
For: 7 Against:
CARRIED UNANIMOUSLY

5.4 Beaver Program

Resolution No: 2020/244
Moved By: Nestor Rizok
Seconded By: Wilmer Malcolm
WHEREAS the RM of Mountain has recieved confirmation of approval for the 2020/2021 Farmland Beaver Damage Control program in the amount of $19,500.00 thorugh the Province of Manitoba;
THEREFORE BE IT RESOLVED THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY

Councillor Forbes declared an interest for Resolution No. 245/2020 and left the meeting.

5.5 Accounts Payable

Resolution No: 2020/245
Moved By: Arnie Pedersen
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Cheque Nos 20200649 to 20200722 be approved for payment in the amount of $91,445.54, including Direct Deposit Payroll in the amount of $5,190.80 as attached hereto as Schedule ‘A’;
For: 6 Against:
CARRIED UNANIMOUSLY

Councillor Forbes returned to the meeting.

6. Personnel

6.1 In Camera

Resolution No: 2020/246
Moved By: Connie Forbes
Seconded By: Brad Wyatt
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
For: 7 Against:
CARRIED UNANIMOUSLY

6.2 Out of In Camera

Resolution No: 2020/247
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 7 Against:
CARRIED UNANIMOUSLY

6.3 Animal Control Officer: Review

6.3.1 Animal Control – Birch River: Review

6.4 LUD Public Works Positions

Resolution No: 2020/248
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Seasonal staff for the LUD of Pine River, Birch River and Mafeking as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY

6.5 Birch River Public Works: Advertise

6.6 Canada Summer Jobs Program: No Applicants

6.7 Mafeking Waste Site Attendant

Resolution No: 2020/249
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Darlynne Clarkson as Back up Mafeking Waste Site Attendant;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY

6.8 Gravel Checkers

Resolution No: 2020/250
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Gravel Checkers for the 2020 gravelling program, along with wages and terms of employment as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY

7. Ward Reports & Work Orders

Resolution No: 2020/251
Moved By: Stephen Nadolney
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #55/2020 to #69/2020 attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY

8. Delegations/Petitions

8.1 12:00 p.m. Variance Public Hearing: Hagman

8.2 1:00 p.m. FireSafe Communities [Steve/Dave]

8.3 2:00 p.m. Bill Gade – Birch River School

8.3.1 In Camera Discussion

Resolution No: 2020/252
Moved By: Stephen Nadolney
Seconded By: Brad Wyatt
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee under section 152(3)(b)(iii).
For: 7 Against:
CARRIED UNANIMOUSLY

8.3.2 Out of Camera

Resolution No: 2020/253
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 7 Against:
CARRIED UNANIMOUSLY

9. Meeting Attendance and Reports

9.1 June 22nd – G4 Meeting: Swan River

9.1.1 CT Scanner: Review Proposal

Councillor Forbes presented notice of motion to reconsider Resolution No. 2020/196

9.1.2 SV RISE

ORIGINAL RESOLUTION NO. 2020/196 WAS DEFEATED ON MAY 27TH, 2020.
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2020-2022 membership committment to Swan Valley RISE;
AND THAT annual budget for SV RISE be no more than the following maximums, payable by all Swan Valley Municipalities based on a per captia and assessment allocation:
2020 = $100,000.00
2021 = $130,000.00
2022 = $160,000.00
For: 1 Against: 5

9.2 June 16th – AMM June District Meeting & Service Award Presentation

10. General Business

10.1 FireSafe Communities: Review

10.1.1 Service Award: Fire Chief

Resolution No: 2020/254
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the expediture in recognition of the Pine River Fire Chief, Michael Barschewsky for his years of dedicated service as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY

10.1.2 Turnout Gear Purchase

Resolution No: 2020/255
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the purchase of six sets of turnout gear for the Mountain Fire Departments to a maximum of $14,000.00.
For: 7 Against:
CARRIED UNANIMOUSLY

10.1.3 Complaint – Burning Fine: Review

10.2 COVID19: Update

10.3 Emergency Plan Duties: Tabled

10.4 Waste Sites: New Permits Under New Regulation

Councillor Malcolm left the meeting.

10.4.1 Mafeking Waste Site – Burning Location: Discussion

10.5 Mafeking Water Plant Assessment: Review Recommendations

10.6 Asset Management: Tabled

10.7 Variance: Hagman

Resolution No: 2020/256
Moved By: Stephen Nadolney
Seconded By: Brad Wyatt
WHEREAS Council of the Rural Municipality of Mountain held a Public Hearing on June 30th, 2020 to hear the Zoning Variation Application #VAR03-2020 [Hagman] for the property legally described as Part NW 23-35-23WPM, Cowan, MB;
AND WHEREAS there were no objections, or all objections were heard and considered;
THEREFORE BE IT RESOLVED THAT the Zoning Variation Order #VAR03-2020 be approved as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY

10.8 Road 191N: Tabled

10.9 Request Brushing – WSFN Project: Do Not Provide Contractors for Private Works

10.10 Request to Purchase: Pine River

Resolution No: 2020/257
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase of Lot 1/2, Plan 1298; in Pine River, MB [Roll#78000.000] from Darrel Fair in the amount of $530.47.
For: 6 Against:
CARRIED UNANIMOUSLY

10.11 Property Cleanup Notice – Pyatt: Tabled

11. Communications

11.1 MB Bi-Pole Easement Agreement

Resolution No: 2020/258
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby consent to the Manitoba Hydro Release form as per Schedule ‘A’ attached hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the municipality.
For: 6 Against:
CARRIED UNANIMOUSLY

11.2 Mafeking Heritage Site: Historic Resources Grant Approved

11.3 SV Chamber of Commerce Request

Resolution No: 2020/259
Moved By: Nestor Rizok
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the donation to the Swan Valley Chamber of Commerce in the amount of $887.00 for the refinishing of the Tourism Centre exterior.
For: 6 Against:
CARRIED UNANIMOUSLY

11.4 Letter from Grandview – PR 366

Resolution No: 2020/260
Moved By: Nestor Rizok
Seconded By: Stephen Nadolney
WHEREAS Provincial Road 366 [PR 366] starts in the Swan River Valley, crossing the Duck Mountains and services as the main north-south route through Duck Mountain Provincial Park and Road Number 192N, also known as the Beaver Lake Road connects residents within the RM of Mountain South directly with the Duck Mountains;
AND WHEREAS these roads offer a variety of activities that contribute to the economic development within our municipality;
AND WHEREAS PR 366 has extremely poor road conditions which can lead to accidents injuring drivers, passengers and pedestrians and Road 192N has not been repaired so that it is passable;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby lobby the Province of Manitoba to improve the road conditions of PR 366 and to complete repairs to Road 192N in order to allow vehicle traffic once again.
For: 6 Against:
CARRIED UNANIMOUSLY

11.5 LUD of Pine River Minutes: Review

11.6 LUD of Mafeking Minutes: Review

12. Adjournment

Resolution No: 2020/261
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on July 8th, 2020.
Meeting adjourned at 3:25 p.m.
For: 6 Against:
CARRIED UNANIMOUSLY