Swan Valley
School Division

Executive Summary of the
November 2, 2016
Regular Board Meeting

Submitted by:
Tim Mendel
Superintendent/CEO



1. The official audit of the School Division was completed this past week. The independent Auditor for the Division presented the Audited Financial Statement as of June 30, 2016 to the Board. A copy will be posted once the new website goes live, which should happen in the next two weeks.

2. The Board passed a motion authorizing religious instruction at Bowsman, ESRSS, Minitonas Early Years and Taylor Schools.

3. The Board instructed management to continue negotiations with Manitoba Housing whereby the new Building Construction Program would build a few houses for Manitoba Housing.

4. Trustees that attended the Regional Trustee Meeting in Brandon reported the key topics discussed at the Regional Meeting.
Key topics discussed were: Education Finance Funding Formula, Indigenous Education, Pension Update

5. Trustees that attended the “Linkages” Conference hosted by UCN reported on sessions they attended. The Conference gave SVSD a chance to connect with other potential organizations that may offer training opportunities for the Valley.

6. The CEO reported meeting with a Committee of Kindergarten Teachers who wanted to simplify the Kindergarten Report Card. The new format will be piloted this year and feedback collected from parents at the end of the year in regards to the new report card.

7. The CEO reported that three principals had been appointed to a committee to look at fine tuning the Grades 1-6 and 7-8 Report Cards. No drastic changes can be made because report card formats are set by the province, but there are some things that local school divisions can change/modify. It is these local options that the committee will examine.

8. The Board passed a motion which authorized School Division participation on the Swan River Community Mobilization Steering Committee.

______________________________

Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on
November 1, 2016 commencing at 7:30 p.m. (unapproved)

The following were present:

Chair: K. Riehl
Vice-Chair: L. Evans
Trustees: D. Burghart, S. Haluschak, K. Highmoor, V. Rooks , W. Schaffer, G. Wowchuk
Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch
Student Services Coordinator: D. Burnside

Absent: B. Stephen, D. Coulthart, C. Staniland

3.0 Additions to Agenda by consensus:
17.1.4 Personnel – In-Camera

Resolutions:

R1 W. Schaffer, G. Wowchuk:
THAT the Minutes of the regular meeting of October 11, 2016, be adopted.
CARRIED

R2 G. Wowchuk, Sharla Haluschak:
THAT the Staff Report of the Superintendent/CEO, 8.2, as presented, be ratified.
CARRIED

R3 S. Haluschak, G. Wowchuk:
THAT the Report of the Secretary-Treasurer, 9.2, on Capital Disbursements, be received and authorization of payments outlined, be approved.
CARRIED

R4 K. Highmoor, V. Rooks:
THAT as per the Report of the Secretary-Treasurer, 9.3, a by-law to provide for the borrowing of up to $498,700.00, by issue of Promissory Note #LTPS0063, to meet the costs for the ESRSS Exterior Wall, Envelope and Roof Replacement project as authorized on Schedule “B” attached, be read a second time, that the rules of procedure be waived and that it be taken as read a third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 9/2016 and the seal of the School Division affixed thereto.
CARRIED

R5 V. Rooks, S. Haluschak:
THAT as per the Report of the Secretary-Treasurer, 9.4, the accounts listed on cheque vouchers and being the general cheques numbering 49198 to 49366 and B 48834 to B 48871 inclusive; which includes general in the amount of $741,010.65 and payroll in the amount of $587,472.42 plus additional payroll cheques numbering 2470 to 2481 in the amount of $12,032.42, for a total of $1,340,515.49 for the month of August be approved for payment.
CARRIED

R6 D. Burghart, W. Schaffer:
THAT as per Item 9.5, a by-law to provide for religious instruction classes at the Bowsman School, École Swan River South School, Minitonas Early Years School and Taylor School be read a first time long, that the rules of procedure be waived and that it be taken as read a second and third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 10/2016 and the seal of the School Division affixed thereto.
CARRIED (Trustee Highmoor with Board permission abstained from voting on this Agenda Item.)

R7 D. Burghart, W. Schaffer:
THAT the Report of the Secretary-Treasurer, 9.6, Revenue (Cash Basis) & Expenditure By Program for the two months ending August 31, 2016, be received.
CARRIED

R8 V. Rooks, K. Highmoor:
THAT as per Item 9.7, the Report of the Secretary-Treasurer on Division Reimbursement Rates, be revised as noted.
CARRIED

R9 L. Evans, D. Burghart:
THAT as per Item 9.8, the presentation of Linda Cole of Pacak Kowal Hardie & Company on the 2015/2016 Audited Financial Statements as of June 30, 2016, be received and approved.
CARRIED

R10 W. Schaffer, G. Wowchuk:
THAT the Report of the Student Services Coordinator, 10.1, on the Swan River Community Mobilization Charter, be received and the Agreement to Participate, be approved.
CARRIED

R11 G. Wowchuk, W. Schaffer:
THAT as per Item 14.1, the Report on the SVSD Building Construction Proposal, be received and administration be authorized to continue pursuing the proposed Building Construction Partnership.
CARRIED

R12 S. Haluschak, K. Highmoor:
THAT the Board move to In-Camera.
CARRIED

R13 D. Burghart, W. Schaffer:
THAT the Board move out of In-Camera.
CARRIED

R14 D. Burghart, W. Schaffer:
THAT as per Personnel Item 1.1, the update on the Psychologist position, be received and the addition to the 2016/17 Budget, as outlined, be approved.
CARRIED

R15 K. Highmoor, S. Haluschak:
THAT as per Personnel Item 1.2, the Contract for Service Agreement between Swan Valley School Division and Cameron Mateika, as outlined, be approved.
CARRIED

R16 S. Haluschak, G. Wowchuk:
THAT as per Personnel Item 1.3, the request from Tim Froese for an additional leave of absence, February 01 to June 30, 2017, be approved.
CARRIED

R17 S. Haluschak, K. Highmoor:
THAT as per Personnel Item 1.4, the request for additional leave days be granted at sub rate deduction with conditions as per Board direction.
CARRIED (Trustee Rooks excused herself for this Agenda Item.)

R18 S. Haluschak, K. Highmoor:
THAT Negotiation Item 4.1, be approved, as outlined.
CARRIED

R19 L. Evans, D. Burghart:
THAT we do now adjourn at 10:40 p.m.
CARRIED