Swan Valley West Minutes – August 8, 2017

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 8th day of August, 2017 at 7:01 p.m.


Present:
Reeve; William Galloway
Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish
Terry Neely, Irwin Steen
CAO; Carolyn Gordon

Delegations;

Additions to the Agenda:

1. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held this 8th day of August, 2017 shall be adopted as amended.
Carried:

2. GLEN FOSTER
IRWIN STEEN
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on July 25th, 2017 and the Public Hearings held on July 25th, 2017 shall be adopted as circulated;
Carried:

3. BRIAN BURICK
DAVID MINISH
RESOLVED that the Urban PW Report for the month of July, 2017 shall be received by the Council for the Municipality of Swan Valley West as submitted by the Urban Public Works – Assistant Foreman.
Carried:

4. TERRY NEELY
DAVID MINISH
WHEREAS Section 10(1) pf the Municipal Councils and School Boards Elections Act requires each municipality to appoint a Senior Election Official (SEO) who will be responsible to manage and conduct all aspects of municipal elections;
AND WHEREAS the municipality is also required to establish the rate of remuneration for the SEO;
THEREFORE BE IT RESOLVED that Angela Mullin shall be hereby appointed to the position of SEO for the Municipality of Swan Valley West;
AND BE IT FURTHER RESOLVED that the SEO be paid the following rates of remuneration to perform their duties are set out in The Municipal Councils and School Boards Election Act:
$2,400.00 per year in the year of a regular election; payable in four equal installments to be issued on the first day of June, August, October and December;
$1,200.00 per by-election, payable in one installment after the by-election is completed;
$240.00 per year in a year when there is neither a regular election, nor a by- election, payable in one installment on the last day of December.
AND BE IT FURTHER RESOLVED that the municipality shall reimburse the SEO at the same rate per kilometer as paid to members of council for each kilometer actually travelled in the performance of their duties. Detailed travel records shall be presented to Council for review and approval prior to payment being issued for mileage expenses;
AND BE IT FURTHER RESOLVED that the Reeve and Chief Administrative Officer are hereby authorized to sign the attached agreement establishing the duties and the remuneration of the SEO on behalf of the municipality.
Carried:

5. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the Swan River Fire Department Response Report for the month of July, 2017 shall be received by the Council for the Municipality of Swan Valley West.
Carried:

6. CARRIE BLOSHA
IRWIN STEEN
WHEREAS the owners of PT. SE ¼ SEC. 1-35-29wpm have made a revised application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Indigenous and Municipal Relations dated July 28th, 2017 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions and requirements are met as included with the above noted letter.
Carried:

7. GLEN FOSTER
TERRY NEELY
WHEREAS the owners of PT. NW ¼ SEC. 16-35-29wpm have made an application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Indigenous and municipal Relations dated July 31st, 2017 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions and requirements are met as included with the above noted letter.
Carried:

8. IRWIN STEEN
TERRY NEELY
WHEREAS the owners of PT. NW ¼ SEC. 30-36-29wpm have made an application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Indigenous and municipal Relations dated July 31st, 2017 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions and requirements are met as included with the above noted letter.
Carried:

9. TERRY NEELY
DAVID MINISH
RESOLVED that a Full Page – Full Colour Ad shall be placed in the 2017/2018 Swan Valley Recreation & Leisure Guide with changes noted on the sample ad from the 2016/2017 edition.
Carried:

10. TERRY NEELY
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following policies as revised;
- MW-7 Council / Staff Procedures for General Request / Concern Forms
- MW-8 Council / Staff Procedures for Rural PW Request / Concern
Carried:

11. BRIAN BURICK
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the costs to set up the layered road system on CGIS as per the quote dated July 26th, 2017 to allow staff and Council up-to-date data on road numbering, maintenance, projects, etc.
Carried:

12. IRWIN STEEN
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West shall hereby approve the costs to complete the Radio System Enhancements undertaken in 2016 in preparation for the receipt of the Industry Canada Licensing expected by the end of August, 2017.
Carried:

13. IRWIN STEEN
GLEN FOSTER
WHEREAS the Council for the Municipality of Swan Valley West has received the Revised Audited Financial Statement for the 2015 Fiscal Year by resolution on June 27th, 2017 and the Finance Committee is ‘Council as a Whole’;
THREFORE BE IT RESOLVED that Councillor Blosha shall be authorized to sign on behalf of the Municipality along with Deputy Reeve Brian Burick. Carried:

14. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that we do hereby adjourn the Regular Meeting of Council at 7:33 p.m. to open the Public Hearing regarding the presentation of By-Law No. 0067-07 which proposes an amendment to By-Law No. 2383-04 of the previous RM of Swan River and;
BE IT FURTHER RESOLVED that we shall reconvene the Regular Meeting of Council immediately following the adjournment of said Public Hearing.
Carried:

15. IRWIN STEEN
TERRY NEELY
RESOLVED that the Regular Meeting of Council for the Municipality of Swan Valley West shall now re-open at 7:48 p.m. to proceed with the regular business of council.
Carried:

16. BRIAN BURICK
TERRY NEELY
RESOLVED that By-Law No. 0067-17, being a by-law of the Municipality of Swan Valley West for the purpose of amending By-Law No. 2383-04 of the former RM of Swan River allowing for the development of a Two-Family Dwelling as a Conditional Use in an RS-15 Rural Residential Single Family Zone, shall be read a second time this 8th day of August, 2017.
Carried:

17. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that we do hereby adjourn the Regular Meeting of Council at 7:55 p.m. to open the Public Hearing regarding the Conditional Use Application concerning the property known as Lot 1, Plan 1474 and;
BE IT FURTHER RESOLVED that we shall reconvene the Regular Meeting of Council immediately following the adjournment of said Public Hearing.
Carried:

18. GLEN FOSTER
BRIAN BURICK
RESOLVED that the Regular Meeting of Council for the Municipality of Swan Valley West shall now re-open at 8:29 p.m. to proceed with the regular business of council.
Carried:

19. TERRY NEELY
GLEN FOSTER
WHEREAS the Council for the Municipality of Swan Valley West has received an application for a Zoning Variance on the property known as Lot 6, Plan 3080 (Pt. NE ¼ Section 7-34-29WPM) specifically to vary the minimum required front yard setback distance for a residential building in an AG Zone as per Table 4.1 of Zoning By-Law #2383-04, from One Hundred and Twenty-Five (125) feet to seventy (70) feet and;
WHEREAS Notice of the Public Hearing was posted and delivered to adjacent landowners in accordance with Part 6 of the Planning Act and the municipality has not received any objections with respect to said variance;
THEREFORE BE IT RESOLVED that Council of the Municipality of Swan Valley West does hereby approve the aforementioned variance as per the Application dated July 18th, 2017, and shall issue Variation Order No.2017-04 and;
BE IT FURTHER RESOLVED that the Deputy Reeve and CAO shall be authorized to sign said Order on behalf of the Municipality.
Carried:

20. BRIAN BURICK
TERRY NEELY
RESOLVED that the following Animal Control Reports shall be received by the Council for the Municipality of Swan Valley West;
- Rural Animal Control Officer’s Report for the month of July, 2017
- Urban Animal Control Officer’s Report for the month of July, 2017
AND BE IT FURTHER RESOLVED that payment for the above services shall be approved as submitted.
Carried:

21. DAVID MINISH
CARRIE BLOSHA
RESOLVED that the remaining budget for Urban Beautification be allocated toward the Durban Hall Septic Tank Insulation Project for 2017.
Carried:

22. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West has reviewed the budget and expenditures for the Urban Summer Labourer and Casual Labourer finding no additional funds remaining;
THEREFORE BE IT RESOLVED that the Recommendation received from the Urban PW Assistant Foreman shall be approved at this time.
Defeated:

23. DAVID MINISH
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation for the period ending June 30th, 2017 and the Financial Statement for the period ending July 25th, 2017 as presented.
Carried:

24. TERRY NEELY
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #13616 to #13626 in the amount of $ 38,456.74
General Cheques #13627 to #13649 in the amount of $ 24,591.56
General Cheque #13650 in the amount of $ 14,366.02
Payroll Cheques #1553 to #1574 in the amount of $ 25,933.50
Council Indemnity Cheques #1575 to #1584 in the amount of $ 8,225.93
For a Grand Total of $111,573.75
Carried:

25. GLEN FOSTER
TERRY NEELY
RESOLVED that a Special Meeting of Council will be held on Tuesday, August 15th, 2017 at 9:00 a.m. for the purpose of making preparations for the October, 2018 Election.
Carried:

26. CARRIE BLOSHA
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West is in agreement to the Benefits of Re-Zoning an area along PTH#83 as RR2-Rural Residential Zone to allow for future residential development;
THEREFORE BE IT RESOLVED that we do hereby authorize the CAO to proceed with the Re-designation and Re-zoning of this area as shown on the applications dated August 8th, 2017.
Carried:

27. DAVID MINISH
BRIAN BURICK
WHEREAS meetings and exploration of options have been undertaken by the Municipality in the past and no solutions have been identified that the Municipality can act upon;
THEREFORE BE IT RESOLVED that we do hereby recommend that the landowner consult with the Swan Lake Watershed CD for possible recommendations which could be undertaken in the future.
Carried:

28. TERRY NEELY
BRIAN BURICK
RESOLVED that we do hereby receive the 2016 Unaudited Financial Statement for the Swan Valley Historical Museum Inc.
Carried:

29. IRWIN STEEN
BRIAN BURICK
WHEREAS the members of the Council for the Municipality of Swan Valley West feel strongly that it is important to support the efforts to eliminate bullying and provide stronger penalties for bullying;
THEREFORE BE IT RESOLVED that we do hereby agree to co-sponsor the attached resolution and provide support for the anti-bullying efforts at the November, 2017 MMAA Convention.
Carried:

30. BRIAN BURICK
GLEN FOSTER
RESOLVED that a letter be sent to Manitoba Infrastructure requesting that noxious weeds such as yellow tansy be more efficiently controlled.
Carried:

31. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that we do hereby clarify that any council member attending a committee meeting be compensated only if they are a regular member of the committee or attending a committee meeting in place of a regular member of that committee.
Carried:

32. GLEN FOSTER
TERRY NEELY
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
I Steen - 2 recommendations for new approaches (will discuss with Rural Foreman)
- Support for Anti-bullying Resolution at fall convention
A co-sponsor Resolution will be presented at the August 8th, 2017 Council Meeting.
– Restrict compensation for committee meetings to committee members and only alternate members when the regular committee member is unavailable.
C Blosha - LUD on August 16th, 2017 & Library Mtg. on August 21st.
B Burick – Concerns re: Yellow Tansy along Provincial Roads, letter to be sent to Mb Infrastructure.
D Minish - All capital projects presented by council to the CAO were applied for a requested by Council.
T Neely - Need to get pipes pulled out in the spring, should be re-set ASAP (without unnecessary delay)
G Foster - Vet Board Meeting August 14, 2017
Carried:

33. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding In-Camera matters.
Carried:

34. IRWIN STEEN
BRIAN BURICK
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding the following staffing related Matters.
Carried:

35. TERRY NEELY
GLEN FOSTER
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:

36. TERRY NEELY
GLEN FOSTER
RESOLVED that this meeting shall adjourn at 11:40 p.m.
Carried:

Note: Received for Publishing August 31, 2017.
Published with prior date to preserve historical timeline.