Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, August 14th, 2019 in the R.M. of Mountain Council chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Stephen Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:03 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2019/313
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT the Agenda for the August 14th, 2019 Regular Meeting of Council be adopted as presented.
For: 7 Against:
3. Matters Arising from Minutes
Resolution No: 2019/314
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held July 24th, 2019 be adopted as presented, all requirements having been complied with.
For: 7 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Road Opening By-Law [Menard]
Resolution No: 2019/315
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT By-Law No. 06/19, being a By-Law to open a municipal road within the Rural Municipality of Mountain, be given second reading.
For: 7 Against:
CARRIED UNANIMOUSLY
4.2 Road Opening By-Law [Menard]
Resolution No: 2019/316
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 06/19, being a By-Law to open a municipal road within the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – Yes
Robert Hanson – Yes
Wilmer Malcolm – Yes
Stephen Nadolney – Yes
Arnie Pedersen – Yes
Nestor Rizok – Yes
Brad Wyatt – Yes
CARRIED UNANIMOUSLY
5. Financial
5.1 Financial Statements
Resolution No: 2019/317
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
WHEREAS Sensus Partnership of Chartered Professional Accountants has been appointed as the municipal auditor;
AND WHEREAS Sensus has prepared draft consolidated financial statements for the Rural Municipality of Mountain for the year ended December 31st, 2018 and presented them to Council for review and approval;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept and approve the 2018 Audited Consolidated Financial Statement for the municipality for the Year Ended December 31st, 2018 as presented, attached hereto as Schedule ‘A’;
AND THAT the Reeve and Finance Chairperson be authorized to sign on behalf of the municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
5.1.1 Revenue & Expense Report: Reviewed to July 31st, 2019
5.1.2 Ward Expense Report: Reviewed
5.2 ICIP Funding: Need Expense Estimates for Projects
5.3 Mafeking Water Rates: Reviewed Public Notice
5.4 Accounts Receivable
Resolution No: 2019/318
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT the following unpaid accounts receivable accounts be added to the real property tax account of each account holder:
Roll # 300582.000 $21.80
Roll #300463.000 $6.24
Roll #300466.000 $6.24
Roll #300701.000 $3.12
For: 7 Against:
CARRIED UNANIMOUSLY
5.5 Uncollectable Tax Accounts 2018
Resolution No: 2019/319
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby write off the following taxes as uncollectable:
Roll# 10750- $5,757.26 to December 31, 2018
Roll# 10750 – $ 24.36 2019 Taxes and $9,020.95 2019 Penalty
For: 7 Against:
CARRIED
5.6 Pine River Water Plant Heater
Resolution No: 2019/320
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the purchase of a Unit heater for the Pine River Water Plant, as per Pine Country Ent. Estimate # 327.
For: 7 Against:
CARRIED UNANIMOUSLY
5.7 Tax Sale
Resolution No: 2019/321
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
WHEREAS Section 365(2) of The Municipal Act states that Council may in any year designate the immediately preceding year or any earlier year as the year for which properties the taxes in respect of which are in arrears for the year must be offered for sale by auction to recover the tax arrears and costs;
BE IT RESOLVED THAT the designated year for which properties in arrears will be offered for sale by auction be 2018, and that all properties liable therefore shall be sold for any portion of arrears of taxes outstanding at December 31, 2017;
AND THAT ‘costs’ shall be the actual costs for each parcel listed for 2017 arrears and administration fees of $50.00 as set forth in Regulation 50/97;
AND BE IT RESOLVED THAT the 2019 tax sale be held November 6th, 2019 at 10:00 A.M. at the RM of Mountain Municipal Office;
AND THAT TAXervice of Swan River be authorized to conduct the 2019 Tax Sale for the Rural Municipality of Mountain.
For: 7 Against:
CARRIED UNANIMOUSLY
5.8 Accounts Payable
Resolution No: 2019/322
Moved By: Nestor Rizok
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Cheque Nos. 20190900 to 20190964 be approved for payment in the amount of $101,882.32, including Council Indemnities in the amount of $ 6,097.99 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $4,633.04 as attached hereto as Schedule ‘A’;
AND FURTHER IT BE RESOLVED THAT the direct payment amount of $8,506.33 for Receiver General forJuly 2019 be hereby approved.
For: 7 Against:
CARRIED UNANIMOUSLY
6. Personnel
6.1 In Camera
Resolution No: 2019/323
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
For: 7 Against:
CARRIED UNANIMOUSLY
6.2 Payroll Review
6.3 Vacation/Banked Time Review
6.4 Mafeking Waste Disposal Site
6.5 Out of Camera
Resolution No: 2019/324
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 7 Against:
CARRIED UNANIMOUSLY
Councillor Malcolm left the meeting.
6.6 Mafeking Public Works
Resolution No: 2019/325
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize payroll payment of 29 additional hours for Myrna Tucker for grass cutting in the LUD of Mafeking.
For: 6 Against:
6.7 Birch River Pool
Resolution No: 2019/326
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Tiffany Henderson and Presley Sagert as backup Birch River Pool attendants;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 6 Against:
7. Ward Reports & Work Orders
Resolution No: 2019/327
Moved By: Brad Wyatt
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #98/19 to #101/19 attached hereto.
For: 6 Against:
8. Delegations/Petitions
8.1 11:00 A.M. Pauline Cameron, Garth Scott: Dust Control
9. Meeting Attendance and Reports
9.1 WSFN School Grand Opening
Resolution No: 2019/328
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Reeve Robert Hanson of the Rural Municipality of Mountain be hereby authorized to attend the WSFN School Grand Opening to be held August 15th, 2019;
AND THAT expenses be allowed for same.
For: 6 Against:
CARRIED UNANIMOUSLY
9.2 MMAA Administration & Finance Bootcamp
Resolution No: 2019/329
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Paige Larocque and Kim Paterson of the Rural Municipality of Mountain be hereby authorized to attend the MMAA Administration & Finance Bootcamp to be held October 16-18th, 2019 in Portage la Prairie, MB;
AND THAT expenses be allowed for same.
For: 6 Against:
CARRIED UNANIMOUSLY
10. General Business
10.1 Drainage Applications
Resolution No: 2019/330
Moved By: Arnie Pedersen
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Application(s) for Licence to Construct Water Control Works as attached hereto in Schedule ‘A’.
For: 6 Against:
CARRIED UNANIMOUSLY
10.2 Private Drainage Application: Bellsite
Resolution No: 2019/331
Moved By: Brad Wyatt
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the private Application for License to Construct Water Control Works on the North Half of 8-42-25W.
For: 6 Against:
CARRIED UNANIMOUSLY
10.3 Request to MI – Lower Culvert on PTH 20 on SE 29-35-22W
10.4 Water Crossing – SE 14-40-25: Obtain more information from Water Resources
10.5 Forsythe Road: Letters requesting landowner approval to proceed with road opening
10.6 Kovachik Road: Survey Complete
10.7 Dispute – Property Lines in Birch River: Gather information for next meeting
10.8 Small Parcel Land Sale: Advertise
10.9 Recycling Pickup Schedule: Adjust schedule to bi-weekly pickup
10.10 Waste Disposal Inspections: Reviewed
10.11 Municipal Office Eavestroughing
Resolution No: 2019/332
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the work of replacement of eavestroughing on the Municipal Office roof to Three Sons Eavestroughing in the amount of $1,293.63.
For: 6 Against:
10.12 2020 Gravel Tenders
11. Communications
11.1 Fire Dept. Recommendations: Reviewed Mafeking Fire Department
11.2 Ethelbert Vet Services Board
Resolution No: 2019/333
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve and authorize the payment of $250.00 towards the Ethelbert Vet District Meet & Greet held June 2019.
For: 6 Against:
11.3 LUD of Birch River Minutes: Reviewed
11.4 LUD of Mafeking Minutes: Reviewed
11.5 RCMP Quarterly Report: On File
12. Adjournment
Resolution No: 2019/334
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on August 28th, 2019.
Meeting adjourned at 2:48 p.m.
For: 6 Against: