Swan Valley School Division Minutes – May 14, 2018

Swan Valley
School Division

Executive Summary of the
May 14, 2018
Regular Board Meeting

Submitted by:
Tim Mendel

1. Chelsea Cook and Ashley Tibbett from Public Health provided a very informative presentation on the work in progress by the Harm Reduction Board. A key part of their presentation was an increase of needles/sharpies found in the communities and what is being done to safe guard the communities from harm as it relates to this issue.

2. The Board received a letter from a parent group that it wants to form a Travel Club. This ravel Club will not be affiliated with the School Division. The Travel Club will be treated like any other community club that interacts with the school system.

3. The Superintendent informed the Board that we currently have only three teaching positions left to fill. The plan is to have them filled by early next week. This staffing year has seen many challenges and changes.

4. The Board approved the student Experience Canada Exchange with Elgin, Ontario. Thanks to Teachers Shannon Fullerton and Kari Goethe for taking on this initiative.

5. The Maintenance Supervisor updated the Board on the Minitonas School renovations, the SVRSS project and the Division Five Year Capital Plan submitted to PSFB.

6. The Board was informed that two teachers will be trained in Reading Recovery next year. The training will take place in The Pas.

7. Two Schools, Ecole Swan River South and Taylor, will participate in piloting the new ELA Curriculum. A small team of teachers from each school will attend several training sessions throughout the year. The Division is working with Kelsey and Flin Flon School Divisions on this initiative.

8. UCN has received approval for a Level I Carpentry Course. It is now looking for a least ten students to ensure the training happens. If you have any interest or know anyone with an interest, they should contact the local UCN Campus.

9. Planning continues for the 50th Anniversary Celebration. A draft of the Special Edition produced by The Star and Times was shared. It looks great. A huge thanks to Danielle Gordon-Broome and Vivian Rooks for making this happen.

Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on May 14, 2018 commencing at 7:30 p.m. (unapproved)

The following were present:
Chair: K. Riehl
Vice-Chair: L. Evans
Trustees: D. Burghart, S. Haluschak, K. Highmoor, V. Rooks, W. Schaffer, G. Wowchuk
Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch
Absent: B. Stephen


R1 D. Burghart, V. Rooks:
THAT the Minutes of the regular meeting of April 23, 2018, be adopted.

R2 G. Wowchuk, W. Schaffer:
THAT the Staffing Report of the Superintendent/CEO, 8.2, as presented, be ratified.

R3 V. Rooks, W. Schaffer:
THAT as per Maintenance Item 12.2, low tenders were accepted for the following: Flooring at the Minitonas Middle School from Onofrechuk Enterprises, in the amount of $8,241.29; Cabinetry/Millwork at the Minitonas Middle School from Pleasant Valley Cabinets, in the amount of $30,184.77 and Grass Cutting from Lonnie Armistead, in the amount of $918.00, as per specifications outlined in the tender documents.

R4 K. Highmoor, G. Wowchuk:
THAT the Report of the Secretary-Treasurer, 9.3, Capital Disbursements, be received and the payments outlined, be ratified.

R5 L. Evans, W. Schaffer:
THAT as per the Report of the Secretary-Treasurer, 9.4, general cheques numbering 52788 to 52975; B 455 to B 486; transfers (bank fees) and EFT’s, which includes general and payroll in the amount of $1,799,791.97 for the month of March 2018, be approved for payment.

R6 D. Burghart, V. Rooks:
THAT as per Item 13.1, the Minutes of the Interprovincial Saskatchewan Manitoba Border Agreement Review Meeting of April 23, 2018, be received.

R7 G. Wowchuk, W. Schaffer:
THAT as per Item 14.3, the request from SVRSS Teachers, Shannon Fullerton and Kari Goethe, to participate in a student Experience Canada Exchange Program, as outlined, be approved.

R8 L. Evans, W. Schaffer:
THAT as per Item 14.5, the letter from the Public Schools Finance Board re: Bowsman School Child Care Renovations, authorizing the Division to hire a consultant and confirming a maximum of 60% funding of approved costs with its contribution capped at $263,533, be received.

R9 W. Schaffer, G. Wowchuk:
THAT the Board move to In-Camera.

R10 K. Highmoor, D. Burghart:
THAT the Board move out of In-Camera.

R11 K. Highmoor, S. Haluschak:
THAT the Finance Report of the Secretary-Treasurer, 19.1, be received.

R12 V. Rooks, D. Burghart:
THAT we do now adjourn at 11:14 p.m.