The Council of the Town of Swan River met on Tuesday, March 17, 2020 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding and Councillors Moriaux, Wintoniw, Whyte, Gray, Friesen, and Delaurier present.
Also Present: Staff – Town Manager C. Croll, ACAO P. Henkelman, PW Director D. Poole
Media – Star and Times Reporter J. Bergen
1 Call meeting to order
Mayor Jacobson called the meeting to order at 7:30 pm.
2 Resolution No: 2020-132
Adoption of the Agenda
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
RESOLVED that the Agenda for the March 17, 2020 regular meeting of Council be approved and adopted.
CARRIED
3 Resolution No: 2020-133
Confirmation of the minutes
Moved By: David Gray
Seconded By: Phylis Friesen
RESOLVED the minutes of the March 3rd, 2020 regular council meeting and the March 11th, 2020 Committee of the Whole meeting be received and approved.
CARRIED
4 Reception of Delegations and Hearings
Delegations have been suspended temporarily during the COVID-19 Virus outbreak.
5 Reception of Petitions
6 Communications
6.1 Resolution No: 2020-134
To receive building permit applications
Moved By: Johnny Wintoniw
Seconded By: David Gray
RESOLVED that Building Permits 5/20 through 8/20 with a total estimated value of $213,700.00 be received.
CARRIED
6.2 All-Net Connect
7 Reports of Committees
7.1 Resolution No: 2020-135
Director of Public Works Report
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED the Director of Public Works report be received.
CARRIED
7.2 Other Reports
7.2.1 Resolution No: 2020-136
Handivan Report for February 2020
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
RESOLVED that the February 2020 Swan River Handi-Transit Van Report be received as information.
CARRIED
7.2.2 Resolution No: 2020-137
Protective Services Report February 2020
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the February 2020 Protective Services Report be received as information.
CARRIED
7.3 Council Reports
7.4 Resolution No: 2020-138
Town Manager Report
Moved By: Johnny Wintoniw
Seconded By: David Gray
RESOLVED that the Manager Report and the Crisis Response Report for March 17th, 2020 be received as information.
CARRIED
8 New Business
8.1 Resolution No: 2020-139
Appoint auditor for 2019 year
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
RESOLVED that PKHC Chartered Professional Accountants be appointed as auditor for the Town of Swan River for the 2019 fiscal year.
CARRIED
8.2 Resolution No: 2020-140
Waste Disposal Ground Tender
Moved By: David Moriaux
Seconded By: David Gray
RESOLVED that the Town of Swan River award the waste disposal grounds tender to LC Contracting Ltd. for the regular operating hours indicated in the bid specifications for the price of: $298,000 for June 1, 2020 to May 31, 2021 $304,000 for June 1, 2021 to May 31, 2022 $310,000 for June 1, 2022 to May 31, 2023 $316,000 for June 1, 2023 to May 31, 2024 and $322,000 for June 1, 2024 to May 31, 2025 plus applicable taxes.
CARRIED
8.3 Resolution No: 2020-141
Approve Pool Project Charter
Moved By: Johnny Wintoniw
Seconded By: David Gray
RESOLVED that the Pool Project Charter dated March 2020 be approved and that the project move ahead within the estimated total budget of $900,000.00
CARRIED
8.3.1
Resolution No: 2020-142
Approve proposal with KGs for pool HVAC design work
Moved By: David Gray
Seconded By: David Moriaux
RESOLVED that the March 11, 2020 proposal from KGS Group for Mechanical Engineering Services in the amount of $54,651 (plus applicable taxes) at the Swan Valley Credit Union Aquatic Centre be accepted.
CARRIED
8.4 Resolution No: 2020-143
Land Sale-Lots 33-42, 3rd Ave South
Moved By: David Gray
Seconded By: David Moriaux
WHERAS the Town of Swan River has locally advertised for the sale of lots 33 through 42 Plan 1017, civic location 210 3rd Ave South, on its website and to interested parties inquiring on general lot sales; and
WHEREAS the Town of Swan River has had no interest or offers on the property since the demolition of the previous Town owned trailer court;
THEREFORE BE IT RESOLVED the Town sell lots 33 through 42 of Plan 1017, in the amount of $2,000 as per offer received March 15, 2020 on the condition that 10 modular homes be built within 5 years of the possession date be added to the sale agreement,
TABLED
To brought back to April 21, 2020 meeting.
8.5 Resolution No: 2020-144
Pressure Washer Unit
Moved By: David Gray
Seconded By: Jason Delaurier
RESOLVED the Engineering Department purchase a hot water pressure washer unit form Valley Bearing & Auto in the amount of $6,763.94 plus applicable taxes.
CARRIED
9 Unfinished Business
9.1 Resolution No: 2020-145
Street Name Addition – 1st St N – Richard Walker Trail
Moved By: David Gray
Seconded By: David Moriaux
WHEREAS Richard (Dick) George Walker was a resident of the Town of Swan River;
AND WHEREAS the Town of Swan River has the opportunity to express its appreciation for the unique efforts and abilities of Dick Walker, not just as a highly respected local philanthropist, but also as a Swan Valley resident who truly exemplified what it takes to be a volunteer committed to supporting numerous initiatives, projects and events throughout the Swan River Valley; who spent countless hours with organizations such as Ducks Unlimited Canada, the Rotary Club of Swan Valley, the Swan River Valley Agricultural Society, and more; all in successful efforts that have made a difference for everyone living in and visiting our valley;
THEREFORE BE IT RESOLVED that 1st Street North between 4th Avenue North and PTH 10 North have the honourary name Richard Walker Trail and all current street signs be fitted with an additional decorative street blade with that name.
TABLED
9.2 Resolution No: 2020-146
To approve Parkland Tourism 2020 membership fee
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Parkland Tourism 2020 membership fee in the amount of $1,300.00 be approved for payment.
DEFEATED
9.3 Resolution No: 2020-147
Approve RISE membership 2020-2022
Moved By: Johnny Wintoniw
Seconded By: David Gray
WHEREAS on January 27, 2020 a meeting was held with the Rural Municipality of Mountain, the Town of Swan River, the Municipality of Swan Valley West and the Municipality of Minitonas-Bowsman to discuss the future of Swan Valley RISE (Regional Initiative for a Strong Economy);
AND WHEREAS it was agreed that Economic Development is important to the Valley as a whole and that a three year funding commitment be made instead of year-to-year;
THEREFORE BE IT RESOLVED THAT the Town of Swan River fully supports the continued operation of Swan Valley RISE; and
BE IT FURTHER RESOLVED THAT the Council of the Town of Swan River agrees to support a commitment for funding the operations of Swan Valley RISE for the 2020-2022 fiscal years, with the understanding that the annual budget for RISE will be set at
$100,000 (2020),
$130,000 (2021) and
$160,000 (2022) and the levy for each participating municipality be based 50% on assessment and 50% on a per capita basis. The most recent assessment and Statistics Canada population data will be used to determine each levy.
CARRIED
10 Accounts
10.1 Resolution No: 2020-148
To approve accounts
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED THAT the accounts as follows be hereby approved for payment: 1. General Account Cheques No. 25839 to No. 25925 for a total of $163,831.77 2. Payroll Account Cheques No. 4631 to No. 4638 for a total of $105,964.80
CARRIED
11 By-Laws
11.1 Resolution No: 2020-149
Second reading of By-law 16/2019 administrative penalty scheme for parking and general by-law
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
RESOLVED that By-law 16/2019, Being a By-Law to Provide for an Administrative Penalty Scheme for Parking and General By-Law Enforcement, be read a second time.
CARRIED
11.2 Resolution No: 2020-150
Second reading of By-Law 1/2020 to amend By-Law 8/2019 expenditure and borrowing for well control building
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that the Town of Swan River By-Law 1/2020, being a By-Law of the Town of Swan River to amend its By-Law No. 8/2019, which provided for the expenditure and borrowing of funds for the construction of a new well control building, including programming, monitoring, isolation capabilities, connections to existing wells, connection to existing raw water supply and ancillary works, be read a second time.
CARRIED
11.3 Resolution No: 2020-151
Second reading of By-Law 2/2020 to amend By-Law 9/2019 expenditure and borrowing for arena floor
Moved By: David Gray
Seconded By: Phylis Friesen
RESOLVED that the Town of Swan River By-Law 2/2020, being a By-Law of the Town of Swan River to amend its By-Law No. 9/2019, which provided for the expenditure and borrowing of funds for construction of the Swan River Centennial Arena fusion welded floor, including installing temporary mechanical piping sand floor with new header system, removal of old header system, raising boards, levelling existing floor, installing insulation and vapour barrier and other required works therefore, be read a second time.
CARRIED
11.4 Resolution No: 2020-152
Second reading of By-Law 14/2019 residential waste and recycling special service
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Bylaw 14/2019 Special Service Residential Waste and Recycling Collection be read a second time.
CARRIED
11.5 Resolution No: 2020-153
Third reading of By-Law 1/2020 to amend By-Law 8/2019 expenditure and borrowing for well control building
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
RESOLVED that the Town of Swan River By-Law 1/2020, being a By-Law of the Town of Swan River to amend its By-Law No. 8/2019, which provided for the expenditure and borrowing of funds for the construction of a new well control building, including programming, monitoring, isolation capabilities, connections to existing wells, connection to existing raw water supply and ancillary works, be read a third time and be passed.
Jason Delaurier – yes
Phylis Friesen – yes
David Gray – yes
Lance Jacobson – yes
David Moriaux -yes
Duane Whyte – yes
Johnny Wintoniw -yes
CARRIED
11.6 Resolution No: 2020-154
Third reading of By-Law 2/2020 to amend By-Law 9/2019 expenditure and borrowing for arena floor
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that the Town of Swan River By-Law 2/2020, being a By-Law of the Town of Swan River to amend its By-Law No. 9/2019, which provided for the expenditure and borrowing of funds for construction of the Swan River Centennial Arena fusion welded floor, including installing temporary mechanical piping sand floor with new header system, removal of old header system, raising boards, levelling existing floor, installing insulation and vapour barrier and other required works therefore, be read a third time and be passed.
Jason Delaurier – yes
Phylis Friesen – yes
David Gray – yes
Lance Jacobson – yes
David Moriaux – yes
Duane Whyte – yes
Johnny Wintoniw – yes
CARRIED
12 Notice of Motion
13 Resolution No: 2020-155
In Camera Moved By: Johnny Wintoniw Seconded By: Phylis Friesen RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Emergency Planning Recreation
RISE
Meeting with Minister of Justice
CARRIED
14 Resolution No: 2020-156
Out of Camera
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
15 Resolution No: 2020-157
Adjournment
Moved By: David Gray
Seconded By: Phylis Friesen
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED