Town of Swan River – November 20, 2018

The Council of the Town of Swan River met on Tuesday, November 20th, 2018 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding and Councillors Whyte, Delaurier, Gray, Moriaux, Friesen, and Wintoniw present.


1. Call to order

2. Adoption of Agenda

Resolution No: 2018.504
Moved By: David Gray
Seconded By: Duane Whyte
RESOLVED that the Agenda for the November 20th, 2018 regular meeting of Council be received.
Carried Unanimously

3. Adoption of Minutes

Resolution No: 2018.505
Moved By: David Gray
Seconded By: Duane Whyte
RESOLVED that the minutes of the November 6th, 2018 regular meeting of Council be adopted as received.
Carried Unanimously

4. Delegations and Hearings

5. Correspondence

5.1 Congratulations Letter from Minister Wharton

6. New Business

6.1 Parkland Public Works Association

Resolution No: 2018.506
Moved By: Phylis Friesen
Seconded By: David Moriaux
Resolved the Town of Swan River endorse the Parkland Public Works Association.
Carried Unanimously

7. Unfinished Business

8. Reports

8.1 Superintendent of Works Report

Resolution No: 2018.507
Moved By: Phylis Friesen
Seconded By: David Moriaux
RESOLVED that the Superintendent of Works report be received.
Carried Unanimously

8.2 Management Meeting Minutes

Resolution No: 2018.508
Moved By: Phylis Friesen
Seconded By: David Moriaux
Resolved the Management Committee Minutes be received.
Carried Unanimously

8.3 Council Member and CAO reports

9. By-Laws

9.1 Purchasing By-law- First Reading

Resolution No: 2018.509
Moved By: Phylis Friesen
Seconded By: David Moriaux
Resolved the Purchasing By-Law which enacts the Town to adhere to the Procurement of Goods and Services Policy be read a first time.
Carried Unanimously

9.2 Procedures By-Law- First Reading

Resolution No: 2018.510
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
Resolved the Procedures By-law being a by-law to regulate the proceedings, and the conduct of council and its committees thereof be read a first time.
Carried Unanimously

9.3 Organizational By-Law- First Reading

Resolution No: 2018.511
Moved By: Jason Delaurier
Seconded By: Duane Whyte
Resolved the Organizational By-Law which establishes a commanding structure for the municipality including the deputy head of council, as well as its committees and appointments be read a first time.
Carried Unanimously

10. Other resolutions

10.1 To approve accounts

Resolution No: 2018.512
Moved By: Jason Delaurier
Seconded By: Duane Whyte
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 23421 to No. 23494 for a total of $388,898.76.
2. Payroll Accounts from Cheque No. 4342 to No. 4348 for a total of $103,606.08.
Carried Unanimously

10.2 To change position from casual to part-time

Resolution No: 2018.513
Moved By: Jason Delaurier
Seconded By: Duane Whyte
Resolved that Nyle Williams’ position be changed from casual lifeguard to part-time lifeguard effective November 20, 2018.
Carried Unanimously

10.3 Motion to reconsider resolution 2018.430

Resolution No: 2018.514
Moved By: Jason Delaurier
Seconded By: Duane Whyte
WHEREAS on September 28th, 2018, Council passed Resolution 2018.430 to award the Well Control Building Contract to Ladel Construction Ltd. accepting an alternate bid in the amount of $931,250.00;
AND WHEREAS on November 6th, a member of Council gave written notice that Resolution 2018.430 would be reconsidered;
THEREFORE BE IT RESOLVED that Resolution 2018.430 be reversed resulting in the award to Ladel Construction Ltd. being revoked.
Jason Delaurier – No
Phylis Friesen – No
David Gray – No
Lance Jacobson – No
David Moriaux – No
Duane Whyte – No
Johnny Wintoniw – No
Defeated

Discussion held on the need to follow Town policy. Councillors Delaurier and Moriaux state that even though they voted against awarding the Project in the resolution 2018.430; due to the report provided by the CAO they are not in support of revoking the award. Councillor Wintoniw spoke on his strong disapproval of the original decision, though due to the repercussions stated in report from the CAO, he could not be in favor of revoking the award. Councillor Gray expressed his strong interest in updating and following procurement procedures through by-law; his main interests in terms of procuring services are: Proper Management of Contracts, that our written contracts protect us, and that legal council review large contracts in the future to ensure we are protected.

10.4 NW Regional Library Citizen Appointee

Resolution No: 2018.515
Moved By: Jason Delaurier
Seconded By: Duane Whyte
Resolved that Glen McKenzie be appointed to the board of the North West Regional Library as the citizen appointee of the Town of Swan River.
Carried Unanimously

11. Into Council Committee

Resolution No: 2108.516
Moved By: David Gray
Seconded By: Duane Whyte
Resolved council close this meeting to the public and go into committee to discuss the status of :
- negotiations with bargaining unit.
- Issue of hiring a CAO
- Employee harassment issue
- Conflict of interest issue
Carried Unanimously

12. Out of Council Committee

Resolution No: 2018.517
Moved By: David Gray
Seconded By: Duane Whyte
Resolved council come out of committee and reopen this meeting to the public.
Carried Unanimously

13. Adjournment

Resolution No: 2018.518
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that this regular Meeting of Council now adjourn.
Carried Unanimously