Swan Valley West Minutes – October 25, 2016

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 25th day of October, 2016 at 7:00 p.m.


Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish, Terry Neely
CAO; Carolyn Gordon

Absent with Prior Written Notice:
Councillor; Stan Potten

Delegations;
7:00 pm Public Hearing re: Conditional Use Application, SE ¼ Sec.21-34-29
8:00 pm H. Nielsen re: Swan Valley RISE Presentation

Additions to the Agenda:
6.0 Animal Control Report for September, 2016
7.3 Resolutions from Benito LUD Committee

1. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that we do hereby acknowledge Councillor Potten’s absence from this evening’s meeting as approved at the Regular Meeting of Council held on the 11th day of October, 2016 by the members of Council for the Municipality of Swan Valley West.
Carried:

2. GLEN FOSTER
DAVID MINISH
RESOLVED that the Agenda for the Regular Meeting of Council held this 25th day of October, 2016 shall be adopted as amended.
Carried:

3. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West shall hereby call to order the Public Hearing regarding the application for Conditional Use regarding the property known as the SE ¼ of Section 21-34-29wpm at 7:05 p.m.
Carried:

4. TERRY NEELY
DAVID MINISH
RESOLVED that written notice of absence, which includes approval for the meeting to proceed in his absence, has been received from Councillor, Stan Potten regarding Special Meetings of Council and shall be hereby acknowledged this 25th day of October, 2016 by the Council for the Municipality of Swan Valley West.
Carried:

List of Public Persons in attendance is attached hereto.

Reeve, Verne Scouten opened the Public Hearing and welcomed those in attendance.

CAO, Carolyn Gordon reviewed the rules of order for the hearing and the details regarding the application for the conditional use. An invitation was made to those in attendance to make presentations or to ask any questions they may have regarding the proposed conditional use. Members of council were invited to ask questions and provide comments regarding the conditional use application. The applicant answered any questions posed by members of council. No written or oral objections were received.

Reeve Verne Scouten then thanked those who attended and participated in the discussion.

5. BRIAN BURICK
TERRY NEELY
RESOLVED that this Public Hearing shall now adjourn at 7:15 p.m.
Carried:

6. BRIAN BURICK
CARRIE BLOSHA
RESOLVED the Regular Meeting of the Council for the Municipality of Swan Valley West shall now re-open at 7:15 p.m. to proceed with the regular business of council.
Carried:

7. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Minutes for the Regular Meetings of the Council for the Municipality of Swan Valley West held on September 27th, 2016 and October 11th, 2016 and the Special Meetings of Council held on October 4th, 2016 and October 14th, 2016 shall be adopted as circulated.
Carried:

8. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Rural PW Report for the period ending October 24th, 2016 as submitted by the Superintendent of Public Works shall be received by the Council for the Municipality of Swan Valley West.
Carried:

9. CARRIE BLOSHA
BRIAN BURICK
WHEREAS there are Flood Sites from 2014 that are waiting for engineering reports and could not be completed due to inclimate weather;
THEREFORE BE IT RESOLVED that we do hereby request an extension for the submission of final claims to EMO under the DFA program to October 1st, 2017.
Carried:

10. GLEN FOSTER
TERRY NEELY
WHEREAS an application was submitted to the Municipality for a Conditional Use Permit on the SE ¼ of Section 21-34-29wpm to provide for the construction of a cabin as allowed under Table 4-1 “AG” Agricultural General Zone, Use and Bulk Table as part of the Rural Municipality of Swan River Zoning By-Law #2383-04, and;
WHEREAS such construction is classified as a ‘Conditional Use’ on the aforementioned Table and notice of the Public Hearing was posted and delivered to adjacent landowners as required under The Planning Act, and;
WHEREAS no objections have been received;
NOW THEREFORE BE IT RESOLVED that Council for the Municipality of Swan Valley West does hereby approve said application, subject to any conditions that may be set out in the ‘Conditional Use Approval’ document, a copy of which is attached hereto, and;
BE IT FURTHER RESOLVED that the CAO shall be authorized to sign the aforementioned ‘Conditional Use Approval’ on behalf of the Municipality.
Carried:

11. CARRIE BLOSHA
TERRY NEELY
WHEREAS the owner of N.W. ¼ SEC. 30-36-27WPM has made application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated October 19th, 2016 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the above noted property, provided all requirements are met as noted by the following;
- Comments from Manitoba Conservation (Environment – Onsite Wastewater Management)
- Correspondence from Manitoba Hydro (Easement)
Carried:

12. TERRY NEELY
GLEN FOSTER
WHEREAS the Council for the Municipality of Swan Valley West recognizes the increase in requests for Access to Information as well as the need to Protect Personal Privacy, and have reviewed the new Policy regarding ‘Procedures for Access to Information’;
THEREFORE BE IT RESOLVED that we do hereby agree to adopt the new Municipal Policy entitled ‘Procedures-Access to Information’ as presented.
Carried:

13. TERRY NEELY
GLEN FOSTER
WHEREAS Subsection 10(4) of The Municipal Councils and School Boards Election Act states that “if the office of senior election official becomes vacant, the elected authority must immediately appoint a successor”, and;
WHEREAS it has recently been brought to the Cao’s attention that a senior election official was appointed by Resolution of the Council for the Municipality of Swan Valley West on January 27th, 2015 for the 2015 by-election only;
THEREFORE BE IT RESOLVED that we do hereby agree to advertise the position of ‘Senior Election Official’ for the Municipality of Swan Valley West as soon as possible and shall select the best candidate for said position upon review of all applications and a formal interview process.
Carried:

14. TERRY NEELY
CARRIE BLOSHA
WHEREAS Resolution No.13 dated September 27th, 2016 was passed by the Council for the Municipality of Swan Valley West regarding an Application to Construct Water Control Works on the land known as the NE ¼ & NW ¼ of Section 8-35-28WPM and;
WHEREAS there was a typing error made when entering the legal description on the original application;
THEREFORE BE IT RESOLVED that we do hereby approve the correction of the legal description on said application and acknowledge that the land in the Municipality of Swan Valley West should read ‘the NE ¼ & NW ¼ of Section 8-35-27WPM, and;
BE IT FURTHER RESOLVED that the corrected application shall be submitted to Manitoba Conservation and Water Stewardship for consideration.
Carried:

15. BRIAN BURICK
TERRY NEELY
RESOLVED the Council for the Municipality of Swan Valley West does hereby agree to provide Municipal Landowners Approval for the Applications for License to Construct Water Control Works on the following property where said works cause surface water to enter into the municipal ditches, as indicated on the maps submitted with said applications to the Province of Manitoba;
- SE ¼ Section 24-36-28WPM
- NW ¼ Section 13-36-28WPM
AND BE IT FURTHER RESOLVED that all drainage works shall conform with the terms and conditions set by the Province of Manitoba, and any works outside those shown on the aforementioned application shall be identified and brought to council for approval of additional drainage into the municipal ditch prior to commencing construction of the same, and;
BE IT FURTHER RESOLVED that either the Reeve or the CAO shall be authorized to sign the Landowner Approval Sections of the Provincial Applications to Construct Water Control Works and the Municipal Landowner Agreement & Liability Release Form (where applicable) on behalf of the Municipality.
Carried:

16. CARRIE BLOSHA
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West agrees that it is important to recognize the sacrifices made by those Military Veterans who have served and are still serving our country, as well as their families;
THEREFORE BE IT RESOLVED that we do hereby approve the purchase of the annual ¼ page ad in the Military Service Recognition Book in 2017 and the same shall be included in the 2017 Budget.
Carried:

17. GLEN FOSTER
DAVID MINISH
WHEREAS the Regular Meeting of the Council for the Municipality of Swan Valley West set for November 22nd, 2016 falls on the second day of the AMM Convention;
THEREFORE BE IT RESOLVED that we do hereby agree to move said meeting of council by one week to November 29th, 2016 at 7:00 pm. and shall post an ad for the public in both municipal offices immediately to alert the public of the change in this regular meeting date.
Carried:

18. CARRIE BLOSHA
BRIAN BURICK
RESOLVED the Rural Animal Control Report for the month of September, 2016 shall be received, and that payment for said services shall be approved as submitted.
Carried:

19. TERRY NEELY
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #12802to #12839 in the amount of $1,860,375.95
Payroll Cheques #1068 to #1086 in the amount of $26,176.45
For a Grand Total of $1,886,552.40
Carried:

20. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation for the period ending September 30th, 2016 and the Financial Statement for the period ending October 24th, 2016 as presented.
Carried:

21. TERRY NEELY
DAVID MINISH
WHEREAS the members of Council for the Municipality of Swan Valley West have reviewed and reconsidered the recommendation received from the CAO regarding Employee Overtime and agree to the proposal as presented;
THEREFORE BE IT RESOLVED that we do hereby accept said recommendation dated June 21st, 2016 and shall authorize the CAO to offer the proposal as outlined in the recommendation.
Carried:

22. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West shall receive the following resolutions from the Benito LUD Committee;
- No.8 dated September 30th, 2016 regarding Swan Valley Settlement Services
- No.9 dated September 30th, 2016 regarding the Swan Valley Veterinary Clinic
Carried:

23. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West shall receive the Age Friendly Meeting Report submitted by the Benito LUD Committee Chair, William Zebinski.
Carried:

24. CARRIE BLOSHA
TERRY NEELY
RESOLVED that the CAO and all members of Council for the Municipality of Swan Valley West shall be authorized to attend the Doctor Recruitment Meeting to be held on November 3rd, 2016 at 6:00 pm in the Legion Room at the War Veterans Hall.
Carried:

25. GLEN FOSTER
BRIAN BURICK
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
- Councillor Blosha had no report
- Councillor Minish reported on the Provincial Budget Consultation Meeting
- Councillor Burick reported on the Shared Service Meeting with the Town of Swan River and the SLWCD meeting
- Councillor Neely reported on the Shared Service meetings with the Town of Swan River and Minitonas-Bowsman and Swan Valley RISE
- Councillor Foster had no report
- Reeve Scouten Reported on the Two Shared Service Meetings
Carried:

26. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss Shared Services, Boundary Road Agreement and Employee Related Issues.
Carried:

27. TERRY NEELY
BRIAN BURICK
RESOLVED that pursuant to Section 152 (4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:

28. BRIAN BURICK
CARRIE BLOSHA
WHEREAS the Council for the Municipality of Swan Valley West has reviewed the terms and conditions outlined in the Boundary Road Agreement received from the Municipality of Minitonas-Bowsman and wish to propose changes to the proposed agreement;
THEREFORE BE IT RESOLVED that we do hereby agree to submit a request to the Council for the Municipality of Minitonas-Bowsman to give consideration to proposed amendments to the aforementioned Agreement and shall table their final decision until such time as a response has been received.
Carried:

29. GLEN FOSTER
TERRY NEELY
WHEREAS three invoices dated July 27th, 2015 were received on October 17th, 2016 for application of gravel on Boundary Rd#157W between the following locations;
- Rd#204N & Rd#206N
- Rd#226N & Rd#228N
- Rd#206N & Rd#208N
THEREFORE BE IT RESOLVED that the members of Council do hereby agree that they will make payment of the aforementioned invoices as submitted, and;
BE IT FURTHER RESOLVED that all future invoices must be accompanied by a signed purchase order to be considered for payment.
Carried:

30. TERRY NEELY
GLEN FOSTER
RESOLVED that this meeting shall now adjourn at 11:56 p.m.
Carried: