Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 12th day of February, 2019 at 7:00 pm.
Present:
Reeve: William Galloway
Councillors: Carrie Blosha
Glen Foster
Bill Gade
Darryl Pierrepont
Tyler Kushniryk
Matt Wills
Admin Assistant: Cheryle Zbirun
Additions to the Agenda: Item 7.13 Approve Employee Leaves
Deletions to the Agenda: Item 7.2 Letter of Support
1. GLEN FOSTER
BILL GADE
RESOLVED that the Agenda for the Regular Meeting of Council held this 12th day of February, 2019 shall be adopted as amended.
Carried.
2. CARRIE BLOSHA
TYLER KUSHNIRYK
RESOLVED that minutes from the Regular Council Meeting held on January 22nd, 2019 and the Special meeting of Council held on January 25th, 2019 shall be approved as presented.
Carried.
3. BILL GADE
MATTHEW WILLS
WHEREAS the Municipality is aware that nuisance beaver continue to be a problem in the rural municipality of landowners, and;
WHEREAS the Municipality continues to hire Trappers to remove problem beaver;
THEREFORE BE IT RESOLVED that Council for the Municipality of Swan Valley West shall approve the application for cost share funding through the Provincial Farmland Beaver program to help off-set costs in continuing this practice.
Carried.
4. BILL GADE
MATTHEW WILLS
WHEREAS Council for the Municipality of Swan Valley West has received a request for comments or concerns from Crown Lands regarding Crown Land General permit no. 63088 for the assignment of Pt. LS 9 or NE 19-35-29 WPM, and;
WHEREAS Council has no concerns with the Assignment of Pt. LS 9 or NE 19-35-29 WPM on General permit no. 63088
THEREFORE BE IT RESOLVED that Council does hereby approve said request.
Carried.
5. CARRIE BLOSHA
DARRYL PIERREPONT
RESOLVED that the Swan River Fire Department Response Report for the month of January, 2019 shall be received by the Council for the Municipality of Swan Valley West.
Carried.
6. BILL GADE
GLEN FOSTER
WHEREAS Section 163 of The Municipal Act provides that “a council may adopt an interim operating budget to have effect only until the council adopts the operating budget for the fiscal year”;
THEREFORE BE IT RESOLVED that the Interim Operating Budget for the municipality, including all Rural, Urban and At Large Expenditures, shall be hereby adopted for the year 2019 as follows:
Government Services $300,000.00
Protective Services $100,000.00
Transportation Services $500,000.00
Environmental Services $100,000.00
Public Health Services $50,000.00
Environmental Development $50,000.00
Economic Development $50,000.00
Recreation & Cultural Services $200,000.00
Capital Asset Purchases (Fiscal Services $300,000.00
Utility $200,000.00
Carried.
7. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that By-Law No. 0076-19, being a by-law of the Municipality of Swan Valley West to regulate the proceedings and conduct of the municipal council and the committees thereof, shall be introduced and read a first time this 12th day of February, 2019.
Carried.
8. CARRIE BLOSHA
TYLER KUSHNIRYK
RESOLVED that By-Law No. 0076-19, being a by-law of the Municipality of Swan Valley West to regular the proceedings and conduct of the municipal council and the committees thereof, shall be read a second time this 12th day of February, 2019.
Carried.
9. TYLER KUSHNIRYK
CARRIE BLOSHA
RESOLVED that By-Law No. 0077-19, being a by-law of the Municipality of Swan Valley West establishing the positions of Designated Officers for the municipality, shall be introduced and read a first time this 12th day of February, 2019.
Carried.
10. DARRYL PIERREPONT
TYLER KUSHNIRYK
RESOLVED that By-Law No. 0077-19, being a by-law of the Municipality of Swan Valley West establishing the positions of Designated Officers for the municipality, shall be read a second time this 12th day of February, 2019.
Carried.
11. BILL GADE
MATTHEW WILLS
RESOLVED that the Weed Inspector, for the Municipality of Swan Valley West shall be authorized to attend the 2019 Municipal Weed Issues Meeting on Wednesday, March 13th, 2019 in Carberry, MB, and that all applicable expenses shall be paid as per municipality policy.
Carried.
12. MATTHEW WILLS
BILL GADE
WHEREAS the owners of PT N.E. ¼ SEC. 20-36-27 WPM have made application to subdivide this property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated February 6th, 2019 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried.
13. BILL GADE
MATTHEW WILLS
WHEREAS Subsection 369(1) of the Municipal Act provides as follows:
369(1) A municipality may cancel or adjourn an auction of a particular property at any time before it begins if
(b) the property owner enters into an agreement with the municipality for payment of the arrears and costs.
THEREFORE BE IT RESOLVED that, upon request, we do hereby authorize the Chief Administrative Officer to provide such an agreement in the prescribed form as attached hereto to property owners in a tax sale position and;
BE IT FURTHER RESOLVED that the Reeve and CAO shall be authorized to sign such an agreement on behalf of the municipality.
Carried.
14. BILL GADE
MATT WILLS
RESOLVED the Council for the Municipality of Swan Valley West does hereby agree to accept the recommendation of the HR committee and shall hire Kasey Chartrand for the position of Finance Officer.
Carried.
15. TYLER KUSHNIRYK
DARRYL PIERREPONT
RESOLVED that the signing authorities for the Municipality of Swan Valley West shall be amended, with all cheques, debt instruments, transfers or legal documents to be signed by:
The following:
-Finance Officer, Kasey Chartrand
Together with either one (1) of the following;
-The Reeve, William Galloway or the Deputy Reeve, Carrie Blosha
AND BE IT FURTHER RESOLVED that Deidre Bilyk shall be removed from having signing authority for the municipality.
Carried.
16. MATT WILLS
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #15048 to #15054 in the amount of $31,223.49
Payroll Cheques #2452 to #2465 in the amount of $16,789.45
Indemnity Cheques #2466 to #2475 in the amount of $10,324.85
For a Grand Total of $58,337.79
Carried.
17. BILL GADE
MATTHEW WILLS
RESOLVED that council for the Municipality of Swan Valley West do hereby approve payment of the invoice #3786 received January 29th, 2019, from SWANA Northern Lights Chapter for employee training.
Carried.
18. CARRIE BLOSHA
BILL GADE
RESOLVED that council for the Municipality of Swan Valley West do hereby approve payment of the invoice received January, 2019, from Parkland Tourism Association for the 2019 membership renewal.
Carried.
19. BILL GADE
GLEN FOSTER
RESOLVED that the following Animal Control Report shall be received by the Council for the Municipality of Swan Valley West:
Rural Animal Control Officer’s Report for the month of January 2019
Urban Animal Control Officer’s Report for the month of January 2019
AND BE IT FURTHER RESOLVED that payment for the above services shall be approved as submitted.
Carried.
20. DARRYL PIERREPONT
MATTHEW WILLS
WHEREAS the Council for the Municipality of Swan Valley West has been notified that the final payment of the 2018 levy owing to the Swan Lake Watershed Conservation District is now due;
THEREFORE BE IT RESOLVED we do hereby agree to make payment of the remaining $9,803.80 to the Conservation District.
Carried.
21. DARRYL PIERREPONT
BILL GADE
RESOLVED that a letter shall be issued to the Swan Meadows Condo Association in support of their grant application for funding towards the Sidewalk Rubber Paving, Tire Re-Cycling Project being undertaken at the Condo Complex.
Carried.
22. GLEN FOSTER
TYLER KUSCHNIRYK
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding Employee matters.
Carried.
23. MATTHEW WILLS
DARRYL PIERREPONT
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried.
24. GLEN FOSTER
BILL GADE
WHEREAS the Council has received written Employee Requests for Leave dated February 11th, 2019 and February 12th, 2019;
THEREFORE BE IT RESOLVED that the aforementioned requests shall be approved as received.
Carried.
25. TYLER KUSHNIRYK
CARRIE BLOSHA
WHEREAS Council approved the attendance of council members interested in attending the AMM Councillor Seminar and workshop Once Elected, What is Expected?;
AND WHEREAS Reeve William Galloway attended the February 11, 2019 workshop in Headingly, MB;
THEREFORE BE IT RESOLVED that registration and all applicable expenses shall be paid to the Reeve as per municipality policy.
Carried.
26. BILL GADE
MATTHEW WILLS
RESOLVED the Council for the Municipality of Swan Valley West does hereby agree to accept the recommendation of the HR committee and shall hire Donna Potts for the position of Full-time Office Clerk.
Carried.
27. DARRYL PIERREPONT
BILL GADE
RESOLVED that a letter shall be issued to the Swan Valley Settlement Services in support of their grant application for the Rural and Northern Immigration pilot program.
Carried.
28. BILL GADE
CARRIE BLOSHA
RESOLVED that a letter shall be issued to the Benito Skate Park committee in support of their grant application to the Co-op Community Spaces program.
Carried.
29. MATTHEW WILLS
BILL GADE
RESOLVED that, the second Regular Meeting of Council for the Municipality of Swan Valley West scheduled for February 26th, 2019 shall be cancelled.
Carried.
30. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that the Regular Council Meeting now adjourn at 10:57 p.m.
Carried.