Swan Valley West Minutes – May 9, 2017

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 9th day of May, 2017 at 7:00 p.m.


Present:
Deputy Reeve; Brian Burick

Councillors; Carrie Blosha, Glen Foster , David Minish, Terry Neely
Irwin Steen

CAO; Carolyn Gordon

Additions to the Agenda:

5.5.3 Appointment of Chairperson – Transportation Committee
5.5.4 Gravel Application – Map of North Area
5.1.4 Zoning By-Law No. 0067-17, First Reading / Public Hearing 06/27/17
8.9 Town of Swan River Re: Public Hearing Notice

1. GLEN FOSTER
IRWIN STEEN
RESOLVED that the Agenda for the Regular Meeting of Council held this 9th day of May, 2017 shall be adopted as amended.
Carried:

2. IRWIN STEEN
GLEN FOSTER
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding employee matters.
Councillor Minish called for a recorded vote:
Steen YES
Blosha YES
Minish NO
Neely NO
Foster YES
Burick YES
Carried:

3. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:

4. TERRY NEELY
GLEN FOSTER
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on April 25th, 2017 and the Public Hearings for the 2017 Financial Plan held on April 18th, 2017 and April 19th, 2017 shall be adopted as circulated.
Carried:

5. GLEN FOSTER
TERRY NEELY
RESOLVED that the Urban PW Report for the period ending April 30th, 2017 submitted by the Urban Public Works – Assistant Foreman shall be received by the Council for the Municipality of Swan Valley West.
Carried:

6. CARRIE BLOSHA
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West shall seek professional advice regarding in-camera discussions.
Carried:

7. TERRY NEELY
GLEN FOSTER
RESOLVED that By-Law No. 0057-17, being a by-law of the Municipality of Swan Valley West to govern the organization of the municipal council and the committees thereof, shall be introduced and read a first time this 9th day of May, 2017.
Carried:

8. IRWIN STEEN
TERRY NEELY
RESOLVED that By-Law No. 0066-17, being a by-law of the Municipality of Swan Valley West to regulate the proceedings and conduct of the municipal council and the committees thereof, shall be introduced and read a first time this 9th day of May, 2017.
Carried:

**Councillor Neely left the meeting at 9:05 pm**

9. DAVID MINISH
GLEN FOSTER
RESOLVED that we do hereby agree to table agenda item number 5.2 until May 23rd, 2017.
Carried:

10. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that the following members of council shall be authorized to attend the Parkland June District Meeting to be held in The Pas on June 13th, 2017 and that all expenses related to said attendance shall be appointed for payment in accordance with the current municipal policies & by-laws;
Dave Minish
Brian Burick
Carried:

RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the letter from Tom Koehn, resigning as Deputy Fire Chief of the Benito Fire Department with regrets and;
BE IT FURTHER RESOLVED that we do hereby acknowledge that Mr. Koehn plans to remain an active member of the Benito Fire Department with sincere appreciation for his services and commitment to the municipality.
Carried:

10. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following list of Fire Fighters for the Benito Fire Department;

Fire Chief – William Woytkiw
Deputy Fire Chief – Randy Koehn
Fire Captain #1 – Bruce Scouten
Fire Captain #2 – Curtis Hack
Fire Captain #3 – Jeff Osatchuk

Fire Fighters;
Jay Barkman
Lamar Koehn
Tom Koehn
Morgan Kushniryk
Kelly Makasoff
Dallas Miller
Chayce Osatchuk
Tyler Parks
David Pleli
Alexander Reihl
Colin Woytkiw
Lorne Woytkiw
Riley Woytkiw

Junior Fire Fighter – Blake Woytkiw

Reserve Member – Tom Lyons
Carried:

11. CARRIE BLOSHA
DAVID MINISH
RESOLVED that the Swan River Fire Department Response Report for the month of March, 2017 shall be received by the Council for the Municipality of Swan Valley West.
Carried:

12. IRWIN STEEN
CARRIE BLOSHA
WHEREAS the owners of PT. NW ¼ SEC. 22-37-27W have made application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Indigenous and Municipal Relations dated March 24th, 2017 and have no objections to aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions and requirements are met as included with the above noted letter.
Carried:

13. DAVID MINISH
GLEN FOSTER
RESOLVED that the Animal Control Report for the month of March, 2017 shall be received by the Council for the Municipality of Swan Valley West, and that payment for said services shall be approved as submitted.
Carried:

14. DAVID MINISH
CARRIE BLOSHA
WHEREAS the Provincial government is sovereign in all matters of providing health care to the citizens of Manitoba, and;
WHEREAS challenges in recruitment and retention of health care professionals has led to the Province having difficulties living up to its sovereign obligation to provide health care in some areas of the Province of Manitoba: and;
WHEREAS it has become necessary for some Municipal governments to assist in the recruitment and retention of health care professionals and levy taxes to make such assistants possible; and
WHEREAS it has become evident that a joint Provincial and Municipal collaborative effort has not only led to more community and stake holder participation. It is also working very effectively and will be necessary for the foreseeable future in many areas of the province;
NOW THEREFORE BE IT RESOLVED that the AMM shall be asked to lobby the Province of Manitoba to match municipal funds up to a level of $10.00 dollars per capita as a Provincial contribution to all Municipalities that levy taxes and set up segregated funds exclusively for the recruitment and retention of the health care professionals.
Carried:

15. BRIAN BURICK
CARRIE BLOSHA
WHEREAS the Building Inspector has assessed the condition of the structures on the following properties owned by the Municipality of Swan Valley West and found them to be beyond repair;
Roll #312000.000 – 128-130 Main St. Benito – Lots 2&3, Block 4, Plan 362
Roll #312900.000 – 132 Second Ave. Benito – Lot 14, Block 4, Plan 362
Roll #310500.000 – 80 Second Ave. Benito – Lot 10, Block 4, Plan 362
THEREFORE BE IT RESOLVED that we do hereby authorize the Superintendent of Public Works and the Chief Administrative Officer to make the necessary arrangements to obtain permits and make arrangements for the demolition of the structures on the above noted properties as soon as is practical and municipal equipment and manpower are available, and;
BE IT FURTHER RESOLVED that the actual costs for equipment and staff shall be charged to the Benito LUD Budget as provided by the LUD Committee in the 2017 Service Plan. Carried:

16. GLEN FOSTER
IRWIN STEEN
WHEREAS By-Law # 02/13 (8) of the former Village of Benito states the following with regards to Outstanding Utility Bills;
“Pursuant to Section 252(2) of the Municipal Act, the amount of all outstanding charges for water and sewer services, including fines and penalties, are a lien and charge upon the land serviced, and shall be collected in the same manner in which ordinary taxes upon the land are collectible, and with like remedies.”
“Where charges and penalties pursuant to this by-law are not paid within sixty (60) days from the date when they were incurred, said charges and penalties shall be added to the taxes on the property and collected in the same manner as other taxes.”
AND WHEREAS notices have been sent in accordance with the aforementioned by-law, and attempts have been made to provide ample opportunity to make payment and bring the account in good standing;
THEREFORE BE IT RESOLVED that the outstanding balance of the attached list of Utility Accounts shall be moved to the taxes for the associated properties effective April 13th, 2017 provided said amount remains outstanding at the time.
Carried:

17. BRIAN BURICK
GLEN FOSTER
RESOLVED that item No. 5.13 regarding Municipal Policies shall be tabled to the next Regular Meeting of Council to be held on April 25th, 2017.
Carried:

18. DAVID MINISH
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does approved the following payments:
General Cheques #13284 to #13292 in the amount of $28,940.35
General Cheques #13293 to #13307 in the amount of $32,640.75
General Cheques #13308 to #13323 in the amount of $5,857.86
Payroll Cheques #1326 to #1342 in the amount of $22,987.98
Council Indemnity Cheques #1343 to #1352 in the amount of $8,731.95
For a Grand Total of $99,158.89
Carried:

19. DAVID MINISH
BRIAN BURICK
RESOLVED that, due to the change in the members of Council for the Municipality of Swan Valley West, the List of Committee Appointments for the 2017 shall be revised as attached hereto.
Carried:

20. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West, shall hereby receive the Report from the Deputy Reeve and the Superintendent of Public Works regarding emergency drainage and, having reviewed said report, agree with the recommendation to forward said report to the Municipality of Minitonas Bowsman for review and consideration.
Carried:

21. IRWIN STEEN
CARRIE BLOSHA
RESOLVED a “Canada 150 Grant” in the amount of $150.00 shall be made to the Benito Ladies Auxiliary of the Royal Canadian Legion Branch #228 by the Municipality of Swan Valley West for the display being created to honor the local veterans.
Carried:

22. DAVID MINISH
BRIAN BURICK
RESOLVED that we do hereby agree to send a letter to our MLA, Rick Wowchuk asking him to ensure that the Swan River Valley have representation on the UCN Board of Governors.
Carried:

23. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that we do hereby agree to authorize Jason Barkman to apply 45 yards of gravel on the road in to Koehn Pit and shall make payment for said gravel from the Haul Road account.
Carried:

24. BRIAN BURICK
GLEN FOSTER
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
I. Steen re: Public Meeting- Local Health Concerns & Minitonas Lions Supper
C. Blosha re: Fire Committee
B. Burick re: Airport Commission Meeting
D. Minish re: Public Meeting – Local Health Concerns & Keeping an eye on flooding & Representation Needed on UCN Board
G. Foster re: Vet Clinic Board Meeting & Culvert Damages
T. Neely re: Upcoming Meeting – Swan Valley Rise

Carried:

25. BRIAN BURICK
GLEN FOSTER
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding Employee Issues.
Carried:

26. IRWIN STEEN
BRIAN BURICK
RESOLVED that the members of Council for the Municipality of Swan Valley West do hereby approve payment of invoices submitted by Wolverine Water & Septic as follows;
- No.2378 dated April 3rd, 2017 in the amount of $196.88
- No.2398 dated March 29th, 2017 in the amount of $196.88
BE IT FURTHER RESOLVED that, despite the fact that normal protocol was not followed, the members of Council support the above noted expenditures
Carried:

27. GLEN FOSTER
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments;
General Cheques #13346 to #13352 in the amount of $27,453.05
General Cheques #13353 to #13387 in the amount of $127,200.72
General Cheque #13388 in the amount of $393.76
Payroll Cheques #1369 to #1385 in the amount of $21,500.87
Council Indemnity Cheques #1386 to #1395 in the Amount of $12,018.28
For a Grand Total of $188,566.68
Carried:

28. GLEN FOSTER
IRWIN STEEN
RESOLVED that Agenda Item No. 7.1 shall be tabled until May 23rd, 2017 to allow Councillor Blosha an opportunity to investigate the concern further.
Carried:

29. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that the Rural Foreman shall be placed in charge of the demolition of certain municipal structures in Benito as outlined in Resolution No.15, dated April 11th, 2017 and shall be instructed to move forward with said demolition as soon as reasonably possible.
Carried:

30. DAVID MINISH
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the financial statement for the Big Woody Community Centre for their 2016- 2017 Fiscal Year and shall proceed with payment of the $1000 Donation for 2017.
Carried:

31. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve payment of the $500 Donation to the Bowsman Cemetery Association for 2017.
Carried:

32. DAVID MINISH
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby confirm the Tax Impact Meeting for the 2018 Assessment Roll shall be part of the June 27th, 2017 Regular Meeting of Council, and shall begin at 7:00 pm.
Carried:

33. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that we do hereby agree to continue for up to ½ hour past curfew to complete Committee Reports and Communications.
Carried:

34. GLEN FOSTER
IRWIN STEEN
RESOLVED that the following reports shall be received by members of Council;
I. Steen Re: Stripping of pits
C. Blosha Re: Upcoming meetings, NWR Library & LUD Committee
D. Minish Re: Taking Resolution to June Meeting
G. Foster Re: Transportation Meeting
Carried:

35. GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby authorize the purchase of Municipal merchandise as per the quote dated May 5th, 2017.
Carried:

36. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that this meeting shall now adjourn at 11:06 pm.
Carried:

Note: Received for Publishing August 31, 2017.
Published with prior date to preserve historical timeline.