Swan Valley School Division Minutes – January 13, 2020

Swan Valley
School Division

Executive Summary of the
January 13, 2020

Submitted by:
Jon Zilkey,

1. The Board discussed the new Strategic Planning Day coming on April 20th at the Westwood Inn. The Board will be taking part in surveys with SVRSS students in the month of February to help with our Strategic Plan.

2. The Board looked at a proposal to contract out work for a new Workplace Safety and Health Manual and to update the Division’s current procedures.

3. The Board talked about the 2018-2019 EDI results for the Division. The Early Development Instrument looks at our young children’s readiness for school. Swan Valley’s results were below the provincial average for the 2018-2019 year.

4. The Board discussed with the SVRSS Administration proposals for travel. This included looking at a schedule designed by SVRSS for a rotation of trips. The Board also will be looking at guidelines for international travel for our students and the Superintendent will be designing a procedure for guidelines for international travel.

5. The Board discussed a letter the Secretary-Treasurer received from the provincial government on Birch River School. Also discussed was the current progress of the disposal of the Minitonas Early Years School.

6. The Board looked at staffing, including the hiring of Kerrilynn Behrman as our new Divisional Guidance Counsellor. Welcome to the Swan Valley School Division Kerrilynn, we wish you all the best.

7. Trustee Riehl gave a report on her Manitoba School Board Association Executive Meeting.

8. Trustees talked about two events they will be attending this week. The Manitoba Finance Minister will be in Swan River on January 14th and Vice-Chair Wowchuk will be doing a presentation. On January 15th the official Bowsman Daycare Opening will take place. Congratulations to the Bowsman Group for all their hard work in making this Daycare a reality.

Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on January 13, 2020 commencing at 7:00 p.m. (unapproved)
The following were present:

Vice-Chair: G. Wowchuk
Trustees: D. Burghart
K. Highmoor
K. Riehl
V. Rooks
W. Schaffer
Superintendent: J. Zilkey
Secretary-Treasurer: B. Rausch

Absent: L. Evans

R1 K. Riehl, D. Burghart:
THAT the Minutes of the regular meeting of December 9, 2019 and the special meeting of December 13, 2019, be adopted.

R2 D. Burghart, K. Riehl:
THAT as per the Report of the Secretary-Treasurer, 9.2, a by-law to provide for the borrowing of up to $298,100.00, by issue of Promissory Note #LTPS0351, to meet the costs for the various projects authorized on Schedule “B” attached, be read a second time, that the rules of procedure be waived and that it be taken as read a third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 9/2019 and the seal of the School Division affixed thereto.

R3 V. Rooks, W. Schaffer:
THAT as per Item 9.3, the Report on Capital Disbursements be received and the payments
outlined be ratified.

R4 D. Burghart, W. Schaffer:
THAT as per the Report of the Secretary-Treasurer, 9.4, general cheques numbering 55369 to 55473, B 876 to B 883 and transfers (bank fees) and EFT’s, which includes general and payroll in the amount of $2,088,811.27 for the month of November be approved for payment.

R5 K. Highmoor, V. Rooks:
THAT the Report of the Secretary-Treasurer, 9.7, School Division Travel Reimbursement, be received and the recommendation to retain the current rates, be approved.

R6 V. Rooks, D. Burghart:
THAT the Board move to In-Camera.

R7 V. Rooks, K. Riehl:
THAT the Board move out of In-Camera.

R8 K. Highmoor, V. Rooks:
THAT the Staffing Reports of the Superintendent/CEO, 8.2, 19.1.1 and 19.1.3, as presented, be ratified.

R9 K. Riehl, D. Burghart:
THAT the Report of the Superintendent/CEO on Workplace Safety and Health, 19.3.2, be received and the recommendation to complete the work/tasks as outlined, be approved.

R10 K. Highmoor, D. Burghart:
THAT we do now adjourn at 9:05 p.m.