Town of Swan River Minutes – December 3, 2019

The Council of the Town of Swan River met on Tuesday, December 3rd, 2019 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding and Councillors Friesen, Moriaux, Wintoniw, Gray, and Delaurier present. Absent with notice: Councillor Whyte

Also Present:
Staff – CAO C. Croll, PW Director D. Poole
Media – Star and Times Reporter J. Bergen

1 Call meeting to order
Mayor Jacobson called the meeting to order at 7:30 pm.

2 Resolution No: 2019-405
Adoption of the Agenda
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the December 3rd, 2019 regular meeting of Council be approved.
CARRIED

3 Resolution No: 2019-406
Confirmation of the minutes
Moved By: David Moriaux
Seconded By: Phylis Friesen
RESOLVED the minutes of the November 19th, 2019 regular council meeting be received and approved.
CARRIED

4 Reception of Delegations and Hearings

5 Reception of Petitions

6 Communications

6.1 Resolution No: 2019-407
To receive building permit applications
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that Building Permits 85/19 through 88/19 with a total estimated value of $170,000 be received.
CARRIED

7 Reports of Committees

7.1 Resolution No: 2019-408
Superintendent of Works Report
Moved By: Phylis Friesen
Seconded By: Jason Delaurier
RESOLVED the Superintendent of Works report be received.
CARRIED

7.2 Other Reports

7.2.1 Resolution No: 2019-409
October Handivan Report
Moved By: Johnny Wintoniw
Seconded By: David Gray
RESOLVED that the October 2019 Swan River Handi-Transit Van Report be received as information.
CARRIED

7.2.2 Resolution No: 2019-410
CAO’s Convention Report
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the CAO’s AMM 2019 Fall Convention Report be received as information.
CARRIED

7.3 Council and CAO Reports

8 New Business

8.1 Resolution No: 2019-411
Canadian Collaborative Procurement Initiative
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the Chief Administrative Officer be authorized to sign the Federal Procurement Instrument Access Agreement with the Province of Manitoba under the Canadian Collaborate Procurement Initiative.
CARRIED

8.2 Resolution No: 2019-412
Emergency Measures Plan 2020
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the Emergency Measures Plan for 2020 be received.
CARRIED

8.3 Resolution No: 2019-413
Emergency Measures Memorandum of Understanding
Moved By: Jason Delaurier
Seconded By: Johnny Wintoniw
RESOLVED that the Emergency Measures of Understanding Memorandum of Understanding with the RM of Mountain be signed by the Mayor and CAO and be forwarded to the RM of Mountain for approval.
CARRIED

8.4 Resolution No: 2019-414
To approve annual grant to Association for Community Living
Moved By: David Gray
Seconded By: Phylis Friesen
RESOLVED that the annual grant of $1,000.00 to the Swan River Association for Community Living, included in the 2019 Financial Plan, be approved for payment.
CARRIED

8.5 Resolution No: 2019-415
To authorize CFO to make arrangements with TD Canada Trust for borrowings
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that the Chief Financial Officer be authorized to make arrangements with TD Canada Trust for the borrowings provided in Bylaws 6/2017, 8/2019 and 9/2019 once approval has been received from the Municipal Board.
CARRIED

9 Accounts

9.1 Resolution No: 2019-416
To approve accounts
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
RESOLVED THAT the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 25273 to No. 25378 for a total of $573,489.68
2. Payroll Account Cheques No. 4568 to No. 4574 for a total of $107,014.24
CARRIED

9.1.1 Resolution: 2019-417
To add unpaid accounts to taxes
Moved By: Jason Delaurier
Seconded By: Johnny Wintoniw
WHEREAS under Subsection 250(2) clause (e) of The Municipal Act “a municipality may for municipal purposes… use municipal equipment, materials and labour to carry out private works on private property”;
AND WHEREAS under Subsection 252(1) clause (a) “a municipality exercising powers in the nature of those referred to in clauses 250(2)(b), (c) and (e) may set terms and conditions in respect of users, including… setting the rates or amounts of deposits, fees and other charges, and charging and collecting them”;
AND WHEREAS under Subsection 252(2) “a charge referred to in clause (1)(a) may be collected by the municipality in the same manner as a tax may be collected or enforced under this Act”;
AND WHEREAS sufficient time has been allowed for payment of such outstanding amounts as listed below;
THEREFORE BE IT RESOLVED THAT each of the following unpaid amounts be added to the corresponding property tax roll and collected in that manner:

Number Date Amount Service Charge Total
Invoice 15615
Invoice 15699
Invoice 15602
30380490.03
Invoice 15616
12010060.01
Jul31, 2019
Aug20, 2019
Jul24, 2019
Jul09, 2019
Jul31, 2019
Mar29,2018
$47.50
$7,900.00
$494.49
$149.87
$185.00
$136.81
Grass Cutting
Demolition
Water meter
Quarterly utility
Grass Cutting
Quarterly utility
$2.36
$296.25
$24.72

$9.24

$49.86
$8,196.25
$519.21
$149.87
$194.24
$136.81
Total $8,913.67 $332.57 $9,246.24

CARRIED

9.2 Resolution No: 2019-418
To adopt the October 2019 Financial Statements
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the Financial Statements for the Ten Months Ending October 31st, 2019 be adopted as received.
CARRIED

10 By-Laws

10.1 Resolution No: 2019-419
Third and final reading of maximum speed limit bylaw
Moved By: David Gray
Seconded By: Jason Delaurier
RESOLVED that By-law 12/2019, being a By-law of the Town of Swan River to establish the maximum speed limit for highways or portions of highways, for which the Town of Swan River has jurisdiction, be read a third and final time.
Jason Delaurier – yes
Phylis Friesen – yes
David Gray – yes
Lance Jacobson – yes
David Moriaux – yes
Duane Whyte – absent
Johnny Wintoniw – yes
CARRIED

10.2 Resolution No: 2019-420
Second reading of Waste Collection, Disposal and Recycling Systems Bylaw
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
RESOLVED that by-law 13/2019 being a by-law of the Town of Swan River to establish waste collection, disposal and recycling systems be read a second time.
CARRIED

11 Notice of Motion

12 Resolution No: 2019-421
In Camera
Moved By: David Gray
Seconded By: David Moriaux
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public to discuss the following items:
- Personnel matter
- Development Negotiations
- Legal Matter
CARRIED

13 Resolution No: 2019-422
Out of Camera
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED

14 Resolution No: 2019-423
Direction from In-Camera
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the CAO and Public Works Director carry out direction given in camera.
CARRIED

15 Resolution No: 2019-424
Adjournment
Moved By: Jason Delaurier
Seconded By: Phylis Friesen
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED