Swan Valley West Minutes – June 14, 2017

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 14th day of June, 2017 at 7:05 p.m.


Present:
Deputy Reeve; Brian Burick
Councillors; Carrie Blosha, Glen Foster, David Minish, Irwin Steen
CAO; Carolyn Gordon

Absent with Prior Written Notice:
Councillor; Terry Neely

Delegations;
7:30 pm – William Sakal re-zoning from Single family to Multi-family
8:00 pm – Public Hearing Conditional Use SW ¼ 5-38-27W
8:15 pm – Cindy Lazar “In-Camera – Union Matters”

Additions to the Agenda:

5.18 – Rural Animal Control Officer Report
5.19 – Green Team Position #3, Urban Area
5.20 – Request for Payment of Overtime
8.9 – Wainwright Dedication

1. DAVID MINISH
GLEN FOSTER
RESOLVED that written notice of absence has been received from Councillor, Terry Neely regarding the Regular Meeting of Council held this 14th day of June, 2017, and the same shall be accepted by the members of Council for the Municipality of Swan Valley West.
Carried:

2. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that the Agenda for the Regular Meeting of Council held this 14th day of June, 2017 shall be adopted as amended.
Carried:

3. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Minutes for the Regular Meeting of Council for the Municipality of Swan Valley West held May 23rd, 2017 and the Special Meetings held May 25th, June 1st, and June 6th, 2017 shall be adopted as circulated.
Carried:

4. CARRIE BLOSHA
IRWIN STEEN
WHEREAS written invitation has been received from the Swan Valley Chamber of Commerce requesting the Reeve / Deputy Reeve to take part in the parade and opening ceremonies of the 2017 Northwest Roundup;
THEREFORE BE IT RESOLVED that the Council for the Municipality of the Swan Valley West does hereby approve the attendance of a member of council as representative for the Municipality.
Carried:

5. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the following reports shall be received by the Council for the Municipality of Swan Valley West;
For the period ending May 31st, 2017 submitted by the Urban Public Works – Assistant Foreman
Carried:

6. GLEN FOSTER
DAVID MINISH
WHEREAS the Council for the Municipality of Swan Valley West has reviewed and approve the recommended terms, conditions and rates of the Urban Animal Control Officer Agreement;
THEREFORE BE IT RESOLVED that we do hereby agree to the Terms and Conditions of this Agreement between the Urban Animal Officer, Donald Ellingson and the Municipality of Swan Valley West and authorize the Deputy Reeve and Chief Administrative Officer to sign said agreement on behalf of the Municipality.
Carried:

7. GLEN FOSTER
CARRIE BLOSHA
WHEREAS the Council has received a written Employee Request for Leave dated May 29th, 2017;
THEREFORE BE IT RESOLVED that the aforementioned request shall be approved as received.
Carried:

8. DAVID MINISH
IRWIN STEEN
WHEREAS Councillor Glen Foster wishes to step down from the Landfill Committee;
THEREFORE BE IT RESOLVED that we do hereby agree to appoint Councillor Blosha to the Landfill Committee.
Carried:

9. DAVID MINISH
GLEN FOSTER
WHEREAS the owners of PT. SE ¼ 12-38-28W have made application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Indigenous and Municipal Relations dated June 1st, 2017 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions and requirements are met as included with the above noted letter.
Carried:

10. CARRIE BLOSHA
GLEN FOSTER
WHEREAS the owners of PT. N ½ Sec. 12-36-29W have made application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Indigenous and Municipal Relations dated May 30th, 2017 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions and requirements are met as included with the above noted letter.
Carried:

11. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the members of the Council for the Municipality of Swan Valley West to hereby agree to amend the re-zoning of By-Law No. 2383-04 to allow for a Multi-Family Dwelling and shall re-issue notices under the Planning Act, with a new date for a Public Hearing to be set for July 25th, 2017 at 7:30 pm.
Carried:

12. GLEN FOSTER
DAVID MINISH
WHEREAS the members of Council wish to make a change in the position of Media Spokesperson for the Municipality of Swan Valley West;
THEREFORE BE IT RESOLVED that we do hereby agree to change the position of media spokesperson to the Reeve or, in the absence of the Reeve, it shall be the Deputy Reeve.
Carried:

13. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that item no. 5.7 shall be tabled until June 27th, 2017 to allow the Landfill Committee to make review and provide a recommendation on the Landfill Management Policy & Attendant’s Job Description. Carried:

14. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that the Swan River Fire Department Response Report for the month of May, 2017 shall be received by the Council for the Municipality of Swan Valley West.
Carried:

15. GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West, in accordance with Part 6 of the Planning Act, shall hold a Public Hearing on Tuesday, June 27th, 2017 at 7:45 pm in the Council Chambers at 216 Main Street West, Swan River, MB. For the purpose of hearing and receiving comments regarding the Variation Application received regarding the property known as the Lot 3, Plan 27149.
Carried:

16. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West, in accordance with Part 6 of the Planning Act, shall hold a Public Hearing on Tuesday, June 27th, 2017 at 7:30 pm in the Council Chambers at 216 main Street, MB. For the purpose of hearing and receiving comments regarding the Conditional Use Application received regarding the property known as the SW ¼ 15-37-27W1.
Carried:

17. IRWIN STEEN
CARRIE BLOSHA
WHEREAS the Municipality of Swan Valley West has reviewed the approved Development Permit regarding the construction of a Telecommunications Tower on NW ¼ 10-36-27W, and find no concerns regarding its establishment at that location;
THEREFORE BE IT RESOLVED that we do hereby agree to submit a letter to NetSet Communications approving the construction a tower as per the Development Application dated May 6th, 2016 and approved by the Development Officer on May 15th, 2016.
Carried:

18. DAVID MINISH
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the amendments made to the Delegation Request Form as received and circulated.
Carried:

19. CARRIE BLOSHA
DAVID MINISH
WHEREAS the attached recommendation has been received from the Transportation Committee dated June 2nd, 2017 regarding revision to the Policy for handling requests;
THEREFORE BE IT RESOLVED that the Council for the Municipality of swan Valley West do hereby accept, and agree to amend, said Policy to reflect the recommendations made by the Transportation Committee.
Carried:

20. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that we do hereby adjourn to the Regular Meeting of Council for the Public Hearing regarding the Conditional Use requested for the property known as the SW ¼ of Sec. 5-38-27W at 8:00 pm to reconvene after said Hearing.
Carried:

21. GLEN FOSTER
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West shall hereby call to order the Public Hearing regarding the Conditional Use Order for SW 5-38-27W this 14th day of June, 2017 at 8:02 p.m.
Carried:

22. DAVID MINISH
GLEN FOSTER
RESOLVED that this Public Hearing shall now adjourn at 8:13 p.m.
Carried:

23. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Regular Meeting of the Council for the Municipality of Swan Valley West shall now re-open at 8:14 p.m. to proceed with the regular business of council.
Carried:

24. CARRIE BLOSHA
IRWIN STEEN
WHEREAS the attached recommendation has been received from the Transportation Committee dated June 2nd, 2017 regarding re-call of Mower Operators as of June 12th, 2017;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West do hereby accept the recommendations made by the Transportation Committee.
Carried:

25. GLEN FOSTER
IRWIN STEEN
WHEREAS the attached recommendation has been received from the Transportation Committee dated June 2nd, 2017 regarding improvements to the following sections of road;
-Rd#198N between Rd#164w & Rd#167w
-Rd#167w between Rd#196w & Rd#198w
-Rd#198N between Rd#168w & Rd#169w
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West do hereby accept the recommendations made by the Transportation Committee.
Carried:

26. DAVID MINISH
GLEN FOSTER
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding Employee related matters.
Carried:

27. GLEN FOSTER
IRWIN STEEN
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:

28. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that a Special Meeting of Council shall be held on Monday, June 19th, 2017 at 5:30 pm for In-Camera discussions regarding employee matters.
Carried:

29. IRWIN STEEN
CARRIE BLOSHA
WHEREAS the Municipality of Swan Valley West and the Rural Municipality of Livingston have a signed agreement, as attached, for maintenance of the boundary road between the two municipalities;
AND WHEREAS there is provision in the agreement for cost share of additional maintenance to these roads, and a request to gravel has been brought forward from the Rural Municipality of Livingston to gravel the following portions;
-Rd#174w between NW 18-34-29W & SW 7-34-29W
-Rd#174w between Rd#204N &Rd#205N
-Rd#174w between Rd#209N & Rd#210N
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West do hereby agree to the graveling of the three and a half mile total at 125 yards per mile and a 50/50 cost share.
Carried:

30. GLEN FOSTER
DAVID MINISH
WHEREAS the attached recommendation has been received from the Transportation Committee dated June 9th, 2017 regarding structure and scheduling of the Work Place Health and Safety Program and appointment of a Safety Coordinator;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West do hereby accept the recommendations made by the Transportation Committee and hire Roberta Moshenko for the position of Safety Coordinator for the Municipality of Swan Valley West.
Carried:

31. CARRIE BLOSHA
IRWIN STEEN
WHEREAS the attached recommendation has been received from the Transportation Committee dated June 9th, 2017 regarding the purchase of grader blades;
THEREFORE BE IT RESOLVED that the council for the Municipality of Swan Valley West do hereby accept the recommendation made by the Transportation Committee for this purchase from Triod Supply.
Carried:

32. DAVID MINISH
GLEN FOSTER
WHEREAS the attached recommendation has been received from the Transportation Committee dated June 9th, 2017 regarding a proposal for stripping at the Koehn Gravel Pit;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West do hereby accept the recommendations made by the Transportation Committee.
Carried:

33. DAVID MINISH
IRWIN STEEN
WHEREAS the Council for the Municipality of Swan Valley West has received an application for a Conditional Use Permit on the property known as the SW ¼ Section 5-38-27W, specifically to allow for the construction of a pole Shed, as per Table 4-1 of Zoning By-Law #2383-04, and;
WHEREAS notice of the Public Hearing was posted and delivered to adjacent landowners in accordance with Part 6 of the Planning Act and the municipality has not received any objections with respect to said Conditional Use;
THEREFORE BE IT RESOLVED that Council of the Municipality of Swan Valley West does hereby approve the aforementioned conditional use as per the Application dated April 14th, 2017, shall issue Conditional Use Order No. 2017-03 and;
BE IT FURTHER RESOLVED that the Deputy Reeve and CAO shall be authorized to sign said Order on behalf of the Municipality.
Carried:

34. GLEN FOSTER
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of Stan Anderson, to the Prairie Region Transcaer Event to be held at the CN Campus in Winnipeg, MB. August 2nd and 3rd, 2017;
BE IT FURTHER RESOLVED that all applicable expenses shall be paid in accordance with current municipal policies and by-laws.
Carried:

35. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that following Grants be approved for payment, as per the 2017 Grant List:
$150 – Canada 150 Grant – Bowsman Early Learning Centre
$500 – SVRSS safe Grad
$300 – Benito Canada Day Fireworks
Carried:

36. DAVID MINISH
GLEN FOSTER
WHEREAS the Municipality of Swan Valley West and the Rural Municipality if Livingston have a signed agreement, as attached, for maintenance of the boundary road between the two municipalities;
AND WHEREAS there is provision in the agreement for cost share of additional maintenance to these roads, and a request to gravel the following portion;
-Rd#174W between Rd#214N and Rd#217N
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West do hereby agree to the graveling of the three mile section of road at 60 yards per mile and a 50/50 cost share.
Carried:

37. CARRIE BLOSHA
IRWIN STEEN
RESOLVED the Animal Control Report from the Rural Animal Control Officer for the month of May, 2017 shall be received, and that payment for said services shall be approved as submitted.
Carried:

38. GLEN FOSTER
IRWIN STEEN
RESOLVED the Council for the Municipality of Swan Valley West do hereby agree to accept the recommendation submitted from the Satellite Office in Benito to hire Kristen Bender for the Hometown Green Team Position #3, Urban area, with the start date to be set as July 4th, 2017, and;
BE IT FURTHER RESOLVED that the attached employment agreement shall be signed, a Green Team Student Profile completed, and a safety orientation shall be attended on before the start of employment.
Carried:

39. CARRIE BLOSHA
IRWIN STEEN
WHEREAS the Council has received a written request from an employee dated June 12th, 2017 for payout of the overtime accrued to date;
THEREFORE BE IT RESOLVED that the aforementioned request shall be approved as received.
Carried:

40. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #13429 to #13481 in the amount of $157,144.26
Payroll Cheques #1413 to #1432 in the amount of $24,114.06
Council Indemnity Cheques #1433 to #1441 in the amount of $9,336.85
For a Grand Total of $190,595.17
Carried:

41. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West do hereby approve to advertise and re-tender the Audit Contract for the year(s) 2016-2018 immediately with ads to be run in the Star & Times, on the municipal website, and in addition letters will also be sent out to reputable accounting firms requesting tenders.
Deadline for Proposals, (4:30 pm) July 7th, 2017.
Carried:

42. CARRIE BLOSHA
IRWIN STEEN
WHEREAS it is necessary to proceed with a full inspection of the Benito Wastewater system in order to create a comprehensive plan for repair and rehabilitation of the system with an intent to eliminate or significantly reduce the infiltration from groundwater;
THEREFORE BE IT RESOLVED that we do hereby agree to request technical and financial assistance from the Province of Manitoba for said survey and plan in order to address the infiltration issues as soon as reasonably possible.
Carried:

43. DAVID MINISH
IRWIN STEEN
RESOLVED that Agenda Item No. 8.1 shall be tabled until such time as a meeting can be held with Councillors’ Steen & Minish along with the Water resources Officer.
Carried:

44. IRWIN STEEN
GLEN FOSTER
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding correspondence, committee reports and In-Camera Discussions.
Carried:

45. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that Deputy Reeve, Brian Burick shall be authorized to attend the dedication ceremony to be held in Benito on June 19th, 2017 to honor Constable Wainwright and bring a message on behalf of the Council for Swan Valley West.
Carried:

46. GLEN FOSTER
DAVID MINISH
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees & Communications:
I. Steen Re: Investigations in Requests/Concerns
C. Blosha Re: Signage Required
G. Foster Re: Drainage Concerns/Culverts Concern
D. Minish Re: June District Meeting Report
B. Burick Re: Swan Valley Planning District Meeting
Carried:

47. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding employee matters.
Carried:

48. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:

49. GLEN FOSTER
IRWIN STEEN
RESOLVED that this meeting shall now adjourn at 11:42 p.m.
Carried:

Note: Received for Publishing August 31, 2017.
Published with prior date to preserve historical timeline.