The Council of the Town of Swan River met on Tuesday, July 18th, 2017 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Friesen, Jacobson, Moriaux, Delaurier, Whyte and Sakal present.
1 Call to order
2 Adoption of Agenda
Resolution No: 2017.374
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Agenda for the July 18th, 2017 regular meeting of Council be received.
CARRIED
3 Adoption of Minutes
Resolution No: 2017.375
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the minutes of the July 4th, 2017 regular meeting of Council be adopted as received.
CARRIED
4 Delegations and Hearings
4.1 Delegation: Margaret Leask – Sapotaweyak Education Authority
The delegation was cancelled.
5 Correspondence
5.1 Municipal Finance and Advisory Services – Pre-election reminders
6 Reports
6.1 Superintendent of Works Report
Resolution No: 2017.376
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Superintendent of Works report be received.
CARRIED
6.2 Fire Department Report for June 2017
Resolution No: 2017.377
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the Fire Department report for June 2017 be received.
CARRIED
6.3 Admin. Meeting Minutes
6.4 Council Member and CAO reports
7 By-Laws
7.1 By-Law No. 6/2017 6th Ave N. Lift Station Upgrade Project borrowing – 1st reading
Resolution No: 2017.378
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that By-Law No. 6/2017 Being a By-law to provide for the expenditure and borrowing of funds to upgrade the mechanical piping and pumping and fully replace electrical components plus installation of additional monitoring equipment at the 6th Avenue Wastewater Pump Station located at 314 6th Avenue N. be read a first time.
CARRIED
7.2 By-Law No. 16/2017 Financial Incentive Program – 3rd reading
Resolution No: 2017.379
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that By-Law No. 16/2017 being a by-law of the Town of Swan River to establish a financial assistance program to provide an incentive for housing and commercial/industrial construction development be read a third time and be passed.
Jason Delaurier – absent
Phylis Friesen – yes
Lance Jacobson – yes
Glen McKenzie – yes
David Moriaux – yes
Jason Sakal – yes
Duane Whyte – yes
CARRIED
7.3 By-Law No. 5/2017 to borrow funds for SCBAs – 2nd reading
Resolution No: 2017.380
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that By-Law No. 5/2017 being a By-law of the Town of Swan River to provide for the expenditure and borrowing of funds for the purchase of fire fighter equipment – 15 Self Contained Breathing Apparatus (SCBAs), mobile rack and batteries be read a second time.
CARRIED
7.4 By-Law No. 5/2017 to borrow funds for SCBAs – 3rd reading
Resolution No: 2017.381
Moved By: Jason Sakal
Seconded By: Lance Jacobson
RESOLVED that By-Law No. 5/2017 being a By-law of the Town of Swan River to provide for the expenditure and borrowing of funds for the purchase of fire fighter equipment – 15 Self Contained Breathing Apparatus (SCBAs), mobile rack and batteries be read a third time and be passed.
CARRIED
8 Other resolutions
8.1 To approve accounts
Resolution No: 2017.382
Moved By: Lance Jacobson
Seconded By: Jason Sakal
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 20874 to No. 20973 for a total of $315,417.92.
2. Payroll Account from Cheque No. 4017 to No. 4023 for a total of $116,234.03.
CARRIED
8.2 reserve fund transfer – Vac Truck
Resolution No: 2017.383
Moved By: Duane Whyte
Seconded By: Phylis Friesen
WHEREAS the Capital Budget in the 2016 Financial Plan included $300,000.00 for a Vac Truck with $100,000.00 to be Borne by General Fund and $200,000.00 to be Borne by Reserves, but such purchase was not made until the 2017 fiscal year;
AND WHEREAS Section 169(5) of The Municipal Act states “A council may authorize an expenditure for an amount not provided for in an operating budget or capital budget, and may fund the expenditure… by transfer from the municipality’s… reserve funds” and Section 169(7) states “No public notice or public hearing is required… for an expenditure funded by a transfer from a specific purpose reserve unless the expenditure is for a purpose other than that for which the reserve fund was established”;
AND WHEREAS the Town has purchased a Sewer Jetter Hydro Vac Truck Combo Unit with accessories at a cost of $205,944.92;
THEREFORE BE IT RESOLVED that $200,000.00 be transferred from the Machinery Replacement Reserve Fund to the General Operating Fund.
CARRIED
8.3 reserve fund transfer – Loader
Resolution No: 2017.384
Moved By: Duane Whyte
Seconded By: Phylis Friesen
WHEREAS the Capital Budget for the Year 2017 included “Loader” to be borne by Machinery Replacement Reserve to a total of $150,000.00;
AND WHEREAS additional costs of $1,494.29 pertaining to the purchase of the Loader have been recorded since Resolution 2017.296 to transfer $105,574.62 from the Machinery Replacement Reserve Fund to the General Operating Fund;
THEREFORE BE IT RESOLVED that $1,494.29 be transferred from the Machinery Replacement Reserve Fund to the General Operating Fund to cover the additional costs.
CARRIED
8.4 To adopt the Administration/Management Safety Footwear Allowance Policy
Resolution No: 2017.385
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Administration/Management Safety Footwear Allowance Policy be adopted as received.
CARRIED
8.5 to authorize signing of the Building Inspector Contract
Resolution No: 2017.386
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the Chief Administrative officer be authorized to sign the Building Inspector Contract.
CARRIED
8.6 to authorize travel for National Lifeguard Certification Training
Resolution No: 2017.387
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that Tracey Houston be authorized to travel to The Pas, Manitoba on July 19th, 2017 to attend National Lifeguard Certification training.
CARRIED
9 In Camera
Resolution No: 2017.388
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED
10 Out of Camera
Resolution No: 2017.389
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
11 Adjournment
Resolution No: 2017.390
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED