Swan Valley School Division Minutes – May 28, 2018


Swan Valley
School Division

Executive Summary of the
May 28, 2018
Regular Board Meeting

Submitted by:
Tim Mendel
Superintendent/CEO


1. Bev Polon and Lorri-Ann Munro made a presentation to the Board on the implementation of the Life Skills Program at the Grade 6 level this past year in all SVSD Schools. The Program was well received by teachers and students. The plan is to add Grade 7 next year. Bev also thanked the Board for the numerous other partnerships between Swan Valley Communities That Care and the Swan Valley School Division. Great presentation.

2. Swan Valley Communities That Care was given permission by the Board to conduct a Youth Survey. The one stipulation will be that the Board be allowed to review the survey before it is distributed to students.

3. The Board was provided an update on the renovations/consolidation of the two schools in Minitonas. Work is progressing with a number of rooms having been painted and remodelled.

4. The Board was informed about a number of new initiatives in the Literacy and Numeracy area for next year.

5. The Board was informed that teacher hiring for next year is nearly completed.

6. Reminder about the SVSD 50th Anniversary Celebration on Thursday, May 31:
- 5:00 to 6:30 pm Entertainment at SVRSS Gym
- 5:30 to 7:00 pm Safe Grad Fundraiser Barbecue (hamburger/drink/ice cream treat $5.00)
- 6:30 to 7:30 pm 50th Anniversary Program
- 7:00 pm 50th Anniversary Video (SVRSS Gym)
- 7:30 pm Grand Opening of Trades Building (at Trades Building)
Open House – SVRSS till 8:30 p.m.
_______________________________

Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on May 28, 2018 commencing at 7:30 p.m. (unapproved)
The following were present:
Chair: K. Riehl
Vice-Chair: L. Evans
Trustees: D. Burghart, S. Haluschak, K. Highmoor, V. Rooks, W. Schaffer (by phone), B. Stephen, G. Wowchuk
Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch

Resolutions:
R1 L. Evans, V. Rooks:
THAT the Minutes of the regular meeting of May 14, 2018, be adopted.
CARRIED

R2 V. Rooks, D. Burghart:
THAT the Staffing Report of the Superintendent/CEO, 8.2, as presented, be ratified.
CARRIED

R3 D. Burghart, V. Rooks:
THAT as per the Report of the Secretary-Treasurer, 9.3, general cheques numbering 52976 to 53191; B 487 to B 507; transfers (bank fees) and EFT’s, which includes general and payroll in the amount of $1,848,518.25, for the month of April, be approved for payment.
CARRIED

R4 S. Haluschak, G. Wowchuk:
THAT as per the Report of the Secretary-Treasurer, 9.4, a by-law to provide for the borrowing of up to $198,700.00, by issue of Promissory Note #LTPS0215, to meet the costs for the project authorized on Schedule “B” attached, be read a first time long and numbered 2/2018 and the seal of the School Division affixed thereto.
CARRIED

R5 K. Highmoor, G. Wowchuk:
THAT as per Item 9.5, a by-law of The Swan Valley School Division to arrange for banking business, for the fiscal year ending June 30, 2019, be introduced to the Board and read a first time, that the rules of procedure be waived and that it be taken as read a second and third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 3/2018 and the seal of the School Division affixed thereto.
CARRIED

R6 V. Rooks, S. Haluschak:
THAT as per Item 9.6, a by-law of The Trustees of the Swan Valley School Division to provide for the borrowing of up to $6,000,000.00, for the 2018/2019 fiscal year expenses, be read a first time, that the rules of procedure be waived and that it be taken as read a second and third time, be now passed, signed by the Chair and the Secretary-Treasurer and numbered 4/2018 and the seal of the School Division affixed thereto.
CARRIED

R7 S. Haluschak, D. Burghart:
THAT as per Item 9.7, a by-law of The Trustees of The Swan Valley School Division to appoint an Auditor and Senior Election Official for the fiscal year ending June 30, 2019 be introduced to the Board and read a first time, that the rules of procedure be waived and that it be taken as read a second and third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 5/2018 and the seal of the School Division affixed thereto.
CARRIED

R8 D. Burghart, V. Rooks:
THAT the Board move to In-Camera.
CARRIED

R9 B. Stephen, V. Rooks:
THAT the Board move out of In-Camera.
CARRIED

R10 S. Haluschak, D. Burghart:
THAT as per Item 19.4.2, the letter from Ric Mcalphine, CUPE Representative for Local 1947, be received and the appointment of Trustees Kathy Highmoor, Laurie Evans and William Schaffer as an Ad Hoc Committee, be approved.
CARRIED.

R11 B. Stephen, V. Rooks:
THAT we do now adjourn at 9:10 p.m.
CARRIED