Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba, this 23rd day of January, 2018 at 7:02 p.m.
Absent: With prior written notice:
Reeve William Galloway
Councillor Irwin Steen
Present: Deputy Reeve Brian Burick
Councillors: Carrie Blosha, Glen Foster, David Minish, Terry Neely
Interim-Acting CAO: Betty Nemetchek
Additions to the Agenda:
4.8 MNP – Approval of 2016 Financial Statements
6.5 D.R. Hill Radio Sales
TERRY NEELY
CARRIE BLOSHA
WHEREAS two items have been requested to be added to the Meeting Agenda for January 23rd, 2018 and such a request must be approved unanimously by the members of Council present at the meeting;
THEREFORE BE IT RESOLVED that Item No. 4.8 “MNP LLP : Approval of 2016 Financial Statements” and Item No. 6.5 “D.R. Hill Radio Sales” shall be added to this January 23rd Agenda.
Carried:
CARRIE BLOSHA
DAVID MINISH
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on January 9th, 2018 shall be adopted as circulated.
Carried:
DAVID MINISH
GLEN FOSTER
RESOLVED that Patricia Ellingson be appointed Senior Election Official for the Municipality of Swan Valley West.
Carried:
DAVID MINISH
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of the Senior Election Official at the 2018 Election Training Seminar in Dauphin on March 20th;
AND BE IT FURTHER RESOLVED that all applicable expenses shall be paid in accordance with current Municipal policies and by-laws.
Carried:
CARRIE BLOSHA
GLEN FOSTER
WHEREAS the Council for the Municipality of Swan Valley West wishes to offer residents and ratepayers the opportunity to make payments to the Municipality directly from an account at their financial institution;
THEREFORE BE IT RESOLVED that we do hereby agree to enter into an agreement with RBC Royal Bank for set-up in their electronic bill payment system, and
BE IT FURTHER RESOLVED that the Interim-Acting CAO and the Reeve shall be authorized to sign all related documents on behalf of the Municipality.
Carried:
CARRIE BLOSHA
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of Reeve Wm. Galloway at the “Managing Your Primary Leadership Asset” Workshop in Portage la Prairie on February 16th;
AND BE IT FURTHER RESOLVED that all applicable expenses shall be paid in accordance with current Municipal policies and by-laws.
Carried:
GLEN FOSTER
CARRIE BLOSHA
WHEREAS the Municipality of Swan Valley West is inviting Tenders for Gravel Crushing and Gravel Hauling for the year 2018, Tenders to be received until February 26th;
THEREFORE BE IT RESOLVED that ads be placed in the Star & Times on January 30th & February 6th, 2018.
Carried:
TERRY NEELY
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the request received from the Benito LUD Committee for the renewal of a Business Directory Ad from Swan Valley Biz;
AND FURTHER BE IT RESOLVED that the renewal and annual fee be included in the Benito LUD 2018 Service Plan.
Carried:
GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the request received from the Benito LUD Committee for the repair of the 1999 Elgin Sweeper;
AND FURTHER BE IT RESOLVED that the repair and associated costs be included in the Benito LUD 2018 Service Plan.
Carried:
CARRIE BLOSHA
GLEN FOSTER
RESOLVED that the Holdback of $8,000.00 be approved for payment to Minty’s Moving Ltd. for repairs on 2014 Flood Site #65.
Carried:
CARRIE BLOSHA
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Consolidated Financial Statements for the year ended December 31, 2016, as presented by MNP LLP.
Carried:
GLEN FOSTER
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
Payroll Ck. #1836 to Ck. #1841 (Dec.) in the amount of $ 8,295.13
Payroll Ck. #1842 to Ck. #1866 (Jan.) in the amount of $16,017.23
For a Grand Total of $24,312.36
Carried:
GLEN FOSTER
TERRY NEELY
WHEREAS Section 6.0 of Procedures By-Law No. 0066-17 states that “any member of council participating in a meeting of council by means of a communication facility shall do so only with prior approval of council and on terms and conditions set by council;”
THEREFORE BE IT RESOLVED that Council approves of Councillor Irwin Steen participating at this Council Meeting by phone.
Carried:
TERRY NEELY
GLEN FOSTER
RESOLVED that pursuant to Section 152(3) of The Municipal Act, the Council as a whole shall go in-camera and close the meeting to the public to discuss employee related matters.
Carried:
CARRIE BLOSHA
GLEN FOSTER
RESOLVED that pursuant to Section 152(4) of The Municipal Act, this meeting shall be re-opened to the public to proceed with the regular business of Council.
Carried:
GLEN FOSTER
CARRIE BLOSHA
RESOLVED that this Council meeting shall now adjourn at 9:12 p.m.
Carried: