Swan Valley West Minutes – May 28, 2019

Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chamber at 216 Main Street West, Swan River, Manitoba this 28th day of May, 2019 at 7:00 p.m.



Present
Reeve: William Galloway

Councillors: Carrie Blosha
Glen Foster
Bill Gade
Matt Wills
Darryl Pierrepont
Tyler Kushniryk

Interim-Acting CAO: Cheryle Zbirun

Delegations: 7:15 pm: Public Hearing – Variation Order, NW 11-38-27 WPM
7:45 pm: Jeremy Bergen – Proposal

1. BILL GADE
MATT WILLS
RESOLVED that the Agenda for the Regular Meeting of Council held this 28th day of May, 2019 shall be adopted as received.
Carried:

2. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that notice of absence has been received from Reeve, William Galloway, of his attendance by telephone to the Regular Meeting of Council held on this 28th day of May, 2019, and the same shall be accepted by the members of Council for the Municipality of Swan Valley West.
Carried:

3. BILL GADE
TYLER KUSHNIRYK
RESOLVED that the minutes from the Regular Council Meeting held on May 14th, 2019 shall be approved as presented.
Carried:

4. TYLER KUSHNIRYK
DARRYL PIERREPONT
RESOLVED the Council for the Municipality of Swan Valley West does hereby agree to accept the recommendation of the Rural Public Works Lead Hand and shall call back seasonal public works employee Daniel Hrabarchuk and extend hours of work for Landfill Attendant Mark Prieston to fill seasonal Public Works Labourer positions effective immediately.
Carried:

5. GLEN FOSTER
BILL GADE
WHEREAS on May 24th, 2019 Patricia Ellingson, Benito Office Manager, tendered her written notice of retirement;
THEREFORE BE IT RESOLVED that the members of Council for the Municipality of Swan Valley West do hereby accept Patricia Ellingson’s notice, with regrets, and;
BE IT FURTHER RESOLVED that her effective date of retirement shall be Friday, June 28th, 2019. Carried:

**Councillor Pierrepont withdrew from meeting at 7:11 pm, upon declaring an interest in Agenda Item #8.1, Resolution #6.

6. TYLER KUSHNIRYK
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #15287 to #15314 in the amount of $37,888.72

**Councillor Pierrepont returned to meeting at 7:14 pm.
Carried:

7. MATT WILLS
BILL GADE
RESOLVED that we do hereby adjourn the Regular Meeting of Council at 7:15 pm to open the Public Hearing regarding the Variation Application concerning the property known as Lot 1 and 2 on the NW ¼ of Section 11-38-27 WPM;
BE IT FURTHER RESOLVED that we shall reconvene the Regular Meeting of Council immediately following the adjournment of said Public Hearing.
Carried:

8. BILL GADE
MATT WILLS
RESOLVED that the Regular Meeting of the Council for the Municipality of Swan Valley West shall now re-open at 7:22 pm to proceed with the regular business of council. Carried:

9. GLEN FOSTER
MATT WILLS
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Financial Statements for the period ending March 31st, 2019 as presented.
Carried:

10. GLEN FOSTER
BILL GADE
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation and Financial Statements for the period ending April 30th, 2019 as presented.
Carried:

11. MATT WILLS
BILL GADE
RESOLVED that the following Grant be approved for payment, to Swan Valley Settlement Services and provided for in the 2019 Financial Plan:
Swan Valley Settlement Services $4800.00
Carried:

12. BILL GADE
TYLER KUSHNIRYK
RESOLVED that Council for the Municipality of Swan Valley West do hereby approve, payment of 50% of the invoice received from Swan Valley RISE dated April 23rd, 2019 in the amount of $23,756.64.
BE IT FURTHER RESOLVED that the Council for the Municipality of Swan Valley West shall put no further funds forward if costs arise from over expenditures.
Carried:

13. MATT WILLS
DARRYL PIERREPONT
WHEREAS invoice #002 from Valley in the Mountain Tourism, dated April 9th, 2019, has been submitted to the municipality for payment, and;
WHEREAS the portion of said invoice applying to the Parkland Tourism Membership has previously been paid;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West do hereby approve payment of the portion of the invoice applying to Valley in the Mountains Tourism.
BE IT FURTHER RESOLVED that future participation must be pre-approved. Carried:

14. TYLER KUSHNIRYK
MATT WILLS
RESOLVED that the following Grant be approved for payment, and provided for in the 2019 Financial Plan:
Kenville Community Beautification in Care of Kenville Community Hall for $610.13.
Carried:

15. GLEN FOSTER
DARRYL PIERREPONT
RESOLVED that the Municipality of Swan Valley West does hereby agree to purchase 5000 cubic yards of gravel from Strilkiwski Contracting Ltd. as per quote received May 21, 2019.
Carried:

16. MATT WILLS
BILL GADE
WHEREAS the Municipality of Swan Valley West has received notice from Manitoba Municipal Relations with regard to review of the Conditional Use Threshold for Livestock Operations, and;
WHEREAS the municipality does not wish to amend the zoning by-law at this time;
THEREFORE BE IT RESOLVED that the Municipality of Swan Valley West shall leave the thresholds at 300 animal units as currently stated in our Zoning By-Law No. 2383-04.
Carried:

17. GLEN FOSTER
MATT WILLS
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of the following person at the Association for Community Living AGM & Luncheon to be held on June 11th, 2019;
Reeve, William Galloway
AND BE IT FURTHER RESOLVED that Reeve Galloway will present the yearly grant of $1000.00 at this time.
Carried:

18. BILL GADE
MATT WILLS
RESOLVED that the Council for the Municipality of Swan Valley West does hereby accept the 2018 Yearend Financial Statements for the North West Regional Library as presented.
Carried:

19. TYLER KUSHNIRYK
BILL GADE
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the ad congratulating the 2019 graduates and to be run in the Star & Times June 25th, 2019.
Carried:

20. TYLER KUSHNIRYK
DARRYL PIERREPONT
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
- T. Kushniryk – Transportation, Planning Meeting, Budget Overview.
- C. Blosha – LUD, Transportation, Budget Overview.
- M. Wills – Transportation, Budget Overview.
- D. Pierrepont – Transportation, Budget Overview.
- B. Gade – SV RISE, Hofford & Thomas Projects, LUD Meeting, Budget Process.
- G. Foster – Transportation, Budget Overview, Jason Tomski
- Reeve, Galloway – Budget Overview.
Carried:

21. GLEN FOSTER
MATT WILLS
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding employee matters and contracts.
Carried:

**Councillor Gade withdrew from in camera session before discussion of legal matters and returned immediately after that discussion.

22. TYLER KUSHNIRYK
BILL GADE
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:

23. GLEN FOSTER
BILL GADE
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding several matters.
Carried:

24. DARRYL PIERREPONT
TYLER KUSHNIRYK
RESOLVED that we do hereby agree to add the following Roads to the Municipal Works Policies – Dust Control – Policy No. MW – 4:
Road #166 W: South of Hwy #279 to Road #218 N
Road #218 N: East of Hwy #588 to Road #163 W
Road #163 W: South of Hwy #279 to Road #218.5 N (corner at NE 15-37-27)
AND BE IT FURTHER RESOLVED that the Municipality will pay 50% of the Dust Control Application for 500 feet for those Residents on those roads who wish to share in the cost.
Carried:

25. BILL GADE
MATT WILLS
WHEREAS Council has received quotes for the supply of a copier for the Swan River main office, and;
WHEREAS an offer has been received that is favourable to the municipality;
THEREFORE BE IT RESOLVED we hereby accept the quote for purchase from Xerox for the supply of a copier and free colour printer, as per attached quote.
Carried:

**Councillor Gade withdrew from meeting at 11:25 pm, upon declaring an interest in Agenda Item #13.1, Resolution #26.

26. TYLER KUSHNIRYK
DARRYL PIERREPONT
WHEREAS the Legal Counsel for Mr. Bill Gade has made formal offer of settlement in the Law Suit, File #55408.1, with the Municipality of Swan Valley West;
THEREFORE BE IT RESOLVED that the remaining members of Council for the Municipality of Swan Valley West do not wish to negotiate an offer;
Carried:

**Councillor Gade returned to meeting at 11:29 pm.

27. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that this meeting shall now adjourn at 11:30 pm
Carried: