Swan Valley School Division

Executive Summary of the
September 12, 2016
Regular Board Meeting

Submitted by:
Tim Mendel, Superintendent/CEO




1. The Board held its Reorganizational Meeting on September 12, 2016. The Board elected Kelli Riehl as its new Chair and Laurie Evans as the Vice-Chair. Congrats to both on their new leadership roles on the Board. The Board also thanked Bill Schaffer for the positive and thoughtful leadership he provided the Board over the last two years.

2. The Board approved additional staffing for École Swan River South School. This is to address high enrollment in the JK and K Classes.

3. Trustee Stephen reported that a meeting with the Town Officials was held on September 12 at Noon in regards to the parking situation at the Regional School. The option to build a parking lot for the Regional School on town property was discussed. A number of issues arose: traffic flow, location of the parking lot, future development of the land, etc. Given the concerns on both sides, the Board will now pursue parking options within its own foot print.

4. The Student Services Coordinator presented an informational session about Restitution to the Board. The presentation gave a number of examples of what schools have done to implement the program, allowed the Board to participate in a number of activities and provided a number of resources used as references for the program.
Great presentation!

5. The Maintenance Supervisor presented a report highlighting a number of projects that were completed over the summer. He also updated the Board on the progress of the current project at École. A huge thank you to the Custodial and Maintenance Staff for going the extra mile at Ecole to make sure classrooms were ready for the start of the school year.

6. The enrollment for the Division, as of September 9, was shared with the Board. At this time enrollment is at 1,477 students. Enrollment last September was 1,481. A reminder that these numbers are preliminary and include JK and K as full time students. Provincially JK is not recognized in enrollment data and K are considered .5 of a student, because the province only funds K at half time.

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Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on September 12, 2016 commencing at 8:00 p.m. (unapproved)

The following were present:

Chair: K. Riehl
Vice-Chair: L. Evans

Trustees: D. Burghart, S. Haluschak, K. Highmoor, V. Rooks, W. Schaffer, B. Stephen, G. Wowchuk

Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch
Student Services Coordinator: D. Burnside
Maintenance Supervisor: C. Staniland

Absent: D. Coulthart

Resolutions:

R1 D. Burghart, B. Stephen:
THAT the Agenda be amended to include: Addition to Staff Report re ESRSS. CARRIED

R2 K. Highmoor, G. Wowchuk:
THAT the Minutes of the regular meeting of August 22, 2016, be adopted. CARRIED

R3 S. Haluschak, W. Schaffer:
THAT the Superintendent’s Staffing Report, be approved, as presented. CARRIED

R4 K. Highmoor, G. Wowchuk:
THAT the Report of the Secretary-Treasurer on Capital Disbursements, be received and authorization for payment, be approved. CARRIED

R5 L. Evans, S. Haluschak:
THAT as per the Report of the Secretary-Treasurer, a by-law to provide for the borrowing of up to $678,000.00, by issue of Promissory Note #LTPS0052, to meet the costs for projects as authorized on Schedule “B” attached, be read a first time long and numbered 6/2016 and the seal of the School Division affixed thereto. CARRIED

R6 B. Stephen, D. Burghart:
THAT as per the Report of the Transportation Supervisor, the offer from Dennis Rogasky to purchase one used school bus, Unit #35.09 – 2003 International Blue Bird, for $4,000, plus applicable taxes, “sold as used parts as is where is” condition, be accepted. CARRIED

R7 B. Stephen, D. Burghart:
THAT the Board move In-Camera. CARRIED

R8 K. Highmoor, B. Stephen:
THAT the Board move out of In-Camera. CARRIED

R9 G. Wowchuk, S. Haluschak:
THAT James Waldner be hired for the Computer/Network Technician position and the salary recommendation be approved. CARRIED

R10 K. Highmoor, G. Wowchuk:
THAT we do now adjourn at 11:06 p.m. CARRIED