Swan Valley West Minutes – January 24, 2017

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 24th day of January, 2017 at 7:00 p.m.



Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster
David Minish, Terry Neely, Stan Potten
CAO; Carolyn Gordon

Absent with Prior Written Notice:

Delegations;
6:00 pm – M. Provencher re: 2015 Audit
7:30 pm – S. Anderson re: Emergency Measures

Additions to the Agenda:
5.14 Change Orders – Flood Site No. 65-2014
5.15 2017 Problem Beaver Program for Farmland
7.7 Resolutions and Correspondence from Benito LUD

1. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held this 24th, day of January, 2017 shall be adopted as amended.
Carried:

2. GLEN FOSTER
TERRY NEELY
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on January 10th, 2017 and the Special Meeting of Council held on the January 4th, 2017 & January 16th, 2017 shall be adopted as circulated.
Carried:

3. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that By-Law No. 0061-17, being a by-law of the Municipality of Swan Valley West to amend By-Law No. 2435-14 of the former Rural Municipality of Swan River to provide for the expenditure and borrowing of funds for construction of municipal bridge infrastructure, shall be introduced and read a first time this 24th day of January, 2017.
Carried:

4. TERRY NEELY
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to apply for a Pesticide Use Permit and authorize the management staff to complete and sign said application on behalf of the municipality and;
BE IT FURTHER RESOLVED that the required public notification shall proceed as required under the Environment Act.
Carried:

5. BRIAN BURICK
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to retain the services of Ferriss Law for provision of legal services and do hereby approve payment of the 2017 retainer as set out in their statement of account dated January 9th, 2017.
Carried:

6. TERRY NEELY
DAVID MINISH
RESOLVED that the annual incremental wage increases for 2017 shall be approved by council as outlined in the employment agreements entered into at the time of hiring.
Carried:

7. STAN POTTEN
CARRIE BLOSHA
RESOLVED that attendance of all members of the Council for the Municipality of Swan Valley West at the G-5 Meeting to be held in Cowan, MB on February 6th, 2017 and all applicable expenses shall be paid in accordance with current Municipal Policies & By-Laws.
Carried:

8. CARRIE BLOSHA
TERRY NEEELY
RESOLVED that By-Law No. 0060-17, being by-law of the Municipality of Swan Valley West to amend By-Law No.0042-15 establishing the positions of Designated Officers for the municipality, shall be introduced and read a first time this 24th day of January, 2017.
Carried:

9. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that By-Law No. 0060-17, being by-law of the Municipality of Swan Valley West to amend By-Law No.0042-15 establishing the positions of Designated Officers for the municipality, shall be read a second time this 24th day of January, 2017.
Carried:

10. TERRY NEELY
CARRIE BLOSHA
RESOLVED that the Council for Municipality of Swan Valley West does hereby approve the addition of the Superintendent of Public Works, Kevin Genoway as a secondary cardholder and authorizes the CAO to prepare and execute the necessary documents in order to add Mr. Genoway as an authorized holder of the municipal credit card, to be used under the terms and conditions of the current municipal procurement policy.
Carried:

11. BRIAN BURICK
TERRY NEELY
WHEREAS the Council for the Municipality of Swan Valley West has received and reviewed the contents of the Municipal Landfill Site Management Policy;
THEREFORE BE IT RESOLVED that we do hereby agree to make changes to the draft policy as discussed and shall be reviewed and considered for approval at the first February Council Meeting.
Carried:

12. STAN POTTEN
GLEN FOSTER
WHEREAS the Council for the Municipality of Swan Valley West has received and reviewed the contents of the Municipal Policy regarding the Declaration of a Community Event and agree to the contents as presented;
THEREFORE BE IT RESOLVED that we do hereby agree to adopt the aforementioned policy as received.
Carried:

13. STAN POTTEN
DAVID MINISH
WHEREAS the Council for the Municipality of Swan Valley West has received and reviewed the contents of the Municipal Policy regarding Procedures for Access to Information and agree with the contents of the policy as presented;
THEREFORE BE IT RESOLVED that we do hereby agree to adopt said policy as amended.
Carried:

14. GLEN FOSTER
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West has reviewed the Application for License to Construct Water Control Works on the property known as the NW1/4 36-34-28W and have no objections to the proposed water retention project as outlined on the notes submitted with the application;
THEREFORE BE IT RESOLVED that we do hereby approve said project and do hereby authorize the CAO to submit written approval to the Province of Manitoba on behalf of the municipality.
Carried:

15. STAN POTTEN
BRIAN BURICK
WHEREAS this year is Canada’s 150th Anniversary and the Council for the Municipality wishes to support projects that specifically relate to the special celebration;
THEREFORE BE IT RESOLVED that we do hereby agree to get a Budget of $900.00 total for said grants and shall place a limit of $150.00 for each grant requested.
Carried:

***Council Member Carrie Blosha withdrew from the meeting at 8:42 p.m.***

***With reference to the January 24th, 2017 Agenda, Item #5.11, Resolution #15 regarding the request for a grant from the Benito School Garden Club. Carrie Blosha, a member of council for the Municipality of Swan Valley West, disclosed a personal interest in the matter before council.***

16. TERRY NEELY
DAVID MINISH
WHEREAS the Council for the Municipality of Swan Valley West has received a letter from the Benito School “Earth rangers” Gardening Club requesting financial support for their Canada 150 Garden Project;
THEREFORE BE IT RESOLVED that we do hereby approve payment of a grant in the amount of $150.00 for their “Canada Flag” Garden Project.
Carried:

***Council Member Carrie Blosha returned to the meeting at 8:53 p.m.***

17. GLEN FOSTER
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West, in accordance with Part 6 of the Planning Act, shall hold a Public Hearing on Monday, February 13th, 2017 at 7:30 pm in the Council Chambers at 216 Main Street West, Swan River, MB. for the purpose of hearing receiving comments regarding the Conditional Use Application and Variation Application received regarding the property known as the NE ¼ of Section 6-36-27WPM.
Carried:

18. STAN POTTEN
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West has reviewed all tenders submitted for the 2017 Gravel Hauling Tender;
THEREFORE IT BE RESOLVED that we do hereby accept the tender submitted by Campbell Construction Inc. and shall send written notification to all applicants accordingly.
Carried:

19. TERRY NEELY
DAVID MINISH
WHEREAS the Council for the Municipality of Swan Valley West has reviewed all tenders submitted for the 2017 Gravel Crushing Tender;
THEREFORE BE IT RESOLVED that we do hereby accept the tender submitted by Cook Bros. Cartage Ltd. and shall send written notification to all applicants accordingly.
Councillor Minish Called For A Recorded Vote:
Burick - Yes
Scouten - Yes
Blosha – Yes
Foster – Yes
Potten – Yes
Neely – Yes
Minish – Yes
Carried:

20. CARRIE BLOSHA
STAN POTTEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve Change Order No. 4 regarding aggregate utilized on Flood Site No. 65-2014 and authorize the CAO to sign said Order on behalf of the municipality.
Carried:

21. TERRY NEELY
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the Application for Funding prepared for submission under the 2017 Growing Assurance Program – Farmland Beaver Damage Control and authorize the CAO and Finance Officer to sign said application on behalf of the municipality.
Carried:

22. GLEN FOSTER
STAN POTTEN
RESOLVED that the Council for Municipality of Swan Valley West does hereby agree to hold a Special Meeting of Council on January 31th, 2017 at 5:00 pm for the purpose of receiving the 2015 Audited Financial Statement and reviewing Municipal By-Laws.
Carried:

23. BRIAN BURICK
GLEN FOSTER
WHEREAS the first Regular Meeting in February for the Council for the Municipality of Swan Valley West is scheduled for February 14th, 2017 conflicts with Valentine’s Day;
THEREFORE IT BE RESOLVED that we do hereby agree to move said meeting to February 13th, 2017 at 7:00 pm and will post notice as soon as possible to notify the public of this change.
Carried:

24. DAVID MINISH
TERRY NEELY
RESOLVED that the letter received from Lorne Mydynski withdrawing the offer to purchase the municipal property known as Lot 10, Block 7, Plan 787 DLTO shall be accepted by council and;
THEREFORE BE IT RESOLVED that the property shall be placed back on the list of properties for sale by the municipality.
Carried:

25. GLEN FOSTER
BRIAN BURICK
RESOLVED that the correspondence and Resolutions received from the Benito LUD Committee shall be received by the Council for the Municipality of Swan Valley West.
Carried:

26. STAN POTTEN
TERRY NEELY
RESOLVED that we do hereby agree to renew the membership for the Municipality of Swan Valley West in the Parkland Tourism Association for 2017.
Carried:

27. STAN POTTEN
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West has reviewed and approves the quote received from Balchen and Kulchycki Surveys for the work required to complete the Road Plan for part of NE ¼ 35-33-28W;
THEREFORE BE IT RESOLVED that we do hereby authorize the CAO to send written approval to proceed on behalf of the municipality.
Carried:

28. TERRY NEELY
DAVID MINISH
RESOLVED that the Municipality of Swan Valley West does hereby agree to renew their membership in the Federation of Canadian Municipalities (FCM) for 2017.
Carried:

29. DAVID MINISH
GLEN FOSTER
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding “In-Camera” Legal Issues.
Carried:

30. STAN POOTEN
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby accept the December 31st, 2016 Bank Reconciliation.
Carried:

31. GLEN FOSTER
TERRY NEELY
RESOLVED that the following reports shall be received as presented by Council:
- C. Blosha, LUD Meeting
- D. Minish, Ratepayer Consultation Meeting
- B. Burick, Transportation Meeting, School Division Strategic Planning Meeting and SLWCD Meeting
- T. Neely, Swan Valley RISE
- V. Scouten, Hudson Bay Route Assoc.
Carried:

**Reeve Verne Scouten withdrew from the meeting at 11:26pm **

** With reference to the January 24th, 2017 Agenda, Item # 11.1, Resolution # 32 regarding the “In Camera” discussions on the landfill site issue Reeve Verne Scouten, disclosed a personal interest in the matter before council.**

** Deputy Reeve Terry Neely assumed the chair **

32. CARRIE BLOSHA
STAN POTTEN
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding legal matters.
Carried:

33. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:

34. GLEN FOSTER
DAVID MINISH
RESOLVED that this meeting now adjourn at 12:50 a.m.
Carried: