Town of Swan River Minutes – June 19, 2018

The Council of the Town of Swan River met on Tuesday, June 19th, 2018 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Jacobson, Whyte, Friesen, Moriaux, Delaurier and Sakal present.  


1 Call to order

2 Adoption of Agenda

Resolution No: 2018.286
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Agenda for the June 19th, 2018 regular meeting of Council be received.
CARRIED

3 Adoption of Minutes

Resolution No: 2018.287
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the minutes of the June 5th, 2018 regular meeting of Council be adopted as received.
CARRIED

4 Delegations and Hearings

4.1 Delegation: Terry Gnida, Chief Financial Officer and PKHC Chartered Professional Accountants – to present draft Gas Tax and Public Sector Compensation schedules and Consolidated Financial Statements

4.2 Delegation: Brittany Filuk re: Proposed Bowsman Early Learning Centre daycare
Board members from the Bowsman Early Learning Centre presented the proposed plans to open a daycare in the Bowsman School.  This daycare will have 4 infant, 8 preschool and 15 school age spots. The group has received a grant from the province and is asking each municipality to help fund the balance.  They also plan do some fundraising and will ask local community foundations, local corporations and clubs and community members to make donations.

5 Correspondence

6 New Business

6.1 MIT- Main Street Snow removal agreement

Resolution No: 2018.288
Moved By: David Moriaux
Seconded By: Lance Jacobson
WHEREAS Manitoba has responsibility for maintenance of Provincial Roads within Swan River including snow plowing and snow removal;
AND WHEREAS the Town of Swan River is prepared to accept responsibility for snow removal on a portion of the Highway including:
- Main St. (South Junction PTH 10 to 9th Ave. N)
- Main St. (9th Ave. to 4th Ave.)
- Main St. (4th Ave to Centennial Dr.)
- 4th Ave N (Main St. to Veterans Way);
THEREFORE BE IT RESOLVED the Town enter into agreement with MIT for the maintenance on portions of the Highway as outlined in the agreement attached as Schedule A.
CARRIED

7 Reports

7.1 Superintendent of Works Report

Resolution No: 2018.289
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Superintendent of Works report be received.
CARRIED

7.2 Taylor School Radar Speed Sign Report for May 2018

Resolution No: 2018.290
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Taylor School Radar Speed sign report for May 2018 be received.
CARRIED

7.3 SVRSS Radar Speed Sign Report for May 2018

Resolution No: 2018.291
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the SVRSS Radar Speed Sign report for May 2018 be received. 
CARRIED

7.4 Building Inspector report

Resolution No: 2018.292
Moved By: Lance Jacobson
Seconded By: Duane Whyte
RESOLVED that the Building Inspector report be received.
CARRIED

7.5 Management Meeting Minutes

7.6 Council Member and CAO reports

8 By-Laws

8.1 By-Law No. 6/2018 – Unsightly Property – 2nd reading

Resolution No: 2018.293
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that By-Law No. 6/2018 being a By-Law of the Town of Swan River to maintain and to regulate nuisances, derelict, abandoned and unsightly property be read a second time.
CARRIED

8.2 By-Law No. 6/2018 – Unsightly Property – 3rd reading

Resolution No: 2018.294
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 6/2018 being a By-Law of the Town of Swan River to maintain and to regulate nuisances, derelict, abandoned and unsightly property be read a third time and be passed.
Jason Delaurier
Phylis Friesen
Lance Jacobson
Glen McKenzie
David Moriaux
Jason Sakal
Duane Whyte
CARRIED

8.3 By-Law No. 7/2018 Fire Prevention and Emergency Services – 2nd reading

Resolution No: 2018.295
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 7/2018 being a By-Law of the Town of Swan River establish and operate an emergency fire fighting service, for fire prevention, for the related regulation of fire and other hazards and for the adoption of the fire code be read a second time.
CARRIED

8.3.1 By-Law No. 7/2018 Fire Prevention and Emergency Services – 3rd reading

Resolution No: 2018.296
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 7/2018 being a By-Law of the Town of Swan River establish and operate an emergency fire fighting service, for fire prevention, for the related regulation of fire and other hazards and for the adoption of the fire code be read a third time and be passed.
Jason Delaurier
Phylis Friesen
Lance Jacobson
Glen McKenzie
David Moriaux
Jason Sakal
Duane Whyte
CARRIED

9 Other Resolutions

9.1 To approve accounts

Resolution No: 2018.297
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 22589 to No. 22638 for a total of $372,747.53.
2. Payroll Account from Cheque No. 4235 to No. 4242 for a total of $113,612.43.
CARRIED

9.2 To approve the 2017 Federal Gas Tax Annual Expenditure Report

Resolution No: 2018.298
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the draft Federal Gas Tax Funding Annual Expenditure Report and the Auditor’s Report thereon for the Year Ended December 31, 2017 be approved.
CARRIED

9.3 To approve the 2017 Public Sector Compensation Disclosure Schedule

Resolution No: 2018.299
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the draft Public Sector Compensation Disclosure Schedule and the Auditor’s Report thereon for the Year Ended December 31, 2017 be approved.
CARRIED

9.4 to adopt the amended Town of Swan River Emergency Plan

Resolution No: 2018.300
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the amended Town of Swan River Emergency Plan be adopted as received. 
CARRIED

9.5 to receive the SLWCD May 28, 2018 meeting minutes

Resolution No: 2018.301
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the Swan Lake Watershed Conservation District May 28, 2018 meeting minutes be received. 
CARRIED

9.6 to hire casual lifeguard

Resolution No: 2018.302
Moved By: Duane Whyte
Seconded By: Phylis Friesen
​RESOLVED that Pierrey LeBlanc be hired as a casual lifeguard effective June 13, 2018.
CARRIED

9.7 2018 Schedule of Fees

Resolution No: 2018.303
Moved By: Duane Whyte
Seconded By: Phylis Friesen
Resolved that the Town of Swan River 2018 Schedule of fees, rates and prices be approved.
CARRIED

9.8 To receive the Swan Valley Chamber of Commerce 2017 Financial Statements

Resolution No: 2018.304
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Swan Valley Chamber of Commerce Financial Statements for the year ended December 31st, 2017 be received.
CARRIED

9.9 To authorize payment of annual grant to Swan Valley Chamber of Commerce

Resolution No: 2018.305
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that Council authorize payment of the annual grant of $8,000.00 to the Swan Valley Chamber of Commerce which will be used towards the Chamber’s projects and operations.
CARRIED

9.10 To approve payment of the SLWCD levy for 2017-2018

Resolution No: 2018.306
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Swan Lake Watershed Conservation District municipal levy for the 2017-2018 fiscal year in the amount of $3,360.46 be approved for payment.
CARRIED

9.11 To approve payment of the SLWCD levy for 2018-2019

Resolution No: 2018.307
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Swan Lake Watershed Conservation District municipal levy for the 2018-2019 fiscal year in the amount of $13,441.82 be approved for payment.
CARRIED

9.12 To approve the Town’s 2017 consolidated financial statements

Resolution No: 2018.308
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the Town of Swan River’s draft Consolidated Financial Statements and the Auditor’s Report thereon for the Year Ended December 31, 2017 be approved.
CARRIED

9.13 To transfer from utility working capital surplus to utility operating fund

Resolution No: 2018.309
Moved By: Duane Whyte
Seconded By: Jason Sakal
WHEREAS The Public Utilities Board has issued Order No. 78/18 approving the 2016 Utility Actual Operating Deficit of $312,786 be recovered through a transfer from the Utility’s Accumulated Surplus;
BE IT HEREBY RESOLVED that $312,786 be transferred from the Utility Accumulated Surplus to the Utility Operating Fund and expended as Prior Year Deficit Recovery.
CARRIED

9.14 To transfer from Fire Truck Replacement Reserve

Resolution No: 2018.310
Moved By: Duane Whyte
Seconded By: Jason Sakal
WHEREAS the 2018 Capital Budget included $13,500.00 for Fire Fighter Protective Equipment to be Borne by the Fire Truck Replacement Reserve and such equipment has been purchased at a cost of $11,937.32;
BE IT HEREBY RESOLVED that $11,937.32 be transferred from the Fire Truck Replacement Reserve Fund to the General Operating Fund.
CARRIED

9.15 To transfer to reserves as budgeted in 2018 Financial Plan

Resolution No: 2018.311
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the following transfers budgeted in the 2018 Financial Plan be made from the General Operating Fund:
1. To General Reserve Fund $2,500.00
2. To Machinery (Equipment) Replacement Reserve Fund $150,000.00
CARRIED

9.16 to receive the Swan Valley Health Facilities Foundation Inc. April 9, 2018 meeting minutes

Resolution No: 2018.312
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Swan Valley Health Facilities Foundation Inc. April 9, 2018 meeting minutes be received.
CARRIED

9.17 to receive resignation letter

Resolution No: 2018.313
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the letter of resignation attached as Schedule “A” be received.
 CARRIED

9.18 to authorize attendance at the EMO Public Information Officer/Media Training

Resolution No: 2018.314
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that Glen McKenzie and Lance Jacobson be authorized to attend the EMO Public Information Officer/Media Training being held in Brandon, MB on June 27th and 28th, 2018.
CARRIED

9.19 To approve overdraft borrowing from Royal Bank

Resolution No: 2018.315
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that borrowing from the Royal Bank of Canada up to $500,000.00 be approved to allow for overdraft as may be required from time to time.
CARRIED

9.20 Provincial Electoral Boundaries

Resolution No: 2018.316
Moved By: Jason Delaurier
Seconded By: David Moriaux
Whereas the Manitoba Electoral Divisions Boundaries Commission has produced their 2018 interim report; 
And whereas changes proposed in this report include the Town of Swan River being part of a new electoral division with the City of Dauphin, which would be detrimental to residents of Swan River as issues of provincial concern facing a small Town can be very different than those faced by a City, and due to the nature of the population base in the proposed electoral division, the issues of the small Town may very well be overshadowed by those of the City of Dauphin;
And Whereas the Town of Swan River is a part of the Swan Valley, which is a geographic area that self identifies as one large community with common interests, goals, common identity, economic trading area, and school division which also includes the Municipality of Swan Valley West, Municipality of Minitonas-Bowsman, Town of Swan River and RM of Mountain.   Changes proposed in the report include having the northern boundary of this electoral division coincide with the northern boundary of the Municipality of Swan Valley West would cause the northern portion of the RM of Mountain to be located in a different electoral division.  These changes be would have the effect of cutting a significant portion of the Swan Valley off from having common representation, thereby degrading the cohesiveness of our communal identity;
Therefore be it resolved that the Town of Swan River strongly disapproves of the proposed electoral district boundary changes and believes that any proposed boundary change should leave the Swan Valley whole and intact in one electoral district;
Further be it resolved that the Town of Swan River send a delegation to the public hearing on the proposed boundaries being held in Dauphin on Sept. 13 2018.
CARRIED

10 In Camera

Resolution No: 2018.317
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED

11 Out of Camera

Resolution No: 2018.318
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED

12 Adjournment

Resolution No: 2018.319
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED