Swan Valley School Division Minutes – June 26, 2017

Swan Valley
School Division

Executive Summary of the
June 26, 2017
Regular Board Meeting

Submitted by:
Tim Mendel

1. The Superintendent reported that all teacher hiring has been completed.

2. The Board approved student participation in the Legions “No Stone Left Alone” program. The aim of the program is to engage young Canadians in a ceremony at a local Veterans Memorial Cemetery by having them place a Canadian Flag and a Poppy in front of a Veteran’s grave sight.

3. The Board will have a school bus participating in the Rodeo Parade this year. The bus will have banners announcing the 50th Anniversary of the Swan Valley School Division.

4. A request by the Rugby Team came to the Board seeking permission to host a wrestling Event at the Swan Valley Regional Secondary School Gym as a fundraiser for the Rugby Programs. The Secretary-Treasurer was asked to check with the Division’s insurance provider to see if there are any liability issues for the Board.

5. The Board passed a resolution to officially become a member of the Swan River Community Mobilization Committee. Community Mobilization is a partnership of many agencies working collaboratively to support people in need in the Valley.

6. Courtney Densen provided a demonstration of how the Board will be provided their Board package next year. The goal is to go paperless. This online capability is possible with the new website.

7. This was the last Board Meeting of the current school year. The next official Board Meeting will be August 28, 2017.

8. The Board wishes everyone a restful and enjoyable summer.

Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on June 26, 2017 commencing at 7:30 p.m. (unapproved)

The following were present:
Chair: K. Riehl
Trustees: L. Evans, D. Burghart S. Haluschak, K. Highmoor
V. Rooks, W. Schaffer, B. Stephen, G. Wowchuk
Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch
Student Services Coordinator: D. Burnside
Maintenance Supervisor: C. Staniland
Absent: D. Coulthart

Additions to Agenda:
By consensus:
12.3 Fire Extinguisher Inspection Tender
14.3 Cliff Gussie – Royal Canadian Legion Branch No. 39


R1 S. Haluschak, K. Highmoor:
THAT as per Item 12.3, the Report of the Maintenance Supervisor on the Inspection of Portable Fire Extinguishers and Related Equipment, be received and the low tender from ABC Fire & Safety Equipment Limited, as per specifications, be accepted and subject to satisfactory workmanship extended up to three years.
CARRIED (Trustee Stephen excused himself for this item.)

R2 B. Stephen, D. Burghart:
THAT as per Item 14.1, the letter from ESRSS Daycare Inc. requesting to expand their outdoor play yard, be received and referred to the Maintenance Supervisor.

R3 V. Rooks, W. Schaffer:
THAT the Minutes of the regular meeting of June 12, 2017, be adopted.

R4 W. Schaffer, V. Rooks:
THAT the Staffing Report of the Superintendent/CEO, 8.2, as presented, be ratified.

R5 W. Schaffer, V. Rooks:
THAT the Report of the Secretary-Treasurer, 9.2, on Capital Disbursements, be received and authorization of payments outlined, be approved.

R6 B. Stephen, W. Schaffer:
THAT as per the Report of the Secretary-Treasurer, 9.3, a by-law to provide for the borrowing of up to $448,200.00, by issue of Promissory Note #LTPS0136, to meet the costs for the projects as authorized on Schedule “B” attached, be read a second time, that the rules of procedure be waived and it be taken as read a third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 7/2017 and the seal of the School Division affixed thereto.

R7 L. Evans, G. Wowchuk:
THAT as per Item 10.1, the partnership agreement between SVSD and Community Mobilization – Swan River Founding Charter, be approved.

R8 B. Stephen, D. Burghart:
THAT the Board move to In-Camera.

R9 G. Wowchuk, D. Burghart:
THAT the Board move out of In-Camera.

R10 W. Schaffer, V. Rooks:
THAT as per Item 14.3, the letter from Cliff Gussie of the Swan River Legion, Branch #39 requesting Division assistance in carrying out the Legion sponsored event entitled “No Stone Left Alone” be received and approved.

R11 G. Wowchuk, D. Burghart:
THAT the delegation/presentation by George van der Walt and Chris Kosolowsky, re Wrestling Fundraiser, be received.

R12 D. Burghart, B. Stephen:
THAT we do now adjourn at 9:46 p.m.