Swan Valley West Minutes – November 8, 2016

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 8th day of November, 2016 at 7:20 p.m.


Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish,
Terry Neely
CAO; Carolyn Gordon

Absent with Prior Written Notice:
Councillor; Stan Potten

Delegations;
7:00 pm Board of Revision re: 2017 Assessment Roll
7:15 pm Public Hearing re: Variation Application, Lot 2, Plan 54338
8:00 pm R. Sorrell re: Maintenance of Man/Sask Boundary Road

Additions to the Agenda:
5.10 2nd Change Order & Progress Estimate
5.14 SVSD re: AMM Convention Resolution no.8-2016
5.15 CJ104 re: Request for Recorded Interview
5.16 Subdivision Application – NW ¼ Section 28-34-28W

1. TERRY NEELY
DAVID MINISH
WHEREAS written notice of absence respecting Councillor Stan Potten with regards to the Council Meetings held between October 7th, 2016 and November 12th, 2016 was approved by Resolution No.2 dated October 11th, 2016;
THEREFORE BE IT RESOLVED that we do hereby acknowledge said absence from the Regular Meeting of Council for the Municipality of Swan Valley West held this 8th, day of November, 2016.
Carried:

2. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council for the Municipality of Swan Valley West held this 8th, day of November, 2016 shall be adopted as amended.
Carried:

3. GLEN FOSTER
TERRY NEELY
RESOLVED that the Minutes for the Regular Meetings of the Council for the Municipality of Swan Valley West held on October 25th, 2016 and the Public Hearing held on October 25th, 2016 shall be adopted as circulated.
Carried:

4. DAVID MINISH
CARRIE BLOSHA
RESOLVED that the following reports shall be received by the Council for the Municipality of Swan Valley West;
- Rural PW Report for the period ending November 7th, 2016 as submitted by the Superintendent of Public Works
- Urban PW Report for the period ending October 31st, 2016 as submitted by the Urban Public Works – Assistant Foreman
Carried:

5. Omitted – Council error in numbering

6. DAVID MINISH
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby acknowledge receipt to the Agreement to Revise Assessment for the Property known as Roll #96950.000 dated November 7th, 2016.
Carried:

7. GLEN FOSTER
CARRIE BLOSHA
WHEREAS the Council for the Municipality of Swan Valley West has received an application for a Zoning Variance on Lot 2, Plan 54338 (Part of NE ¼ Section 9-37-27W) to vary the minimum required front setback, as per Table 4-1 of By-Law #2383-04, from One Hundred and Twenty-five (125) feet to Sixty (60) feet, and;
WHEREAS notice of the Public Hearing was posted and delivered to adjacent landowners in accordance with Part 6 of the Planning Act, and;
Whereas neighboring landowners do not oppose said variance and no objections have been received;
NOW THEREFORE BE IT RESOLVED that Council of the Municipality of Swan Valley West does hereby approve the aforementioned variance as per the Application dated November 8th, 2016, Variation Order No. 2016-02
Carried:

8. TERRY NEELY
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West, in accordance with Part 6 of the Planning Act, shall hold a Public Hearing on Tuesday, November 29th, 2016 at 7:00 pm in the Council Chambers at 216 Main street West, Swan River, MB for the Conditional Use Application received regarding the property known as Part of SW ¼ Section 33-36-27WPM.
Carried:

9. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West, in accordance with Part 6 of the Planning Act, shall hold a Public Hearing on Tuesday, November 29th, 2016 at 7:30 pm in the Council Chambers at 216 Main street West, Swan River, MB for the Conditional Use Application received regarding the property known as Part of SW ¼ Section 6-37-28WPM.
Carried:

10. CARRIE BLOSHA
BRIAN BURICK
WHEREAS the owner of S.E. ¼ Sec. 12-35-28WPM has made application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Indigenous and Municipal Relations dated October 24th, 2016 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions and requirements are met as included in the above noted letter.
Carried:

11. GLEN FOSTER
TERRRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the Applications for Licenses to Construct Drainage Works for municipal cleanouts as follows;
- NE ¼ Section 34-37-27WPM (Rd#158W)
- SE ¼ Section 27-37-29WPM (Rd#170W)
- NE ¼ Section 6-36-27WPM & East ½ Section 7-36-27WPM (Rd#161W)
- East ½ Section 18-38-27WPM (Rd#161W)
BE IT FURTHER RESOLVED that the Reeve and CAO shall be authorized to sign the Landowner Approval Sections of the Provincial Applications on behalf of the Municipality.
Carried:

12. TERRY NEELY
DAVID MINISH
WHEREAS the Council for the Municipality of Swan Valley West deems it important to support and promote economic development in the Swan River Valley;
THEREFORE BE IT RESOLVED that we do hereby agree to commit to a three year membership in Swan Valley RISE for the years 2017, 2018 and 2019 and;
BE IT FURTHER RESOLVED that the 2017 Levy of $24,530 shall be paid from the municipality’s 2015 surplus funding, a portion of which was budgeted for economic development and not expended in the 2015 calendar year, and;
BE IT FURTHER RESOLVED that any annual increase in the Levy shall be no greater than the annual cost of living.
Defeated:

13. BRIAN BURICK
TERRY NEELY
WHEREAS there was a surplus of $1545.00 in the 2014 Municipal Road Improvements Projects upon completion, and a project was undertaken in 2016 as a continuation of the project originally started on Rd#164W under this program in 2014;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to request that the Province of Manitoba consider the reallocation of the $1545.00 from the aforementioned surplus to the Road Improvement Project on Rd#164W as shown on the cost summary report prepared for the Province of Manitoba.
Carried:

14. BRIAN BURICK
CARRIE BLOSHA
WHEREAS there is an estimated surplus of $18,456.00 available from Project #1 (Main Haul Road #216N) in the 2015 Municipal Road Improvement Project, and a project was undertaken in 2016 as a continuation of the project originally started on Rd#164W under this MRIP Program;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to request that the Province of Manitoba consider the reallocation of the $18,456.00 from the aforementioned surplus to the Road Improvement Project on Rd#164W as shown on the cost summary report prepared for the Province of Manitoba.
Carried:

15. TERRY NEELY
GLEN FOSTER
WHEREAS there is approximately $34,420.00 remaining in the 2015 Municipal Road Improvement Project Funding and;
WHEREAS the unfavorable weather in 2016 has made it impossible to complete the project on the Main Haul Road (Rd#216N), forcing the municipality to hold over the project for completion in 2017;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to request that the Province of Manitoba consider approval of an extension to the end of the 2017 construction season and allow the remaining funds in the 2015 MRIP Program to be carried over into 2017 for completion of the aforementioned project and submission of the final claim.
Carried:

16. TERRY NEELY
DAVID MINISH
WHEREAS the Council for the Municipality of Swan Valley West does hereby agree that the recruitment of Medical Professionals is vital to the future of the Swan Valley and it’s residents and;
WHEREAS, despite Provincial responsibilities for the provision of health care, there is a need to continue making contributions toward the recruitment of Doctors and other Medical Professionals in order to provide proper healthcare to local residents;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to the following;
- A ‘per capita’ levy of up to $16 for the next 3 years (2017, 2018 & 2019)
- A portion of the municipal levy to be used for payment of a part time employee to devote his/her time to recruit doctors and other medical professionals for the Swan Valley
BE IT FURTHER RESOLVED that we do hereby agree to move forward with the development of a job description, a budget proposal, and the hiring of an individual to work on recruiting Medical Professionals for the Swan Valley as a continuation of the program originally established by Swan Valley RISE and the Medical Services Committee.
Carried:

17. GLEN FOSTER
TERRY NEELY
RESOLVED that the Swan River Fire Department Response Report for the month ending October 31st, 2016 shall be received by the Council for the Municipality of Swan Valley West.
Carried:

18. TERRY NEELY
CARRIE BLOSHA
WHEREAS the Council for the Municipality of Swan Valley West has received notification from Stantec Consulting Inc. regarding the need to provide approval for Change Orders and the recent Progress Estimate with regards to Flood Site #65/2014 under the terms and conditions set out in the Disaster Financial Assistance Program, and;
WHEREAS we do hereby agree to the aforementioned recommendations received from Stantec as noted in their correspondence of November 2nd, 2016 and November 7th, 2016 which are fully funded under the 2014 DFA Program;
THEREFORE BE IT RESOLVED that the following items shall be approved for Site #65/2014 – Project No. 113732520 and shall be forwarded to EMO for consideration as follows;
- Change Order No.4, Professional Services Agreement Change Order regarding the engineering budget due to the increased time required for inspections
- Change Order No.2, Contractor’s Costs regarding the additional costs for pile splices which were not part of the original contract
- Progress Estimate No. 2 regarding work completed up to October 31st, 2016
BE IT FURTHER RESOLVED that the CAO shall be authorized to sign the aforementioned Change Orders and Progress Estimate on behalf of the municipality.
Carried:

19. TERRY NEELY
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby decline the request for an interview from CJ104 Radio.
Carried:

20. BRIAN BURICK
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West shall show appreciation to their volunteers and employees by hosting a Christmas Supper on Friday, December 9th, 2016 and shall appoint the following members of council to organize this year’s event;
- Carrie Blosha
- Terry Neely
- Glen Foster
Carried:

**Councillor Neely left the meeting at 9:32 pm**

21. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West shall support the informal recommendation made by the Benito LUD Committee to renew the ‘villageofbenito.com’ domain name and shall hereby authorize payment for said renewal from the LUD budget for 2016 as directed by the Secretary for the Benito LUD Committee.
Carried:

22. DAVID MINISH
GLEN FOSTER
RESOLVED that a decision regarding the 2016 museum grant shall be tabled until November 29th, 2016 and a delegation from the Museum Board shall be requested at that meeting.
Carried:

23. DAVID MINISH
GLEN FOSTER
RESOLVED that, upon receipt of a an invitation from the Swan Valley School Division, the following shall be approved to attend a super meeting to represent the Municipality of Swan Valley West and enter into discussion regarding the establishment of an ‘Education Funding Model Task Force’;
- Reeve, Verne Scouten
- Councillor, Brain Burick
- CAO, Carolyn Gordon
Carried:

24. GLEN FOSTER
CARRIE BLOSHA
WHEREAS the owners of PT. NW ¼ SEC. 28-34-28WPM have made application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Indigenous and Municipal Relations dated November 7th, 2016 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions and requirements are met as included in the above noted letter.
Carried:

25. BRIAN BURICK
CARRIE BLOSHA
RESOLVED the Rural Animal Control Report for the month of October, 2016 shall be received, and that payment for said services shall be approved as submitted.
Carried:

26. GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #12840 to #12842 in the amount of $ 554.20
Carried:

27. GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
General Cheques #12843 to #12889 in the amount of $ 281,913.76
General Cheque #12890 in the amount of $124,028.63
Payroll Cheques #1087 to #1105 in the amount of $27,134.05
Council Indemnity Cheques #1106 to #1115 in the amount of $8,703.70
For a Grand Total of $ 441,780.14
Carried:

28. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Financial Statement for the period ending October 31st, 2016 as presented.
Carried:

29. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that the 2017-2018 Budget for the Swan Lake Watershed Conservation District along with the annual summary report shall be hereby received by the Council for the Municipality of the Swan Valley West, and;
BE IT FURTHER RESOLVED that we do hereby approve the SLWCD Budget as presented.
Carried:

30. GLEN FOSTER
DAVID MINISH
WHEREAS Councillor Foster, the Municipality’s representative on the Swan Valley Vet Services Board, is not attending the AMM Convention in Winnipeg;
THEREFORE BE IT RESOLVED that, in his absence, Councillor Burick shall attend the Vet Services Commission AGM on November 21st, 2016.
Carried:

31. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the council for the Municipality of Swan Valley West shall table Agenda Item No.8.4 until to the information included on the NWR Library Proposed Budget are completed.
Carried:

32. GLEN FOSTER
BRIAN BURICK
RESOLVED that the council for the Municipality of Swan Valley West shall receive the Manitoba Crime Stoppers financial statement for 2015 and do hereby approve the payment of $292.30 ($.10 per resident) for 2017.
Carried:

33. DAVID MINISH
GLEN FOSTER
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding in camera discussion, private works & employee vacation and overtime payout.
Carried:

34: BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the council for the Municipality of Swan Valley West does hereby agree to attend an ‘In Camera’ meeting with representatives of Canada Post to discuss local postal services, including pending decisions that are not yet ready to release to the general public, to be held on November 14 at 5:00 p.m.
Carried:

35: DAVID MINISH
GLEN FOSTER
RESOLVED that the Report on Unsightly Property in the Benito LUD shall be received by the council for the Municipality of Swan Valley West as submitted by the Designated Officer responsible for By-law No, 01/13 of the former Village of Benito.
Carried:

36: DAVID MINISH
GLEN FOSTER
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss employment related matters.
Carried:

*** Reeve Scouten left the meeting at 11:45 p.m.***
Councillor Blosha assumed the chair

37: GLEN FOSTER
DAVID MINISH
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:

38: BRIAN BURICK
GLEN FOSTER
RESOLVED that, in accordance with past practices of the Municipality of Swan Valley West, the request for payment of work performed on Municipal Property submitted on October 20th, 2016 must be declined for payment as written approval from the Municipality was not obtained prior to undertaking said works.
Carried:

39: BRIAN BURICK
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the request for payout of overtime accrued as per the employee’s request dated November 2nd, 2016 and;
BE IT FURTHER RESOLVED that we do hereby agree that unused vacation time shall not be paid out at this time.
Carried:

40. GLEN FOSTER
BRIAN BURICK
RESOLVED that this meeting shall now adjourn at 11:50 p.m.
Carried: