Town of Swan River Minutes – December 18, 2018

The Council of the Town of Swan River met on Tuesday, December 18th, 2018 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding and Councillors Wintoniw, Delaurier, Whyte, Friesen, Moriaux, and Gray present.


1. Call meeting to order

2. Adoption of the Agenda

Resolution No: 2018.531
Moved By: Phylis Friesen
Seconded By: David Moriaux
Resolved that the agenda for the regular meeting of council dated December 18, 2018 be adopted as amended.
Carried Unanimously

3. Confirmation of the minutes

Resolution No: 2018.532
Moved By: David Moriaux
Seconded By: Phylis Friesen
Resolved That the minutes of the regular meeting of December 4th, 2018 be adopted as circulated.
Carried Unanimously

4. Reception of Delegations and Hearings

4.1 Jeremy Bergen Video services

4.2 Public Hearing Opening

Resolution No: 2018.533
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
Resolved that a Public Hearing for application 5-2018 be now called to order at _7:36__p.m.
Carried Unanimously

4.3 Public Hearing Closing

Resolution No: 2018.534
Moved By: Jason Delaurier
Seconded By: Duane Whyte
Resolved that the Public Hearing for Variation Application 5-2018 be adjourned at _7:49_p.m.
Carried Unanimously

5. Reception of Petitions

6. Communications

6.1 Ag Society Liability insurance coverage

7. Reports of Committees

7.1 Protective Services Report

Resolution No: 2018.535
Moved By: Jason Delaurier
Seconded By: Duane Whyte
Resolved the protective services report be recieved
Carried Unanimously

7.2 Other Reports

7.2.1 Handivan report for November

Resolution No: 2018.536
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that the Handivan report for November 2018 be received.
Carried Unanimously

7.2.2 Superintendent of Works Report

Resolution No: 2018.537
Moved By: David Gray
Seconded By: Duane Whyte
Resolved the Superintendent of Works report be recieved.
Carried Unanimously

7.2.3 Fire Chief report

Resolution No: 2018.538
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
Resolved That the Fire Chief report be received.
Carried Unanimously

7.2.4 Swan Valley employment project report

Resolution No: 2018.539
Moved By: Duane Whyte
Seconded By: Jason Delaurier
Resolved the Swan Valley Employment and Training Project Report be recieved.
Carried Unanimously

7.3 Management meeting minutes

Resolution No: 2018.540
Moved By: Duane Whyte
Seconded By: Jason Delaurier
RESOLVED that the Management Minutes be received.
Carried Unanimously

7.4 Council and CAO Reports

8. Unfinished Business

9. New Business

9.1 Variation Order Application No. 5/2018 decision

Resolution No: 2018.541
Moved By: Duane Whyte
Seconded By: Jason Delaurier
RESOLVED that Variation Order Application No. 5/2018 by Buddy Hlady to allow a shed 1′-7″ from property line instead of the 4′-0″ minimum zoning requirement be approved
Tabled

Tabled to Jan 15th, 2019 regular council Mtg

Resolution # 2018.542 was not moved to bring to table.

9.2 Arena retro-fit

Resolution No: 2018.542
Resolved the Manager of Recreation prepare a request for proposal (RFP) process for construction documents to ready for tender stage for the arena retro-fit project.

9.3 To adopt 2019 interim operating budget

Resolution No: 2018.543
Moved By: Duane Whyte
Seconded By: Jason Delaurier
WHEREAS Section 163 of The Municipal Act provides that “A Council may adopt an interim operating budget to have effect only until the Council adopts the operating budget for the fiscal year”;
NOW THEREFORE BE IT RESOLVED that the following interim operating budget be adopted for the year 2019:
General Operating Requirements:
General Government Services $375,000
Protective Services $750,000
Transportation Services $475,000
Environmental Health Services $500,000
Public Health & Welfare Services $95,000
Regional Planning & Development $20,000
Resource Conservation & Industrial Development $55,000
Recreation & Cultural Services $750,000
Fiscal Services $250,000
Water & Sewer Services $750,000
Carried

9.4 Appointment of Municipal Advisor

Resolution No: 2018.544
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
Resolved that the municipal advisor’s agreement be approved as per attached schedule A
Carried Unanimously

9.5 Non-union wage adjustment

Resolution No: 2018.545
Moved By: Phylis Friesen
Seconded By: David Moriaux
Resolved that the non-union employees wages be adjusted as per negotiated agreement
Carried Unanimously

9.6 Appointment of member to Prov Mun Justice Advisory Committee

Resolution No: 2018.546
Moved By: Duane Whyte
Seconded By: David Gray
Whereas the Association of Manitoba Municipalities has provided council with an opportunity to have a member of the Town of Swan River sit on the Manitoba Provincial Municipal Justice Advisory Committee;
And Whereas this appointment would be a great opportunity for the Town of Swan River to be represented on this Provincial committee and provide input from the community on policing and public* safety issues;
And Wheres the municipal appointee may participate in this committee by teleconference;
Therefore Be It Resolved That council appoint _Councillor Moriaux_to this council;
Carried Unanimously

9.7 Vet Clinic Agreement

Resolution No: 2018.547
Moved By: Duane Whyte
Seconded By: David Gray
Resolved the CAO sign the pending agreement between the Town of Swan River and the Swan Valley Veterinary Clinic in regard to the handling of stray animals.
Carried Unanimously

9.8 Fedration of Canadian Municipalities (FCM)- membership

Resolution No: 2018.548
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
Whereas FCM is a strong advocate for municipalities on a federal level, including gains like the federal gas tax fund and GST rebate, and
Whereas FCM provides municipalities with resources and programs such as grant availability, assistance with asset management plans, and rollout of canabis legislation, etc, therefore be it
RESOLVED the Town of Swan River join the Federation of Canadian Municipalities for 2019-2020.
Carried Unanimously

9.9 Garbage Truck RFQ

Resolution No: 2018.549
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
RESOLVED that the Superintendent of Works be authorized to prepare Request for Quotation (RFQ) documents for a replacement garbage truck.
Carried Unanimously

9.10 RM of Livingston, Sask Fire services agreement

Resolution No: 2018.550
Moved By: Duane Whyte
Seconded By: David Gray
Resolved that the Town of Swan River provide the RM of Livingstone, Sask with the required 6-month notice to cancel said fire services agreement.
Tabled

Tabled to Jan 2nd 2019 council meeting

10. By-Laws

10.1 Second reading to organizational by-law

Resolution No: 2018.551
Moved By: Duane Whyte
Seconded By: Jason Delaurier
Resolved that By-law No. 9-2018 (Organizational By-law) be read a second time.
Carried Unanimously

10.2 Second reading to procedure by-law

Resolution No: 2018.552
Moved By: David Gray
Seconded By: Duane Whyte
Resolved that By-law No. 10-2018 (procedure by-law) be read a second time.
Carried Unanimously

10.3 First reading to by-law 11-2018 indemnity by-law

Resolution No: 2018.553
Moved By: David Gray
Seconded By: Duane Whyte
Resolved that By-law No. 11-2018 (council indemnity) be read a first time.
Carried Unanimously

11. Other Resolutions

11.1 To approve accounts

Resolution No: 2018.554
Moved By: Jason Delaurier
Seconded By: Johnny Wintoniw

RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 23548 to No. 23646 for a total of $235,672.79.
3. Payroll Accounts from Cheque No. 4357 to No. 4362 for a total of $103,470.50.
Carried Unanimously

11.2 To transfer from Employee Benefits Reserve

Resolution No: 2018.555
Moved By: Jason Delaurier
Seconded By: David Moriaux
WHEREAS the Financial Plan for the Year 2018 included a withdrawal from the Employee Benefits Reserve in the amount of $44,318.00;
THEREFORE BE IT RESOLVED that the lesser of $44,318.00, or the total expense resulting from the increase in the estimated pre-retirement bonus entitlement liability from December 31, 2017 to December 31, 2018, be transferred from the Employee Benefits Reserve Fund to the General Operating Fund.
Carried Unanimously

11.3 To transfer from Federal Gas Tax Reserve

Resolution No: 2018.556
Moved By: David Moriaux
Seconded By: Phylis Friesen
WHEREAS the Capital Budget for the Year 2018 included $40,000.00 for Sidewalks to be Borne by Federal Gas Tax Reserve, and such sidewalks have been installed at a cost of $12,646.33;
THEREFORE BE IT RESOLVED that $12,646.33 be transferred from the Federal Gas Tax Reserve Fund to the General Operating Fund.
Carried Unanimously

11.4 To transfer from Water and Sewer Reserve

Resolution No: 2018.557
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
WHEREAS the Capital Budget for the Year 2018 included $352,000.00 for “Water plant distribution pump” to be Borne by Water and Sewer Reserve;
AND WHEREAS costs recorded to date for the project in the 2018 fiscal year total $246,208.48;
THEREFORE BE IT RESOLVED that the lesser of $352,000.00, or the final total cost of the project incurred in the 2018 fiscal year, be transferred from the Water and Sewer Reserve Fund to the General Operating Fund.
Carried Unanimously

11.5 To transfer to Water and Sewer Reserve

Resolution No: 2018.558
Moved By: Phylis Friesen
Seconded By: David Moriaux
WHEREAS the 2018 Financial Plan for the Utility Operating Fund included $498,030.00 Transfer to Utility Reserve;
BE IT HEREBY RESOLVED that the lesser of $498,030.00, or the Utility Operating Fund Net Operating Surplus for the 2018 fiscal year, be transferred from the Utility Operating Fund to the Water and Sewer Reserve Fund.
Carried Unanimously

11.6 To approve assessment alterations

Resolution No: 2018.559
Moved By: Phylis Friesen
Seconded By: David Moriaux
RESOLVED that the assessment alterations amendments, as listed by Manitoba Municipal Relations Assessment Services dated September 24th, 2018, be made to the 2018 Property Tax Roll under the authority of Sections 300(6) and 326 of the Manitoba Municipal Act.
Carried Unanimously

11.7 To adopt the October 2018 financial statements

Resolution No: 2018.560
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the Financial Statements for the Ten Months Ended October 31st, 2018 be adopted as received.
Carried Unanimously

11.8 Fire Prevention & Emergency Services By-Law first reading

Resolution No: 2018.561
Moved By: David Gray
Seconded By: Duane Whyte
Resolved By-Law 12.2018, a bylaw to repeal ByLaw 15.2016 and enact a by law to establish and operate an emergency fire fighting service, for fire prevention, for the related regulation of fire and other hazards, and for the adoption of the fire code be read a first time.
Carried Unanimously

12. Notice of Motion

13. In Camera

Resolution No: 2018.562
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public to discuss the following matters:
-Recreation legal matter
-Employee update for council(clerk)
- CAO update
- Personnel issue
Carried Unanimously

14. Adjournment

Resolution No: 2018.563
Moved By: Phylis Friesen
Seconded By: David Moriaux
RESOLVED that the regular meeting of December 18, 2018 be adjourned.
Carried Unanimously