Minitonas-Bowsman Minutes – November 21, 2017

Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 21st day of November, 2017 A.D. at 7:00 p.m.



Present:
Reeve – C. Eisner
Councillors: G. Bartel, J. Caruk, C. Densen, L. Hutman, L. Mychalchuk & S. Walmsley
C.A.O. – K. Chartrand

Delegations:
7:00 pm – Minitonas Curling Club

Additions to Agenda:
3.4 Payroll Bank Transfers
4.12 Snowplowing
4.13 Hall Rental Clarification
4.14 Nuisance Grounds

1. L. Mychalchuk – L. Hutman
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. J. Caruk – G. Bartel
RESOLVED THAT the minutes of the Regular Meeting of Council held on November 7th, 2017 and the minutes of the Special Meeting of Council held on November 16th, 2017 shall be adopted as circulated.
Carried.

3. C. Densen – S. Walmsley
RESOLVED THAT the Financial Statement and Bank Reconciliation for the month ending October 31st, 2017 shall be approved as presented.
Carried.

4. L. Mychalchuk – J. Caruk
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff overtime reports as submitted,
BE IT FURTHER RESOLVED THAT the aforementioned overtime shall be banked for future use or paid out with the next regular payroll as indicated on the employee’s report.
Carried.

5. J. Caruk – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

6. S. Walmsley – L. Mychalchuk
WHEREAS a notice of motion was received from Councillor Walmsley on November 16th, 2017 at a Special Meeting of Council, that he would move a motion to rescind Resolution # 8 from the October 17th, 2017 Regular Meeting of Council; and
WHEREAS all members of Council, who were present at the October 17th, 2017 Regular Meeting of Council are in attendance and deem it necessary to rescind Resolution # 8 regarding the Road Maintenance Agreement with the Province of Manitoba.
THEREFORE BE IT RESOLVED THAT resolution # 8 be rescinded.
Carried.

7. G. Bartel – L. Mychalchuk
RESOLVED THAT we do hereby submit payment to I.C.E Marketing and Consulting Ltd. on behalf of the Minitonas & District Arena for the insurance portion of the flooring in the lobby of the arena.
BE IT FURTHER RESOLVED THAT once payment has been made, a copy of the invoice will be forwarded to the James Dube Spraggs Adjusters Ltd. for reimbursement to the Municipality.
Carried.

8. J. Caruk – C. Densen
RESOLVED THAT the members of the Municipality of Minitonas-Bowsman Council do hereby agree to go ‘In Camera’ as a Committee of the Whole in accordance with subsection 152 (3)(b)(ii) of The Municipal Act.
Carried.

9. L. Mychalchuk – S. Walmsley
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152(4) of the Municipal Act.
Carried.

10. L. Mychalchuk – L. Hutman
RESOLVED THAT we do hereby agree to a Christmas Greeting on Valleybiz of cost of $100.00.
Carried.

11. S. Walmsley – J. Caruk
RESOLVED THAT the Minitonas Office will be closed on December 8th, 2017.
Carried.

12. L. Mychalchuk – S. Walmsley
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Carried.

13. G. Bartel – C. Densen
WHEREAS the Municipality received a letter in regards to the Restoration of Survey Outline Monuments of part of Township 37, Ranges 25 and 26 WPM; and
WHEREAS the cost of the restoration of monuments is shared on a 50/50 cost basis with The Property Registry and the Municipality.
THEREFORE IT BE RESOLVED THAT the Municipality does hereby approve the restoration and shall authorize the CAO to sign the approval on behalf of the Municipality.
Carried.

14. L. Mychalchuk – L. Hutman
RESOLVED THAT we do hereby agree to pay for the removal of beavers as per the attached;
Carried.

15. L. Mychalchuk – S. Walmsley
RESOLVED THAT we do now adjourn at 12:00 a.m. to meet again on December 5th, 2017 at 7:00 p.m. for the next regular meeting of council.
Carried.