Town of Swan River Minutes – April 3, 2018

The Council of the Town of Swan River met on Tuesday, April 3rd, 2018 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Jacobson, Whyte, Friesen, Moriaux, Delaurier and Sakal present.  


1 Call to order

2 Adoption of Agenda

Resolution No: 2018.149
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the April 3rd, 2018 regular meeting of Council be received.
CARRIED

3 Adoption of Minutes

Resolution No: 2018.150
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the minutes of the March 20th, 2018 regular meeting of Council be adopted as received.
CARRIED

4 Delegations and Hearings

4.1 Public Hearing for Variation Order Application No. 1/2018
There were no persons present to make representation for or against Variation Order Application No. 1/2018.

Resolution No: 2018.151
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Variation Order Application No. 1/2018 to vary the minimum setback distance from 25′ to 1’2″ to allow construction of an outside deck on the south side for Condos #9 – #12 on the property located at Parcel A Plan 62103 be approved;
FURTHER BE IT RESOLVED that this approval is subject to the approval of all other required permits. 
CARRIED

5 Correspondence

5.1 Crosswalk Inquiry- 10th Ave N & Main St.

6 New Business

6.1 Crow Hunting Agreement

Resolution No: 2018.152
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Council for the Town of Swan River authorize Blaine Healey to hunt crows within the Town boundaries as a deterrent to the West Nile Virus and to be reimbursed as per Schedule “A” attached hereto.
CARRIED

6.2 High School Rodeo request

Resolution No: 2018.153
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Town provide picnic tables, tables and chairs, the large tent and an extra dumpster to the Swan Valley High School Rodeo Committee for their rodeos being held at the Swan Valley Ag Society fair grounds on May 12th & 13th, 2018 and June 8th, 9th & 10th, 2018.
CARRIED

6.3 Emergency Measures Coordinator Agreement

Resolution No: 2018.154
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Chief Administrative Officer be authorized to sign the agreement for Emergency Coordinator Services with Ken Kirkpatrick as per Schedule “A” attached.
CARRIED

6.4 Minitonas 4-H Beef Club request

Resolution No: 2018.155
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the Town provide the use of picnic tables to the Minitonas 4-H Beef Club for the Swan Valley 4-H Beef Show and Sale held at the Swan Valley Ag Society fair grounds on May 26th, 2018.
CARRIED

7 Reports

7.1 Superintendent of Works Report

Resolution No: 2018.156
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the Superintendent of Works report be received.
CARRIED

7.2 Fire Department Report for March 2018

Resolution No: 2018.157
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the Fire Department report for March 2018 be received.
CARRIED

7.3 Management Meeting Minutes

7.4 Council Member and CAO reports

8 By-Laws

8.1 By-Law No. 4/2018 Election Expenses and Contributions – 2nd reading

Resolution No: 2018.158
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that By-Law No. 4/2018 being a by-law of the Town of Swan River prescribing election expenses and contributions be read a second time. 
CARRIED

8.2 By-Law No. 4/2018 Election Expenses and Contributions – 3rd reading

Resolution No: 2018.159
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that By-Law No. 4/2018 being a by-law of the Town of Swan River prescribing election expenses and contributions be read a third time and be passed.  
Jason Delaurier – yes
Phylis Friesen – yes
Lance Jacobson – yes
Glen McKenzie – yes
David Moriaux – yes
Jason Sakal – yes
Duane Whyte – yes
CARRIED

9 Other resolutions

9.1 To approve accounts

Resolution No: 2018.160
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 22195 to No. 22241 for a total of $102,342.00. 
2. Payroll Account from Cheque No. 4189 to No. 4195 for a total of $99,024.54.                    
CARRIED

9.2 To receive the Swan Valley Settlement and Immigrant Services Inc. 2017 financial statements

Resolution No: 2018.161
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Swan Valley Settlement and Immigrant Services Inc. financial statements for the year ended December 31st, 2017 be received.
CARRIED

9.3 to add utility bills to property taxes

Resolution No: 2018.162
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the following utility bills be added to the property tax roll:
Account ——– Amount — Address ———— Roll #
30380490.03 -  $102.85 - 201 5th Ave S - 0037200.000
32480050.00 -  $137.73 - 431 9th Ave - 0232700.000         
31860001.06 -  $ 72.69 – 111 8th Ave N - 0058100.000
12020050.01 -  $ 37.16 – 105 Main St W - 0132000.000
10840100.11 -  $212.77 – 113 Drew Ave - 0250400.000                 
10490000.22 -  $210.54 – 312 Centennial Dr N - 0249000.000
25270163.05 -  $18.74 – 109 12th Ave S - 0126800.000
11840030.07 -  $37.57 – 205 1St Ave S - 0084300.000
34530010.02 -  $ 5.17 – 444 Kelsey Dr – 0154400.000
20970010.05 -  $20.49 – 210 8th Ave S - 0245700.000
CARRIED

9.4 to hire casual Customer Service Representatives

Resolution No: 2018.163
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that Chandra Chambers and Brandy Davidson be hired as casual Customer Service Representatives effective April 3, 2018.
CARRIED

9.5 to authorize payment of indemnities for negotiating committee

Resolution No: 2018.164
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that Councillors Delaurier, Jacobson, Moriaux and Whyte receive their full daily per diem rate and dinner meal allowance for April 4th & 5th, 2018 while representing the Town during negotiations with CUPE Local 851.
CARRIED

9.6 to authorize sale of turn out gear

Resolution No: 2018.165
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED  that the Town approve the sale of one set of Innotex 5000 series turn out gear to the Municipality of Minitonas-Bowsman for sum of $1700.00. 
FURTHER BE IT RESOLVED that all items are sold as is with no implied warranty and that the purchaser is required to ensure items pass testing prior to use. 
CARRIED

9.7 to receive the building permit applications

Resolution No: 2018.166
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the following Building Permit Applications be received:
5/18 – 1541B Main St – Basement Renovation
6/18 – 604 River Park Dr – Renovations
CARRIED

10 In Camera

Resolution No: 2018.167
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED

11 Out of Camera

Resolution No: 2018.168
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED

12 Adjournment

Resolution No: 2018.169
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED