Swan Valley School Division Minutes – December 10, 2018

Swan Valley
School Division

Executive Summary of the
December 10, 2018

Submitted by:
Tim Mendel

1. The Board met with representatives from Artic Gateway (owners of Port of Churchill and the rail line), UCN, Employment Manitoba and Northern Sector Council. The purpose of the meeting was to showcase the facilities of the School Division and to discuss what future jobs might be needed in Northern Manitoba. The goal is to create a seamless transition from high school to post secondary to the world of work for our students. A very productive meeting.

2. The Board was informed that some of our Grade 8 and Grade 4 students will be participating in National Assessments. PCAP Pan-Canadian Assessment Program, Grade 8 (Math, Science, Reading), TIMSS – Trends in International Mathematics and Science Studies (Grade 4). Schools are randomly selected to participate in these assessments.

3. The staffing process for the 2019/20 school year is starting. School principals will be asked to provide their school enrollment projections for next year as well as their staffing allotments.

4. A budget survey will be circulated to all school administrators. Administrators will be asked to discuss the survey with staff and submit results to the Superintendent.

5. Staffing intent forms will be sent to staff early in the new year.

6. A new Administrative Procedure was shared with the Board. Alcohol and Drug Free Workplace. This procedure will be circulated to all staff for feedback.

7. Roy Seidler has met with a number of stakeholder groups as part of the hiring process for the new Superintendent. A number of participants appreciated the opportunity to share their ideas/thoughts.


Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on December 10, 2018 commencing at 7:30 p.m. (unapproved)
The following were present:
Chair: L. Evans
Vice-Chair: G. Wowchuk
Trustees: D. Burghart
K. Highmoor
K. Riehl
V. Rooks
W. Schaffer
Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch

R1 G. Wowchuk, D. Burghart:
THAT the Minutes of the regular meeting of November 26, 2018, be adopted.

R2 K. Highmoor, W. Schaffer:
THAT as per Item 5.1, a Notice of Motion from the November 26, 2018 Board Meeting to amend Procedural By-Law 3/81, to change the start of the regular Board Meetings from 7:30 p.m. to 7:00 p.m., as outlined, be approved.

R3 D. Burghart, W. Schaffer:
THAT the Staffing Report of the Superintendent/CEO, 8.2, as presented, be ratified.

R4 V. Rooks, K. Riehl:
THAT the Report of the Secretary-Treasurer, 9.2, on Capital Disbursement, be received and the payments outlined, be ratified.

R5 K. Riehl, D. Burghart:
THAT the Board move to In-Camera.

R6 W. Schaffer, D. Burghart:
THAT the Board move out of In-Camera.

R7 G. Wowchuk, V. Rooks:
THAT as per Item 19.7.1, the Board appoint Trustees Riehl and Schaffer to the Local Voices, Local Choices Ad Hoc Committee.

R8 K. Highmoor, W. Schaffer:
THAT we do now adjourn at 9:20 p.m.