Swan Valley West Minutes – December 13, 2016

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 13th day of December, 2016 at 5:35 p.m.


Present:
Reeve; Verne Scouten
Councillors; Brian Burick, Glen Foster, David Minish
Terry Neely, Stan Potten
CAO; Carolyn Gordon

Absent with Prior Written Notice:
Councillor; Carrie Blosha

Delegations;
5:30 pm – G. Dobbyn re: Location of Municipal Road #163W (btw. Rd#197N & Rd#198N)
6:35 pm – Town of Swan River re: Signing of Service Agreement
7:30 pm – Swan Valley Museum Board re: Projects & Funding
8:00 pm – A. Safiniuk re; Clarification of Road Access to Property

1. STAN POTTEN
BRIAN BURICK
RESOLVED that the Agenda for the Regular Meeting of Council held this 13th, day of December, 2016 shall be adopted as Presented.
Carried:

2. GLEN FOSTER
TERRY NEELY
RESOLVED that written notice of absence has been received from Councillor, Carrie Blosha regarding the Regular Meeting of Council held on this 13th day of December, 2016 and the same shall be accepted by the members of Council for the Municipality of Swan Valley West.
Carried:

3. STAN POTTEN
BRIAN BURICK
RESOLVED that the Minutes for the following list of meetings of the Council for the Municipality of Swan Valley West shall be adopted as circulated;
- Regular Meetings held on November 8th, 2016 and November 29th, 2016
- Special Meeting held on November 14th, 2016
- Two Public Hearings held on November 29th, 2016
Carried:

4. TERRY NEELY
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West recognizes that a portion of Road #163W between Road #197N and Road #198N crosses onto private land on the NE ¼ of Section 35-33-28W and;
WHEREAS it is necessary and in the best interest of the municipality and the landowner to have the proper steps taken to purchase the land on which this portion of municipal road lies and have it properly registered, removing the appropriate number of acres from the owner’s assessed land;
THEREFORE BE IT RESOLVED that we do hereby authorize the Superintendent of Public Works and the Chief Administrative Officer to take the necessary steps to survey the area in question, secure a proper Road Plan, and draft a purchase agreement for the council and the landowner to review.
Carried:

5. GLEN FOSTER
TERRY NEELY
RESOLVED that we do hereby agree to table a decision regarding agenda item number 5.4 until the second regular meeting in December in order to allow all members of council to be present for discussion and a decision on the appointments for the 2017 Fiscal Year.
Carried:

6. BRIAN BURICK
STAN POTTEN
WHEREAS the Council for the Municipality of Swan Valley West have reviewed and are in agreement with the terms and conditions of the proposed Boundary Road Agreement between the Municipality of Minitonas-Bowsman and the Municipality of Swan Valley West
THEREFORE BE IT RESOLVED that we do hereby agree to enter into the aforementioned agreement and do hereby authorize the Reeve and CAO to sign said agreement on behalf of the municipality.
Carried:

7. GLEN FOSTER
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Swan River Fire Department Response Report for the month of November, 2016.
Carried:

8. STAN POTTEN
TERRY NEELY
RESOLVED that we do hereby accept the recommendation of the Superintendent of public Works to hire a Casual Public Works Labourer for work required in both the Urban and Rural Areas as may be required, and;
BE IT FURTHER RESOLVED that the position shall be advertised with a deadline for application to be set for January 6th, 2017.
Carried:

9. BRIAN BURICK
TERRY NEELY
WHEREAS recent vandalism has caused concern for the safety of municipal staff and;
WHEREAS it is the responsibility of the municipal council and management to ensure the safety of all members of staff while at work;
THEREFORE BE IT RESOLVED that Council for the Municipality of Swan Valley West does hereby amend the Winter Hours of Operation at the Benito Landfill Site effective immediately;
BE IT FURTHER RESOLVED that the new schedule shall be hereby adopted and circulated by advertising in the Star & Times, on ValleyBiz, on the Municipal Website, posted in all appropriate locations within the municipality and distributed to those who attend the landfill sites in the near future.
Carried:

**Councillor Minish arrived at the meeting at 7:30 pm.**

10. STAN POTTEN
BRIAN BURICK
RESOLVED that a decision on item No.5.9 shall be tabled until the second regular meeting of December in order to obtain another quote.
Carried:

11. STAN POTTEN
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West has met with members of the Swan Valley Historical Museum Board, had their questions answered and have received their most recent Audited Financial Statement;
THEREFORE BE IT RESOLVED that we do hereby approve payment of the 2016 Grant in the amount of $6000.00 to the Swan Valley Historical Museum.
Carried:

12. TERRY NEELY
DAVID MINISH
RESOLVED that, in accordance with Subsection 365(2) of the Municipal Act, the Council for the Municipality of Swan Valley West does hereby declare the year 2016 as the designated year, and require all taxes in arrears for the year 2015 and prior, including any and all interest, to be sold at the Tax Sale Auction to be held on October 12th, 2017 at 10:00 a.m. in the Council Chambers at 216 Main Street West, Swan River, MB. and;
BE IT FURTHER RESOLVED that Taxervice shall be hired to manage the Tax Sale for the municipality during the Fiscal Year 2017 and Scott Tibble shall be appointed as the Auctioneer for the aforementioned Tax Sale.
Carried:

13. BRIAN BURICK
STAN POTTEN
RESOLVED that a decision on agenda item number 5.12 shall be tabled until the second regular meeting in December.
Carried:

14. TERRY NEELY
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West shall hereby approve the payout of Overtime as requested, and under the terms of the employment contract and;
BE IT FURTHER RESOLVED that the remaining hours of accumulated overtime shall be carried over into the first three months of 2017, with the agreement that any unused hours remaining as of March 31st, 2017 shall expire and that no payment in lieu of those unused hours shall be made.
Carried:

15. GLEN FOSTER
TERRY NEELY
RESOLVED the Rural Animal Control Report for the month of November, 2016 shall be received, and that payment for said services shall be approved as submitted.
Carried:

16. BRIAN BURICK
STAN POTTEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation for the period ending November 30th, 2016 and the Financial Statement for the period ending December 13th, 2016 as presented.
Carried:

17. GLEN FOSTER
TERRY NEELY
RESOLVED that the Council for Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #12938 to #12947 in the amount of $ 334,989.94
General Cheques #12948 to #12983 in the amount of $ 306,655.46
General Cheques #12984 to #12996 in the amount of $ 194,655.56
Payroll Cheques #1136 to #1148 in the amount of $19,372.61
Payroll Cheques #1149 to #1154 in the amount of $ 5,095.35
Council Indemnity Cheques #1155 to #1164 in the amount of $ 11,238.26
For a Grand Total of $ 872,007.18
Carried:

18. TERRY NEELY
STAN POTTEN
RESOLVED that a Special Meeting of Council shall be held on Jan 4, 2017 at 5: p.m. For the purpose of the meeting with the members of the Benito LUD Committee to undertake a review of 2016 and begin preparations for 2017, and;
BE IT FURTHER RESOLVED that there shall be a review of Municipal Policies and By- Law at this same meeting in order to begin the process of making updates and revisions as required for consideration by members of council in January, 2017.
Carried:

19. DAVID MINISH
BRIAN BURICK
RESOLVED that the members of council do hereby agree that the media spokesperson shall be responsible to prepare the ‘Municipal Corner Articles” for submission to the Star and Times as part of the duties as media spokesperson, and;
BE IT FURTHER RESOLVED that the articles shall be sent to the members of council for review and any comments / suggestions that members of council wish to offer provided those comments be made well ahead of the deadline for submission of the articles.
Carried:

20. STAN POTTEN
BRIAN BURICK
RESOLVED that any unfinished business from this evening’s meeting shall be completed on Dec 15, 2016 at 7:00 p.m. along with the presentation of the 2015 Audited Financial Statements.
Carried:

21. TERRY NEELY
STAN POTTEN
RESOLVED that, due to the Christmas Holidays, the second Regular Meeting of December shall be moved to Thursday, December 29th, 2016 at 5:00 p.m.
Carried:

22. GLEN FOSTER
STAN POTTEN
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
- Councillor Minish: S.V. Rise Workshop and S.V. Rise Meeting
- Councillor Burick: SLWCD Meeting and Christmas Banquet
- Reeve Scouten: S.V. Rise Discussion
Carried:

23. TERRY NEELY
GLEN FOSTER
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Committee Members shall go into camera and close the meeting to the public to Discuss Employee Matters and Legal Matters.
Carried:

24. STAN POTTEN
BRIAN BURICK
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall re- opened to the public.
Carried:

25. TERRY NEELY
GLEN FOSTER
RESOLVED that this meeting shall now adjourn at 11:05 p.m.
Carried: