Town of Swan River Minutes – July 3, 3018

The Council of the Town of Swan River met on Tuesday, July 3rd, 2018 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Whyte, Friesen, Moriaux, Delaurier and Sakal present.  Councillor Jacobson was absent with permission. 

1 Call to order

2 Adoption of Agenda

Resolution No: 2018.325
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the July 3rd, 2018 regular meeting of Council be received.
CARRIED

3 Adoption of Minutes

Resolution No: 2018.326
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the minutes of the June 19th, 2018 regular meeting of Council be adopted as received.
CARRIED

4 Delegations and Hearings

4.1 Delegation: RCMP – Sgt. Hensen and Cpl. Hannah
Sgt. Hensen and Cpl. Hannah introduced a new member, Cst. Klayton Kohalmi.   Klayton has been been stationed in Swan River for 4 months now.  Cpl. Hannah gave council an overview of the April, May and June Reports.  Sgt. Hensen spoke about the new reports that were also provided.  They asked that the public provide the RCMP with any information they may obtain about drugs and drug use in Swan River to assist the RCMP in dealing with this issue.  They also asked that the public provide information about loud mufflers; the license plate, make and model of the vehicle and number of times it is has been seen and heard. Community members who are willing to make a witness statement would be of great assistance.  The upcoming Cannabis legalization was also discussed.  The RCMP is still receiving information.  There will be training to be done and new policies in place. 

Resolution No: 2018.327
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the RCMP reports for April, May and June 2018 be received.
CARRIED

4.2 Delegation: Troy Turton
Mr. Turton spoke about By-Law No. 2/2018, the Local Improvement project in his area of town.  He asked some questions and advised that he had objected to this by-law to the Municipal Board. 

5 Correspondence

6 New Business

6.1 Environmental Health

6.2 Arena RFP

Resolution No: 2018.328
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that WSP be hired to complete the building condition assessment of the Swan River Centennial Arena in the amount of $20,400 plus applicable taxes.
Jason Delaurier – yes
Phylis Friesen – yes
Lance Jacobson – absent
Glen McKenzie – yes
David Moriaux – no
Jason Sakal – yes
Duane Whyte – yes
CARRIED

6.3 CN Rail Safety Week

Resolution No: 2018.329
Moved By: Jason Delaurier
Seconded By: David Moriaux
WHEREAS Public – Rail Safety Week is to be held across Canada and the United States from September 23 to 29, 2018;
​WHEREAS it is in the public’s interest to raise citizen’s awareness on reducing avoidable accidents, injuries and damage caused by collisions at level crossings or incidents involving trains and citizens;
​WHEREAS Operation Lifesaver is a public/private partnership whose aim is to work with the rail industry, governments, police services, the media and other agencies and the public to raise rail safety awareness;
​WHEREAS CN has requested Town Council adopt this resolution in support of its ongoing effort to save lives and prevent injuries in communities, including our municipality;
​THEREFORE BE IT RESOLVED that September 23 to 29, 2018 be declared national Public – Rail Safety Week in the Town of Swan River. 
CARRIED

7 Reports

7.1 Superintendent of Works Report

Resolution No: 2018.330
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Superintendent of Works report be received.
CARRIED

7.2 SR Fire Department June 2018 Report

Resolution No: 2018.331
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Swan River Fire Department report for June 2018 be received.
CARRIED

7.3 Management Meeting Minutes

7.4 Council Member and CAO reports

8 Other resolutions

8.1 To approve accounts

Resolution No: 2018.332
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 22639 to No. 22709 for a total of $113,032.93.
2. Payroll Accounts from Cheque No. 4243 to No. 4253 for a total of $116,835.76.
3. Payroll Accounts from Cheque No. 4254 to No. 4261 for a total of $111,050.51.
CARRIED

8.2 To transfer from Fire Truck Replacement Reserve

Resolution No: 2018.333
Moved By: Duane Whyte
Seconded By: Jason Sakal
WHEREAS the 2018 Capital Budget included $13,500.00 for Fire Fighter Protective Equipment to be Borne by the Fire Truck Replacement Reserve;
AND WHEREAS such equipment has been purchased by three invoices in the amounts of $11,937.32 less $528.20 GST, $1,469.00 less $65.00 GST and $1,469.00 less $65.00 GST, for a total cost of $14,217.12;
AND WHEREAS resolution 2018.310 transferred only $11,937.32 from the Fire Truck Replacement Reserve Fund to the General Operating Fund;
BE IT HEREBY RESOLVED that the remaining budgeted balance of $1,562.68 be transferred from the Fire Truck Replacement Reserve Fund to the General Operating Fund.
CARRIED

8.3 To transfer from utility reserve

Resolution No: 2018.334
Moved By: Duane Whyte
Seconded By: Jason Sakal
WHEREAS the 2018 Capital Budget included $150,000 for “Water supply emergency” to be borne by Water and Sewer Reserve;
AND WHEREAS the costs of the water supply emergency totaled $154,792;
BE IT HEREBY RESOLVED that $150,000 be transferred from the Water and Sewer Reserve Fund to the Utility Operating Fund.
CARRIED

8.4 to hire part-time life guard

Resolution No: 2018.335
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that Caitlin Stewart be hired as a part time lifeguard effective June 27, 2018.
CARRIED

8.5 Birchwood Cemetery Policy

Resolution No: 2018.336
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that the Birchwood Cemetery Policy be amended to require black headstones mounted on black bases to be installed with pins.
CARRIED

8.6 to approve assessment alterations

Resolution No: 2018.337
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that the assessment alterations amendments as listed by Manitoba Indigenous and Municipal Relations Assessment Services dated June 19th, 2018 be made to the 2018 Property Tax Roll under the authority of Sections 300(6) and 326 of the Manitoba Municipal Act.
CARRIED

8.7 To adopt the May 2018 Financial Statements

Resolution No: 2018.338
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that the Financial Statements for the five months ended May 31st, 2018 be adopted as received.
CARRIED

8.8 Work Crew Truck purchase

Resolution No: 2018.339
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that the Town purchase a 1/2 ton truck from Northland Ford in the amount of $22,500.
DEFEATED

8.9 to purchase work crew truck

Resolution No: 2018.340
Moved By: Jason Delaurier
Seconded By: Duane Whyte
RESOLVED that the Town purchase a 1/2 ton truck from Key Chev Olds in the amount of $27,777.77.
Jason Delaurier – no
Phylis Friesen – yes
Lance Jacobson – absent
Glen McKenzie – yes
David Moriaux – no
Jason Sakal – yes
Duane Whyte – yes
CARRIED

8.10 to declare the Northwest Roundup and Exhibition a significant event

Resolution No: 2018.341
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that the Town of Swan River Council declare the Northwest Roundup and Exhibition being held on July 26th, 27th, 28th and 29th, 2018 a “Significant Event” in the Town of Swan River. 
CARRIED

9 In Camera

Resolution No: 2018.342
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED

10 Out of Camera

Resolution No: 2018.343
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED

11 Adjournment

Resolution No: 2018.344
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED