Swan Valley West Minutes – July 12, 2016

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 12th day of July, 2016 at 7:10 p.m.



Present:
Deputy Reeve; Terry Neely

Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish, Stan Potten

CAO; Carolyn Gordon

Absent with Prior Notice:
Verne Scouten

Delegation:
*Applicants – Variation Application (If Applicable)*
J. Soura re: Vendor Licensing Application

Additions to the Agenda:
4.13 Designations re: Fire Protection Agreements
5. Approve Payment – Building Inspector
5.2 Bank Reconciliation – June 30th, 2016 (now available)
6.3 Emergency “On Call” – Benito Utility

1. GLEN FOSTER
STAN POTTEN
RESOLVED that written notice of absence has been received from Reeve, Verne Scouten regarding the Regular Meeting of Council held on this 12th day of July, 2016 and the same shall be accepted by the members of Council for the Municipality of Swan Valley West.
Carried:

2. DAVID MINISH
GLEN FOSTER
RESOLVED that Deputy Reeve, Terry Neely shall assume the position of Chairperson for this evening’s meeting in the absence of Reeve, Verne Scouten.
Carried:

3. DAVID MINISH
STAN POTTEN
RESOLVED that the Agenda for the Regular Meeting of Council held this 12th day of July, 2016 shall be adopted as amended.
Carried:

4. STAN POTTEN
DAVID MINISH
RESOLVED that the minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on June 28th, 2016, and the Special Meeting of Council held on July 4th, 2016 shall be adopted as circulated.
Carried:

5. BRIAN BURICK
GLEN FOSTER
RESOLVED that the following reports shall be received by the Council for the Municipality of Swan Valley West;
– for the period ending July 12th, 2016 submitted by the Superintendent of Public Works
- for the period ending June 30th, 2016 submitted by the Urban Public Works – Assistant Foreman
- for the period ending July 12th, 2016 submitted by the Rural GreenTeam Summer Labourer
Carried:

6. CARRIE BLOSHA
STAN POTTEN
RESOLVED that a Special Meeting of Council shall be held on Monday, July 18th, 2016 at 4:00 p.m. for the purpose of discussing time sensitive issues.
Carried:

7. DAVID MINISH
GLEN FOSTER
RESOLVED that By-Law No. 0050-16, being a by-law of the Municipality of Swan Valley West for the purpose of amending By-Law No. 10/04 of the previous Village of Benito, shall be read a third time this 12th day of July, 2016, signed by the Reeve, and signed & sealed by the Chief Administrative Officer.
Verne Scouten absent
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
Carried:

8. STAN POTTEN
GLEN FOSTER
WHEREAS the Council for the Municipality of Swan Valley West has received application for Zoning Variance on Lots 3/5, Block 6, Plan 120 (Kenville) to vary the minimum required front setback, as per Table 4-2 of By-Law #2383-04, from Thirty (30) feet to Sixteen (16) feet; and
WHEREAS notice of the Public Hearing was posted and delivered to adjacent landowners; and
WHEREAS neighboring landowners do not oppose said variance and no objections have been received;
NOW THEREFORE BE IT RESOVED that Council of the Municipality of Swan Valley West does hereby approve the aforementioned Variance as per the Application dated June 10th, 2016.
Carried:

9. CARRIE BLOSHA
GLEN FOSTER
WHEREAS the council for the Municipality of Swan Valley West has reviewed the draft agreement for acceptance of OFFAL (Animal Waste) at the Benito Landfill Site and agree to the terms and conditions included in said agreement;
THEREFORE BE IT RESOLVED that we do hereby agree to enter into a formal agreement with Kim and Darryl Pierce, owners of Benito Premium Meats, for disposal of OFFAL (Animal Waste) at the Benito Landfill Site as outlined on the aforementioned agreement dated July 12th, 2016 and shall authorize the Deputy Reeve and CAO to sign said agreement on behalf of the municipality.
Carried:

10. BRIAN BURICK
GLEN FOSTER
RESOLVED that municipal signs shall be ordered as per the quote received from Airmaster dated June 20th, 2016 at a cost of $79.10 per sign plus applicable taxes and shipping.
Carried:

11. BRIAN BURICK
CARRIE BLOSHA
RESOLVED the Council for the Municipality of Swan Valley West does hereby agree to provide Municipal Landowner Approval for the Applications for License to Construct Water Control Works on the following property where said works cause surface water to enter into the municipal ditches, as indicated on the maps submitted with said applications to the Province of Manitoba;
- SE ¼ 02-35-28WPM
- Section 29-37-29WPM
- NE ¼ & NW ¼ 30-37-29WPM
- SE ¼ & SW ¼ 31-37-29WPM
- NW ¼ & SW ¼ 18-37-29WPM
- NW ¼ 19-37-29WPM
AND BE IT FURTHER RESOLVED that all drainage works shall conform with the terms and conditions set by the Province of Manitoba, and any works outside of those shown on the aforementioned application shall be identified and brought to council for approval of additional drainage into the municipal ditch prior to commencing construction of the same, and;
BE IT FURTHER RESOLVED that either the Reeve or the CAO shall be authorized to sign the Landowner Approval Sections of the Provincial Applications to Construct Water Control Works and the Municipal Landowner Agreement & Liability Release Form (where applicable) on behalf of the Municipality.
Carried:

12. DAVID MINISH
BRIAN BURICK
WHEREAS there have been three quotes received for conversion and updating of the municipality’s website, and the CAO has reviewed the quotes and provided a recommendation to Council for consideration;
THEREFORE BE IT RESOLVED that we do hereby agree to accept said recommendation and shall hire Ken Munro for a three year contract under the terms and conditions outlined in the recommendation, and;
BE IT FURTHER RESOLVED that the CAO shall be authorized to sign said three year agreement on behalf of the Municipality.
Carried:

13. STAN POTTEN
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to make a donation of $200.00 to the Swan Valley Chamber of Commerce for their Summer Staff at the Tourism Centre.
Carried:

14. DAVID MINISH
BRIAN BURICK
RESOLVED that we do hereby receive the Swan River Fire Department Response Report for the Month of June, 2016.
Carried:

15. DAVID MINISH
STAN POTTEN
RESOLVED that we do hereby accept the recommendation dated June 30th, 2016 submitted by the Superintendent of Public Works regarding the return of Lawrence Hart as Gravel Checker for the Municipality of Swan Valley West for the 2016 Gravel Season.
Carried:

16. CARRIE BLOSHA
GLEN FOSTER
WHEREAS the owner of S.W. ¼ SEC. 15-35-27WPM has made application to subdivide this property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated June 27th, 2016 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED that we do hereby approve the subdivision of the aforementioned property, provided any conditions set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried:

17. GLEN FOSTER
STAN POTTEN
RESOLVED that the Municipality of Swan Valley West shall hereby designate the Chief Administrative Officer as the person who shall be responsible for providing any required information to the Fire Chief with respect to Fire Protection Services as may be required.
Carried:

18. BRIAN BURICK
CARRIE BLOSHA
WHEREAS the Municipality of Swan Valley West has Agreements for Fire Service with the Town of Swan River and the Municipality of Minitonas-Bowsman which require the provision of certain authority for the Fire Chief of each department in the case of emergency response calls;
THEREFORE BE IT RESOLVED that we do hereby designate the Fire Chief of the respective departments to be the “authority having jurisdiction” as defined in the Manitoba Fire Code for the purpose of providing Fire Protection Services and;
BE IT FURTHER RESOLVED that the Fire Chief of the respective departments shall be deemed to be the “local assistant” to the Fire Commissioner in accordance with the requirements of The Fires Prevention and Emergency Response Act and;
BE IT FURTHER RESOLVED that the Fire Chief of the respective department shall be deemed to be the “fire guardian” for the purpose of providing wildfire protection operations pursuant to The Wildfires Act.
Carried:

19. DAVID MINISH
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the payments prepared for members of the Benito Fire Department as submitted for the period of January to June, 2016.
Carried:

20. DAVID MINISH
STAN POTTEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby
Approve the Building Permit Report prepared on July 8th, 2016 for the period of January to June, 2016 and the payment shall be made to the Building Inspector accordingly.
Carried:

21. BRIAN BURICK
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #12538 to #12544 in the amount of $44,559.04
General Cheques #12545 to #12571 in the amount of $43,504.35
Payroll Cheques #849 to #870 in the amount of $32,957.64
Fire Fighter Cheques #871 to #888 in the amount of $6,838.35
Council and Committee Cheques #889 to #898 in the amount of $10,159.80
For a Grand Total of $138,019.18
Carried:

22. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation Report for the period ending June 30th, 2016 as presented.
Carried:

23. STAN POTTEN
GLEN FOSTER
RESOLVED that in accordance with clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding the final items of discussion on the current agenda.
Carried:

24. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
- D. Minish re: HBRA Meeting
- B. Burick re: SVPD Demolition Permit
Carried:

25. GLEN FOSTER
BRIAN BURICK
RESOLVED that this meeting shall now adjourn at 11:26 p.m.
Carried: