Swan Valley West Minutes – September 12, 2017

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 12th day of September, 2017 at 7:04 p.m.


Present:
Reeve: William Galloway

Councillors:
Carrie Blosha
Brian Burick
Glen Foster
David Minish
Irwin Steen

Administrative Assistant: Cheryle Zbirun
Absent with Prior Written Notice: Terry Neely

Delegations:
7:15 – Ron Lewicki re: Lot 2, Plan 1112
7:30 – SVRISE – Heather Nelson

Additions to the Agenda:
5.2.3 SW 7-37-28W – Municipal (resolution)
5.13 Authorize attendance FIPPA Training Session (resolution)
5.14 TrailCam Quotes – Approve purchase (resolution)
7.12 Drainage Applications (resolution if required)
9.3 2018 Canadian Mixed Curling Championship – Sponsorship Opportunity

Deletions from the Agenda:
5.5 First Reading Firefighting By-Law #0038-17 (resolution)
5.6 Road #163 Second & Third Reading of By-Law (resolution)

1. BRIAN BURICK
IRWIN STEEN
RESOLVED that verbal and written notice has been received from Councillor Terry Neely regarding the Regular Meeting of Council held on this 12th day of September 2017, and the same shall be accepted by the members of Council for the Municipality of Swan Valley West.
Carried:

2. GLEN FOSTER
DAVID MINISH
RESOLVED that the Agenda for the Regular Meeting of Council held this 12th day of September 2017 shall be adopted as amended.
Carried:

3. DAVID MINISH
GLEN FOSTER
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on August 22, 2017 and the Special Meetings held on August 11th, 15th, 21st and 25, 2017 shall be adopted as circulated.
Carried:

4. BRIAN BURICK
IRWIN STEEN
RESOLVED that the Urban PW Report for the month of August 2017 shall be received by the Council for the Municipality of Swan Valley West as submitted by the Urban Public Works – Assistant Foreman.
Carried:

5. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that a Public Hearing shall be held on September 26, 2017 at 8:00 pm for the purpose of receiving presentations from those who may be interested as related to a Variance on the property known as Lots #7/8 Plan 1759 Pt. of SW 17-34-29WPM specifically to vary the minimum side yard setback distance required for an accessory building in an RG Zone as per Table 6-2 of Zoning By-Law #10/04 from Twenty (20) feet to Ten (10) feet, and;
BE IT FURTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Planning Act.
Carried:

6. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to provide Municipal Landowner Approval for the Applications to Construct Water Control Works on the following properties where said works cause surface water to enter into the municipal ditches, as indicated on the maps submitted with said applications to the Province of Manitoba;
SW 24-35-28 WPM
AND BE IT FURTHER RESOLVED that any tile drainage works shall confirm with the terms and conditions outlined in the Municipality of Swan Valley West – Tile Drainage Policy; and
BE IT FURTHER RESOLVED that either the Reeve or the CAO shall be authorized to sign the Landowner Approval Sections of the Provincial Applications to Construct Water Control Works and the Municipal Landowner Agreement & Liability Release Form on behalf of the Municipality.
Carried:

7. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to provide Municipal Landowner Approval for the Applications to Construct Water Control Works on the following properties where said works cause surface water to enter into the municipal ditches, as indicated on the maps submitted with said applications to the Province of Manitoba;
NW 33-34-28WPM
AND BE IT FURTHER RESOLVED that any tile drainage works shall conform with the terms and conditions outlined in the Municipality of Swan Valley West – Tile Drainage Policy, and
BE IT FURTHER RESOLVED that either the Reeve or the CAO shall be authorized to sign the Landowner Approval Sections of the Provincial Applications to Construct Water Control Works and the Municipal Landowner Agreement & Liability Release Form on behalf of the Municipality.
Carried:

8. GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the applications for Licenses to Construct Drainage Works for municipal cleanouts as follows:
SW 7-37-28W
BE IT FURTHER RESOLVED that the Reeve and Finance Officer shall be authorized to sign the Landowner Approval Sections of the Provincial Applications on behalf of the Municipality.
Carried:

9. BRIAN BURICK
IRWIN STEEN
WHEREAS it is a requirement for Fire Departments to have proper signage to display at emergency/accident scenes to ensure the safety of the public as well as emergency workers and firefighters; and
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to purchase the emergency signage as per attached quote from Airmaster Sales Ltd.
Carried:

10. DAVID MINISH
GLEN FOSTER
RESOLVED that the Benito Fire Department Response Report for the month of August, 2017 shall be received by the Council for the Municipality of Swan Valley West.
Carried:

11. BRIAN BURICK
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby accept the recommendation submitted by the Fire Chief of the Benito Fire Department with regard to a fire call payment.
Carried:

12. GLEN FOSTER
DAVID MINISH
RESOLVED that Resolution No. 12, Item No. 5.7, from the Agenda for the Regular Meeting of Council held this 12th day of September 2017 shall be tabled to a later date to allow Council time for further investigation and consideration in order to make an informed and responsible decision.
Carried:

13. IRWIN STEEN
CARRIE BLOSHA
WHEREAS price quotes have been secured by the Rural Public Works Foreman for tires for the public works truck Unit 38; and
THEREFORE BE IT RESOLVED that Council does hereby approve the purchase of said tires from OK Tire.
Carried:

14. DAVID MINISH
IRWIN STEEN
WHEREAS Council has received a request for a letter of support to accompany a grant application by Swan Valley RISE; and
THEREFORE BE IT RESOLVED that Council for the Municipality of Swan Valley West do hereby agree to provide a letter of support for said grant.
Carried:

15. BRIAN BURICK
DAVID MINISH
RESOLVED that Resolution No. 15, Item No. 5.9, from the Agenda for the Regular Meeting of Council held this 12th day of September 2017 shall be tabled to a later date to allow Council time for further investigation and consideration in order to make an informed and responsible decision.
Carried:

16. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that Resolution No. 16, Item No. 5.10, from the Agenda for the Regular Meeting of Council held this 12th day of September 2017 shall be tabled to a later date to allow Council time for further investigation and consideration in order to make an informed and responsible decision.
Carried:

17. IRWIN STEEN
GLEN FOSTER
RESOLVED that the Swan River Fire Department Response Report for the month of August 2017 shall be received by the Council of the Municipality of Swan Valley West.
Carried:

18. DAVID MINISH
GLEN FOSTER
WHEREAS the Municipality of Swan Valley West has contracted the services of MNPLLP for Audit services for the 2016 fiscal year; and
WHEREAS the contract for said services has been presented to the Municipality for signing; and
THEREFORE BE IT RESOLVED that the Reeve, William Galloway, shall be authorized to sign said agreement on behalf of the Municipality.
Carried:

19. BRIAN BURICK
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of the Finance Officer, Angela Mullin, at the FIPPA Training Session to be held in Winnipeg MB on October 4, 2017; and
BE IT FURTHER RESOLVED that all applicable expenses shall be paid in accordance with current municipal policies and by-laws.
Carried:

20. IRWIN STEEN
CARRIE BLOSHA
WHEREAS the Benito LUD Committee has included funding for the purpose of grants to charitable organizations in their 2017 Budget; and
WHEREAS the Thunderhill Courts Tenant Association has requested support from the Municipality for the purchase of patio furniture for outdoor use of the residents; and
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West do hereby agree to approve the request of the LUD Committee for release of funds from the 2017 LUD Budget, in the amount of $200.00, to the Thunderhill Tenant Association for the purchase of said furniture.
Carried:

21. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation for the period ending August 31, 2017 and the Financial Statement for the period ending August 31, 2017 as presented.
Carried:

22. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #13696 to #13742 in the amount of $102,938.84
Payroll Cheques #1607 to #1627 in the amount of $ 26,650.81
Council Indemnity Cheques #1628 to #1637 in the amount of $ 9,652.85
Grand Total $139,241.85
Carried:

23. IRWIN STEEN
GLEN FOSTER
RESOLVED that in accordance with Sections 300 and 326 of The Municipal Act, the changes to the 2017 Assessment Roll for the Municipality of Swan Valley West shall be accepted by the Council and applied to that portion of the 2017 taxes as described on the reports received from the Province of Manitoba – Assessment Services, Swan River Office dated August 21, 2017, copies of which are attached hereto.
Carried.

24. BRIAN BURICK
IRWIN STEEN
RESOLVED that the Urban Animal Control Report shall be received by the Council for the Municipality of Swan Valley West for the month of August 2017; and
BE IT FURTHER RESOLVED that payment of the above services shall be approved as submitted.
Carried:

25. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the Rural Animal Control Report shall be received by the Council for the Municipality of Swan Valley West for the month of August 2017; and
BE IT FURTHER RESOLVED that payment for the above services shall be approved as submitted.
Carried:

26. GLEN FOSTER
IRWIN STEEN
WHEREAS the Council for the Municipality of Swan Valley West has received a written request dated September 12, 2017 for payout of a portion of the overtime accrued to date and agrees that said time is surplus to the amount of time that could reasonably be taken by the end of the 2017 calendar year; and
THEREFORE BE IT RESOLVED that the aforementioned request shall be approved as received.
Carried:

27. BRIAN BURICK
DAVID MINISH
RESOLVED that the Report submitted with reference to the Landfill event of August 16, 2017 be received by the Council for the Municipality of Swan Valley West.
Carried:

28. DAVID MINISH
GLEN FOSTER
WHEREAS the Council for the Municipality of Swan Valley West acknowledges the importance of volunteer efforts and contributions to the overall wellbeing of our community and its residents; and
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to erect a sign at 22ON at Hwy #10 in honour of Mr. Ken Sutherland’s contributions to our community.
Carried:

29. IRWIN STEEN
BRIAN BURICK
RESOLVED that Resolution No. 29, Item No. 7.11, from the Agenda for the Regular Meeting of Council held this 12th day of September 2017 shall be tabled to a later date to allow Council time for further investigation and consideration in order to make an informed and responsible decision.
Carried:

30. DAVID MINISH
CARRIE BLOSHA
RESOLVED that Resolution No. 30, Item No. 8.2, from the Agenda for the Regular Meeting of Council held this 12th day of September 2017 shall be tabled to allow Council time for further investigation and consideration in order to make an informed and responsible decision.
Carried:

31. GLEN FOSTER
DAVID MINISH
RESOLVED that a card of sympathy be sent to the family of Mr. Leonard Readman from the Council for the Municipality of Swan Valley West.
Carried:

32. DAVID MINISH
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of the following person at the AMM Municipal Officials, Ethics & Conflict of Interest workshop at one of the following locations:
William Galloway at Brandon MB on October 12, 2017; and
BE IT FURTHER RESOLVED that all applicable expenses shall be paid in accordance with current municipal policies and by-laws.
Carried:

33. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of the following persons at the AMM Convention in Brandon, MB to be held on November 27, 2017 to November 29, 2017:
Council as a Whole,
Chief Administrative Officer; and
BE IT FURTHER RESOLVED that all applicable expenses shall be paid in accordance with current municipal policies and by-laws.
Carried:

34. BRIAN BURICK
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of the following person at the CMHA Annual General Meeting on September 20, 2017 in Swan River, MB, and Reeve William Galloway shall bring greetings from the Municipality and Council:
- David Minish
BE IT FURTHER RESOLVED that all applicable expenses shall be paid in accordance with current municipal policies and by-laws.
Carried:

35. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby accept the verbal reports regarding Council Committees and Communications as presented by members of council.
Carried:

36. DAVID MINISH
CARRIE BLOSHA
WHEREAS the Province has issued a province-wide burn ban; and
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan River West does hereby agree to issue a municipal burn ban effective immediately and until further notice; and no further Burning Permits will be issued.
Carried:

37. BRIAN BURICK
IRWIN STEEN
RESOLVED that pursuant to Section 152(3) of The Municipal Act, the Council of the Municipality of Swan Valley West as a whole shall proceed in-camera and close the meeting to the public to discuss employee matters.
Carried:

38. GLEN FOSTER
IRWIN STEEN
RESOLVED that pursuant to Section 152(4) of The Municipal Act, this meeting shall be re-opened to the public.
Carried:

39. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the Council of the Municipality of Swan Valley West shall extend the curfew by up to one-half hour in order to complete discussions regarding personnel issues.
Carried:

40. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that this meeting shall now adjourn at 12:00 pm.
Carried.