Swan Valley School Division Minutes – January 16, 2017

Swan Valley
School Division

Executive Summary of the
Jaunary 16, 2017
Regular Board Meeting

Submitted by:
Tim Mendel

1. The Board passed a motion nominating Board Chair Kelli Riehl for Region 1 Director for the Manitoba School Boards Association. If she is successful she would be a member of the MSBA Provincial Board. It has been a number of years since Swan Valley School Board has had a member on the Provincial Board.

2. The Board was informed that the new website has gone live. The task now is to keep it current and relevant so that people will go to the site on a regular basis to keep informed about what’s happening in the area schools.

3. The CEO informed the Board that the process for hiring a new Principal of École Swan River South School has started. The ad will run in local papers as well as the Winnipeg Free Press and Brandon Sun. Parents, teachers and students will be asked to provide ideas/thoughts on what skills, qualities, training, etc., the new principal should possess. A teacher and parent will be asked to sit in on the interviews. The Board and CEO will make the final decision. The goal is to have a new principal in place by early February.

4. The Maintenance Supervisor updated the Board on a number of projects that are occurring in the Division. He also updated the Board on some of the ongoing maintenance work that has been done by his Department this year.

5. The Board was informed that the Division was able to reduce one bus route.

6. The Board was provided an update on the SVRSS and Division Office Building Envelope Upgrade. Work continues with the Public School Finance Board, SVSD and the Architect to finalize plans and provide a costing for the projects.

7. The Board will partner with SVTA in sponsoring a team in the Corporate Challenge Hockey Tournament.


Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on January 16, 2017 commencing at 7:30 p.m. (unapproved)

The following were present:
Chair: K. Riehl
Vice-Chair: L. Evans
Trustees: D. Burghart, S. Haluschak, K. Highmoor, V. Rooks, W. Schaffer,
B. Stephen, G. Wowchuk
Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch
Student Services Coordinator: D. Burnside
Maintenance Supervisor: C. Staniland
Absent: D. Coulthart


R1 W. Schaffer, B. Stephen:
THAT the Minutes of the regular meeting of December 12, 2016, be adopted.

R2 V. Rooks, D. Burghart:
THAT the Staffing Report of the Superintendent/CEO, 8.2, as presented, be ratified.

R3 G. Wowchuk, D. Burghart:
THAT the Report of the Secretary-Treasurer, 9.2, on Capital Disbursements, be received and authorization of payments outlined, be approved.

R4 K. Highmoor, S. Haluschak:
THAT as per the Report of the Secretary-Treasurer, 9.3, the accounts listed on cheque vouchers and being the general cheques numbering 49802 to 50034 and B 48943 to B 48990 inclusive and EFT’s, which includes general in the amount of $973,870.07 and payroll in the amount of $857,043.59 plus additional payroll cheques numbering 2519 to 2544 in the amount of $11,460.91, for a total of $1,842,374.57 for the month of November be approved for payment.

R5 V. Rooks, W. Schaffer:
THAT as per Item 13.1, the Minutes of the Community Connections Committee Meeting of December 7, 2016, be received.

R6 G. Wowchuk, S. Haluschak:
THAT the letter from George van der Walt, 13.2, outlining several requests of the Board re SVRSS Rugby/Football/Soccer Field, be received.

R7 W. Schaffer, K. Highmoor:
THAT as per Item 14.1, the Swan Valley School Division Board of Trustees by resolution endorse the nomination of Trustee/Board Chair Kelli Riehl for Manitoba School Boards Association, Region One Director.
CARRIED (Trustee Riehl excused herself for this item.)

R8 D. Burghart, G. Wowchuk:
THAT the Board move to In-Camera.

R9 G. Wowchuk, K. Highmoor:
THAT the Board move out of In-Camera.

R10 K. Highmoor, S. Haluschak:
THAT as per Finance Item 17.2.1, the Report on the SVRSS Wall Repair, be received.
CARRIED (Trustees Stephen and Wowchuk excused themselves for a portion of 17.2.1)

R11 W. Schaffer, B. Stephen:
THAT as per Item 17.5.1, the Report on the Human Relations and Board Development Committee Meeting held November 28, 2016, be received. CARRIED

R12 V. Rooks, D. Burghart:
THAT as per Item 17.5.2, the Communities That Care Youth Survey Report, be received.

R13 G. Wowchuk, D. Burghart:
THAT Item 17.7.1 on Trustee Concerns, be received.

R14 V Rooks, D. Burghart:
THAT we do now adjourn at 9:30 p.m.