Town of Swan River Minutes – October 15, 2019

The Council of the Town of Swan River met on Tuesday, October 15th, 2019 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding and Councillors Delaurier, Friesen, Moriaux, Whyte, Wintoniw and Gray present.


Also Present:
Staff – CAO C. Croll, Superintendant of Public Works D. Poole,
Media – Star and Times Reporter J. Bergen

1 Call meeting to order Mayor Jacobson called the meeting to order at 7:30 pm.

2 Resolution No: 2019-319
Adoption of the Agenda
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the October 15th 2019 regular meeting of Council be approved.
CARRIED

3 Resolution No: 2019-320
Confirmation of the minutes
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED the minutes of the October 1st 2019 regular council meeting and the October 8 special committee of the whole (Strategic Planning) meetings be received and approved.
CARRIED

4 Reception of Delegations and Hearings

Tracy Boychuk and two others attended to speak about the hopes to gain grants and funding in order to build a concession stand in the park.

4.1 Tracy Boychuk
Tracy Boychuk to speak on park canteen fundraising and grant opportunities.

5 Reception of Petitions

6 Resolution No: 2019-321
Communications
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
CARRIED

6.1 Letter from Minister of Municipal Relations
RESOLVED that the letter from the Minister of Municipal Relations dated October 4, 2019 regarding 2019 Municipal Operating Grants be received as information.

6.2 Resolution No: 2019-322
To receive building permit applications
Moved By: Johnny Wintoniw
Seconded By: David Gray
RESOLVED that Building Permits 77/19 through 79/19 with a total estimated value of $62,500 be received.
CARRIED

7 Reports of Committees

7.1 Resolution No: 2019-323
Superintendent of Works Report
Moved By: David Gray
Seconded By: David Moriaux
RESOLVED the Superintendent of Works report be received.
CARRIED

7.2 Other Reports

7.2.1 Resolution No: 2019-324
September Protective Services Report
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the Swan River Protective Services Report for September 2019 be received as information.

7.2.2 Resolution No: 2019-325
September Handi Transit Report
Moved By: David Gray
Seconded By: Phylis Friesen
RESOLVED that the September 2019 Swan River Handi-Transit Van Report be received as information.
CARRIED

7.3 Council Reports

7.4 Resolution No: 2019-326
CAO Report
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the CAO’s report for September/October 2019 be received.
CARRIED

8 New Business

8.1 Resolution No: 2019-327
Future of Recreation Commission
Moved By: David Gray
Seconded By: Johnny Wintoniw
WHEREAS the Swan Valley District Recreation Commission believes that the current delivery model is no longer effective to meet the needs of the citizens within the Valley.
AND WHEREAS the Swan Valley District Recreation Commission is recommending an assessment of the current recreation delivery system and has proposed the development of a Memorandum of Understanding (MOU) to guide the review;
AND WHEREAS the Swan Valley District Recreation Commission is requesting all partners participate in preparing the draft MOU;
THEREFORE BE IT RESOLVED that the Town of Swan River agree to participate in the creation of an MOU which will define the scope of work in the development of a new integrated recreation delivery model.
CARRIED

8.2 Discussion of Manitoba 150 – Celebrate 150 grant application

8.3 Resolution No: 2019-328
To approve assessment alterations
Moved By: David Gray
Seconded By: Johnny Wintoniw
WHEREAS Section 326 of The Municipal Act provides that a municipality may impose supplementary taxes upon receipt of assessment alterations from Manitoba Assessment Services;
THEREFORE BE IT RESOLVED that the assessment alterations made by Manitoba Assessment Services on October 2nd and 8th, 2019 be made to the 2019 Property and Business Tax Rolls, with the resulting increases totaling $1,923.13

8.4 Resolution No: 2019-329
Motion to Endorse a New Concession Building
Moved By: Jason Delaurier
Seconded By: Johnny Wintoniw
RESOLVED that the Council of the Town of Swan River endorse the efforts to raise money and apply for grants to build a new concession building in the Legion Park and further that Town of Swan River will assume operations, maintenance and insurance once the building is built.
CARRIED

9 Unfinished Business

9.1 Resolution No: 2019-330
Proposed Policy Moved By: David Gray
Seconded By: David Moriaux
RESOLVED that the Sponsorship and Advertising Policy be approved.
CARRIED

10 Accounts

10.1 Resolution No: 2019-331
To approve accounts
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED THAT the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 25092 to No. 25173 for a total of $307,710.59
2. Payroll Account Cheques No. 4534 to No. 4539 for a total of $100,177.10
3. Payroll Account Cheques No. 4540 to No. 4544 for a total of $9,695.15
CARRIED

11 By-Laws

12 Notice of Motion

13 Resolution No: 2019-332
In Camera
Moved By: David Gray
Seconded By: Phylis Friesen
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
- personnel matters
- contract negotiations
- Fire discipline
CARRIED

14 Resolution No: 2019-333
Out of Camera
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED

15 Resolution No: 2019-334
Motion to Approve the hiring of a clerk
Moved By: David Gray
Seconded By: Jason Delaurier
RESOLVED that the CAO be approved to fill the soon to be vacant clerk position with the Town Office.
CARRIED

16 Resolution No: 2019-335
Adjournment
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that this regular Meeting of Council now adjourn at 9:30 pm.
CARRIED