Swan Valley West Minutes – August 22, 2017

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 22nd day of August, 2017 at 7:07 p.m.


Present:
Reeve; William Galloway
Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish
Terry Neely, Irwin Steen
Administrative Assistant; Cheryle Zbirun

Delegations;

7:15 – Cotton – Discussion re: Commemorative Sign
8:00 – Jeremy Bergen – Presentation to Council

Additions to the Agenda:
5.1.2 - Set Public Hearing Date – Variance Lot 3, Block 1094
11. - In-Camera re: Employee Matters

Deletions from the Agenda:

5.4 - Approve renovations to Benito Rec Centre
5.5 - AMM SafetyHub
5.7.2 - Incident Report
5.12 - Approve Conditional Certification

1. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held this 22nd day of August, 2017 shall be adopted as amended.
Carried:

2. TERRY NEELY
GLEN FOSTER
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on August 8th, 2017 and the Public Hearings held on August 8th, 2017 shall be adopted as circulated;
Carried:

3. BRIAN BURICK
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West, in accordance with Part 6 of the Planning Act, shall hold a Public Hearing on Tuesday, September 12th, 2017 at 8:00 pm in the Council Chambers at 216 Main Street West, Swan River, MB. for the purpose of hearing receiving comments regarding the Variation Application received regarding the property known as Lot 1, Plan 3236.
Carried:

4. BRIAN BURICK
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West, in accordance with Part 6 of the Planning Act, shall hold a Public Hearing on Tuesday, September 12th, 2017 at 8:15 pm in the Council Chambers at 216 Main Street West, Swan River, MB. for the purpose of hearing receiving comments regarding the Variation Application received regarding the property known as Lot 3, Plan 1094.
Carried:

5. BRIAN BURICK
IRWIN STEEN
WHEREAS the members of council for the Municipality of Swan Valley West have reviewed and approve the amendments made to the Benito Cemetery Policy of the former Village of Benito;
THEREFORE BE IT RESOLVED that we do hereby adopt the above noted policy as G-12 – Benito Cemetery Policy, for the Municipality of Swan Valley West.
Carried:

6. GLEN FOSTER
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby accept the 2016 Audited Financial Statements of the Swan Valley Veterinary Services District.
Carried:

7. DAVID MINISH
IRWIN STEEN
RESOLVED that Resolution No. 7, Item No. 5.6 from the Agenda for the Regular Meeting of Council held this 22nd day of August, 2017 shall be tabled to a later date to allow council time for further investigation and consideration in order to make an informed and responsible decision.
Carried:

8. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that signage be installed to name the road leading to the Thunderhill Ski Lodge off of Road #173W “John Cotton Drive”, in honor of Mr. John Edwin Cotton.
Carried:

9. CARRIE BLOSHA
DAVID MINISH
WHEREAS a written request has been received for removal of items from the Benito & Durban Landfill Sites and said requests have been reviewed by the members of the Landfill Committee dated August 11, 2017 and;
WHEREAS the request was made in accordance with the new policy and the items requested have been deemed to be appropriate for recycling by the members of the Landfill Committee;
THEREFORE BE IT RESOLVED that we do hereby approve the removal of said items and authorize the landfill Committee Chairperson to sign the Request Forms and shall authorize the Landfill Attendant to release said items as requested.
Carried:

10. BRIAN BURICK
CARRIE BLOSHA
WHEREAS the Council for the Municipality of Swan Valley West has agreed to allow businesses within the municipality to establish credit accounts through which they may charge landfill levies at the Swan River Landfill Site, and the application for said credit includes approval from the municipality, and;
WHEREAS the required areas of the Credit Application received has been completed, reviewed by the Council, and found to be acceptable for the purpose under which it has been submitted;
THEREFORE BE IT RESOLVED THAT we do hereby agree to approve the Credit Application submitted by;
Dwayne / Shelly Holinaty – Dated August 18th, 2017
AND BE IT FURTHER RESOLVED that CAO, Carolyn Gordon shall be authorized to sign said agreement on behalf of the Municipality of Swan Valley West.
Carried:

11. GLEN FOSTER
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of Reeve, William Galloway at the MMAA District 7 Meeting in Winnipeg or Brandon, MB. to be held on September 22nd, or September 15, 2017.
BE IT FURTHER RESOLVED that all applicable expenses shall be paid in accordance with current municipal policies and by-laws.
Carried:

12. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West do hereby approve submission of the final claim for Main Haul Road Project MRIP 2015.
Carried:

13. IRWIN STEEN
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West do hereby approve submission of a request to transfer the remaining funds from Main Haul Road Project MRIP 2015 to the Road #164W Project to cover the required additional costs Carried:

14. BRIAN BURICK
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation for the period ending July 31st, 2017 and the Financial Statement for the period ending August 31st, 2017 as presented.
Carried:

15. TERRY NEELY
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #13650 to #13695 in the amount of $78,330.78
Payroll Cheques #1585 to #1606 in the amount of $28,022.00
For a Grand Total of $106,352.78
Carried:

16. DAVID MINISH
TERRY NEELY
RESOLVED that we do hereby accept the quote, received August 14th, 2017, from Northern Lights Window Cleaning & Carpet Care for the cleaning of the light diffusers in the Swan Valley West Office;
BE IT FURTHER RESOLVED that the Finance Officer shall be authorized to contact the above to begin the work and sign any agreement on behalf of the Municipality.
Carried:

17. GLEN FOSTER
TERRY NEELY
RESOLVED that we do hereby agree to adopt verbal reports of Council members as presented.
Carried:

18. TERRY NEELY
DAVID MINISH
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding Employee Matters.
Carried:

19. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:

20. GLEN FOSTER
TERRY NEELY
WHEREAS council has advertised, reviewed and hired Stan Byblow for the position of Relief Equipment Operator;
THEREFORE BE IT RESOLVED that we do hereby agree to the terms of the contract provided to council and authorize the Reeve to sign said contract on behalf of the Municipality.
Carried:

21. TERRY NEELY
GLEN FOSTER
RESOLVED that this meeting shall adjourn at 9:42 p.m.
Carried:

Note: Received for Publishing August 31, 2017.
Published with prior date to preserve historical timeline.