Town of Swan River Minutes – June 20, 2017

The Council of the Town of Swan River met on Tuesday, June 20th, 2017 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Friesen, Jacobson, Moriaux, Delaurier and Sakal present.  Councillor Whyte was absent with permission.

1 Call to order

2 Adoption of Agenda

Resolution No: 2017.307
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the June 20th, 2017 regular meeting of Council be received.
CARRIED

3 Adoption of Minutes

Resolution No: 2017.308
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the minutes of the June 6th, 2017 regular meeting of Council be adopted as received.
CARRIED

4 Delegations and Hearings

4.1 Delegation: Fire Department – presentation of long service awards to Dale Adams and Gerry Howe

Mayor McKenzie presented long term service awards to Fire Fighters, Gerry Howe and Dale Adams.

4.2 Delegation: Blaire Martin – Assessment Services – 2018 Reassessment Roll – Tax Impact Meeting

Blaire Martin presented information about the 2018 Reassessment Roll and how it will impact taxes in the Town. 

4.3 Public Hearing for By-Law No. 8/2017 to close a public thoroughfare
There were no persons present to make representation for or against By-Law No. 8/2017.

4.3.1 By-Law No. 8/2017 to close a public thoroughfare – 2nd reading

Resolution No: 2017.309
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 8/2017 being a By-Law of the Town of Swan River to close a public thoroughfare be read a second time. 
CARRIED

4.3.2 By-Law No. 8/2017 to close a public thoroughfare – 3rd reading
Resolution No: 2017.310
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 8/2017 being a By-Law of the Town of Swan River to close a public thoroughfare be read a third time and be passed. 
CARRIED

4.4 Delegation: Jeremy Bergen – Recording Council Meetings
Jeremy Bergan presented his proposal to video record and publish regular council meetings. 

5 Correspondence

5.1 Letter from Deneschuk Homes re: senior housing

6 New Business

6.1 Ross Street Storm Sewer Repair

Resolution No: 2017.311
Moved By: David Moriaux
Seconded By: Jason Delaurier
WHEREAS an existing section of storm main along Ross St. is blocked, resulting in an ongoing storm surge during rain events;
BE IT RESOLVED that Maple Leaf Construction be hired to clean the blocked section of the Ross St. storm sewer main in the amount of $ 5,815.00 plus taxes.
CARRIED

6.2 Off Leash Dog Park

6.3 SR Golf & Country Club and Bowsman Lions request

Resolution No: 2017.312
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED  that the Town will provide chairs and tables for the Swan River Golf & Country Club and Bowsman Lions event being held on June 24th, 2017; 
FURTHER BE IT RESOLVED that the transportation of the tables and chairs to and from the event will be the responsibility of the Swan River Golf & Country Club and Bowsman Lions. 
CARRIED

7 Unfinished Business

7.1 Water/Sewer rate application

Resolution No: 2017.313
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that Council engage Administration to receive quotes and select to the low bidder from a qualified consultant, a water and sewer rate study. 
CARRIED

7.2 Cemetery Fees

Resolution No: 2017.314
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED the 2017 amended Cemetery fees be approved as per schedule “A”.
CARRIED

7.3 Environmental Health Department Options

8 Reports

8.1 Superintendent of Works Report

Resolution No: 2017.315
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the Superintendent of Works report be received.
CARRIED

8.2 Admin Meeting Minutes

8.3 Council Member and CAO reports

9 By-Laws

9.1 By-Law No. 16/2017 Financial Incentive Program – 1st reading

Resolution No: 2017.316
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
Being a by-law of the Town of Swan River to establish a financial assistance program to provide an incentive for housing and commercial/industrial construction development be read a first time. 
CARRIED

9.2 By-Law No. 17/2017 Traffic Control and Parking – 1st reading

Resolution No: 2017.317
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that By-Law No. 17/2017 being a by-law of the Town of Swan River providing for the control of traffic and parking of vehicles be read a first time. 
CARRIED

10 Other Resolutions

10.1 To approve accounts

Resolution No: 2017.318
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 20767 to No. 20824 for a total of $211,685.03. 
2. Payroll Account from Cheque No. 4001 to No. 4008 for a total of $135,048.18.
CARRIED

10.2 to authorize signing of the Municipal Development and Services Agreement for Lot 16, SP 3211 DLTO

Resolution No: 2017.319
Moved By: Lance Jacobson
Seconded By: David Moriaux
WHEREAS the Sapotaweyak Cree Nation, under the terms of the Framework Agreement Treaty Land Entitlement, has acquired Lot 16, SP 3211 DLTO located within the Town of Swan River;
AND WHEREAS the Nation and the Town, pursuant to the Municipal Act and the Framework Agreement have drafted a Municipal Development and Services Agreement;
NOW THEREFORE BE IT RESOLVED that the Mayor and Chief Administrative Officer be authorized to sign this agreement on behalf of the Town of Swan River. 
CARRIED

10.3 to approve transfers from reserves

Resolution No: 2017.320
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the following transfers be made from the General Operating Fund as provided for in the 2017 Financial Plan:
- General Reserve Fund $2,500.00
- Machinery Replacement Reserve Fund $140,000.00
- Employee Benefits Reserve Fund $5,000.00
- Landfill Closure Reserve Fund $6,000.00
FURTHER BE IT RESOLVED that $278,110.00 be transferred from the Utility Operating Fund to the Utility Reserve Fund as provided for in the 2017 Financial Plan.
AND FURTHER BE IT RESOLVED that $500.00 be transferred from the General Operating Fund to the Handi-Transit Van, Equipment and Storage Facility Reserve Fund as provided for in the Handivan 2017 Operating Budget.
CARRIED

10.4 To receive the Swan Valley Settlement and Immigrant Services 2016 audited financial statements

Resolution No: 2017.321
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Swan Valley Settlement and Immigrant Services Inc. 2016 Audited Financial Statements be received.
CARRIED

10.5 to authorize the signing of the 2017 – 2019 Fire Protection Agreement with the Municipality of Minitonas-Bowsman

Resolution No: 2017.322
Moved By: Jason Sakal
Seconded By: Phylis Friesen

RESOLVED that the Mayor and Chief Administrative Officer be authorized to sign the Fire Protection Agreement with the Municipality of Minitonas-Bowsman.
CARRIED

10.6 to authorize the signing of the 2017 – 2019 Purchased Services Agreement with the Municipality of Minitonas-Bowsman

Resolution No: 2017.323
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Mayor and Chief Administrative Officer be authorized to sign the 2017 – 2019 Purchased Services Agreement with the Municipality of Minitonas-Bowsman.
CARRIED

10.7 to hire part time Lifeguard

Resolution No: 2017.324
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that Quinn Munro be hired as a part time lifeguard effective June 20th, 2017.
CARRIED

10.8 to hire casual lifeguard

Resolution No: 2017.325
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that Jody Williams be hired as a casual lifeguard effective June 20th, 2017.
CARRIED

10.9 to increase insurance deductible

Resolution No: 2017.326
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Chief Financial Officer be authorized to advise Western Financial Group Insurance Solutions to increase the property deductible to the standard $2,500.00;
AND FURTHER BE IT RESOLVED that the Chief Administrative Officer notify Swan Valley Municipal Airport Commission, Swan River Valley Agricultural Society, North-West Regional Library, Swan Valley Mutual Aid District, and Swan Valley Stampeders Junior “A” Hockey Club of the increase in the property deductible from the current $1,000.00 to the standard $2,500.00
CARRIED

10.10 to receive the SVHFF June 14th, 2017 meeting agenda and February 15, 2017 meeting minutes

Resolution No: 2017.327
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Swan Valley Health Facilities Foundation Inc. June 14th, 2017 meeting agenda and February 15th, 2017 meeting minutes be received. 
CARRIED

10.11 to authorize travel to Dauphin to obtain Environmental Health Department information

Resolution No: 2017.328
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Superintendent of Works and the Assistant Superintendent of Works be authorized to travel to Dauphin, MB on June 21st, 2017 to obtain Environmental Health Department information. 
CARRIED

10.12 To receive the SV Planning District 2016 Audited Financial Statements

Resolution No: 2017.329
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Swan Valley Planning District 2016 Audited Financial Statements be received.
CARRIED

10.13 to cancel offence notice

Resolution No: 2017.330
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the following outstanding offence notice be cancelled.
March 17, 2017    #41     $   200.00
TABLED

10.14 To table resolution No. 2017.330

Resolution No: 2017.331
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Resolution No. 2017.330 be tabled.
CARRIED

10.15 to receive the SV RISE 2016 audited financial statements

Resolution No: 2017.332
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Swan Valley RISE 2016 audited financial statements be received.
CARRIED

10.16 to authorize grant to ACL

Resolution No: 2017.333
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that Council authorize a grant of $1,000 to the Swan River Association for Community Living.
CARRIED

11 In Camera

Resolution No: 2017.334
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.

CARRIED

12 Out of Camera

Resolution No: 2017.335
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED

13 Adjournment

Resolution No: 2017.336
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED