Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 14th day of June, 2016 at 7:05 p.m.
Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Terry Neely, Glen Foster,
David Minish, Stan Potten
CAO; Carolyn Gordon
Absent with Prior Notice:
Delegation:
Additions to the Agenda:
3.1 Gravel Maps/Plans for 2016
3.2 Safety of Garbage Compactor Truck
4.11 Swan Valley Settlement Services – Audit Funding (Additional $1074)
8.3 Rescind Resolution – 3rd Reading of By-Law 0050-16
8.4 Appoint TAXervice and the Tax Sale Manager
1. STAN POTTEN
BRIAN BURICK
RESOLVED that the Agenda for the Regular Meeting of Council held this 14th day of June, 2016 shall be adopted as amended.
Carried:
2. GLEN FOSTER
TERRY NEELY
RESOLVED that the minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on May 24th, 2016 and the Special Meeting of Council held on June 5th, shall be adopted as circulated.
Carried:
3. CARRIE BLOSHA
STAN POTTEN
Resolved that the report for the period ending June 10, 2016 submitted by the Superintendent of Public Works shall be received by the Council for the Municipality of Swan Valley West.
Carried:
4. TERRY NEELY
DAVID MINISH
WHEREAS the Swan Valley Chamber of Commerce has requested funding assistance from the Municipality for Summer Student Staffing in 2016, and;
WHEREAS there is currently no provisions in the 2016 Budget for a funding contribution for these costs;
THEREFORE BE IT RESOLVED that we do hereby agree to table a decision for the June 28th, 2016 Meeting of Council in order to gather more information.
Carried:
*Reeve Verne Scouten withdrew from the meeting at 7:30 pm
**With reference to June 14, 2016 Delegations, Kim & Darryl Pierce and Barteski/Huminiuk regarding Presentation to Council – Benito Premium Meats & Benito Playground Project, Reeve Verne Scouten a member of council disclosed a personal interest in the matter before council and left the chair.**
*** Councillor Terry Neely, Deputy Reeve for the Municipality assumed the chair***
* Councillor Carrie Blosha withdrew from the meeting at 8:00 pm
**With reference to June 14, 2016 Delegation Barteski/Huminiuk regarding Presentation to Council –Benito Playground Project, Councillor Carrie Blosha a member of council disclosed a personal interest in the matter before council.**
**Reeve Verne Scouten and Councillor Carrie Blosha returned to the meeting at 8:12 p.m.**
***Deputy Reeve Terry Neely left the chair & Reeve Scouten resumed the chair***
5. STAN POTTEN
TERRY NEELY
WHEREAS the Council for the Municipality of Swan Valley West has agreed to allow businesses within the municipality to establish credit accounts through which they may charge landfill levies at the Swan River Landfill Site, and the application for said credit includes approval from the municipality, and;
WHEREAS the required areas of the Credit Application received has been completed, reviewed by the Council, and found to be acceptable for the purpose under which it has been submitted;
THEREFORE BE IT RESOLVED THAT we do hereby agree to approve the Credit Application submitted by;
– D & L Bobick (Rental Properties) – Dated May 30th, 2016
AND BE IT FURTHER RESOLVED that CAO, Carolyn Gordon shall be authorized to sign said agreement on behalf of the Municipality of Swan Valley West.
Carried:
6. GLEN FOSTER
BRIAN BURICK
WHEREAS new information has been provided to the Municipality regarding a possible alternative to the expansion of the Benito Lagoon;
THEREFORE BE IT RESOLVED that we do hereby authorize the CAO and Councillor Potten to further explore the option prior to moving forward with the proposed expansion and the purchase of land.
Carried:
7. DAVID MINISH
TERRY NEELY
WHEREAS the Council for the Municipality of Swan Valley West wishes to work with the Province of Manitoba and Russell Redi-Mix Concrete to provide access to Rd#158W for hauling materials required for Provincial Highway Contract No. 6548, and;
WHEREAS the representative of Russell Redi-Mix Concrete has agreed to the terms and conditions proposed by the Municipality as outlined in the proposed agreement;
THEREFORE BE IT RESOLVED that the CAO shall be authorized to sign the aforementioned Agreement on behalf of the Municipality, as witnessed by the Superintendent of Public Works.
Carried:
8. GLEN FOSTER
STAN POTTEN
RESOLVED that we do hereby accept the May, 2016 Swan River Fire Department Response Report as received.
Carried:
9. BRIAN BURICK
CARRIE BLOSHA
WHEREAS the owners of PT N.E. ¼ SEC. 8-37-28WPM have made application to subdivide this property, and;
WHEREAS the council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated June 3rd, 2016 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided any conditions set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried:
10. GLEN FOSTER
DAVID MINISH
WHEREAS the Council for the Municipality of Swan Valley West requires a local source of clay for blending with aggregate to create the required quality of road gravel;
THEREFORE BE IT RESOLVED we do hereby approve the terms and conditions set out in the agreement submitted to council and authorize the Reeve and CAO to sign said agreement on behalf of the Municipality.
Carried:
11. TERRY NEELY
CARRIE BLOSHA
WHEREAS the offer of the job of Interim-Seasonal Mower Operator was declined by the person initially offered the position;
AND WHEREAS the Superintendent of Public Works has reviewed applications and interviewed other applicants, and has presented his recommendation to Council after review with the CAO;
THEREFORE BE IT RESOLVED that we do hereby agree to accept his recommendation dated June 10th, 2016 and support said employment offer as proposed by the Superintendent of Public Works.
Carried:
12. STAN POTTEN
DAVID MINISH
WHEREAS there is currently a vacant position in the Urban Public Works Department;
AND WHEREAS the Superintendent of Public Works has met with the Urban Assistant Foreman and the Casual Labourer regarding the operations of the Urban Area;
THEREFORE BE IT RESOLVED that we do hereby agree to accept his recommendation dated June 10th, 2016 regarding the promotion of the Urban Labourer to a Full Time Position.
Carried:
13. CARRIE BLOSHA
BRIAN BURICK
WHEREAS it is necessary to move forward with the certification of the Urban Public Works Staff;
THEREFORE BE IT RESOLVED that we do hereby agree to approve registration of the Urban Assistant Foreman in the Wastewater Course & Exam and that all associated costs shall be paid by the municipality in accordance with current policies and by-laws, and;
BE IT FURTHER RESOLVED that we do hereby agree to approve registration of the Urban PW Labourer in both Water Certification Courses & Exams and that all associated costs shall be paid by the municipality in accordance with current policies and by-laws.
Carried:
14. TERRY NEELY
GLEN FOSTER
RESOLVED the Council for the Municipality of Swan Valley West does hereby agree to provide Municipal Landowner Approval for the revision to the License to Construct Water Control Works on the following property where said works cause surface water to enter into the municipal ditches, as indicated on the maps submitted with said applications to the Province of Manitoba;
– SE ¼ 6-35-27WPM
AND BE IT FURTHER RESOLVED that all drainage works shall conform with the terms and conditions set by the Province of Manitoba, and any works outside of those shown on the aforementioned application shall be identified and brought to council for approval of additional drainage into the municipal ditch prior to commencing construction of the same, and;
BE IT FURTHER RESOLVED that either the Reeve or the CAO shall be authorized to sign the Landowner Approval Sections of the Provincial Applications to Construct Water Control Works and the Municipal Landowner Agreement & Liability Release Form on behalf of the Municipality.
Carried:
15. DAVID MINISH
TERRY NEELY
RESOLVED that a Public Hearing shall be held on July 12th, 2016 for the purpose of receiving presentations from those interested regarding the Variation Application to reduce the Front Yard Setback Distance on the property in the Municipality of Swan Valley West known as Lots 3/5, Block 6, Plan 120 (Kenville) and;
BE IT FURTHER RESOLVED that notice of said hearing shall be issued in accordance with Subsection 169(1) of the Planning Act.
Carried:
16. STAN POTTEN
GLEN FOSTER
RESOLVED that the revisions of the Aggregate By-Law shall be tabled until later in 2016 in preparation for adoption in 2017.
Carried:
17. TERRY NEELY
DAVID MINISH
RESOLVED that item number 4.11 shall be tabled until June 28th, 2016 in order to obtain more information.
Carried:
18. CARRIE BLOSHA
STAN POTTEN
RESOLVED the Animal Control Report from the Rural Animal Control Officer for the month of May, 2016 shall be received, and that payment for said services shall be approved as submitted.
Carried:
19. BRIAN BURICK
STAN POTTEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #12457 to #12465 in the amount of $35,283.25
General Cheques #12466 to #12506 in the amount of $141,148.59
Payroll Cheques #800 to #817 in the amount of $24,859.66
Council & Committee Indemnity Cheques #818 to #827
In the amount of $11,039.00
For a Grand Total of $212,330.50
Carried:
20. BRIAN BURICK
STAN POTTEN
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss Staffing Matters and Legal Matters of the Municipality.
Carried:
21. STAN POTTEN
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:
22. GLEN FOSTER
TERRY NEELY
WHEREAS it is necessary to obtain Ministerial Approval for the Development Plan Amendment regarding the rezoning of Lots 3/4., Block 5, Plan 164 (156 Main Street Benito);
THEREFORE BE IT RESOLVED that we do hereby agree to rescind Resolution No. 6 dated April 26th, 2016 and shall hold third reading of By-Law No. 0050-16 until such time as said approval is received and the associated By-Law of the Swan Valley Planning District receives third reading.
Carried:
23. STAN POTTEN
GLEN FOSTER
RESOLVED that pursuant to By-Law No. 055-16 of the Municipality of Swan Valley West, TAXervice Inc. be appointed to manage property tax arrears recovery for the Municipality of Swan Valley West, and;
BE IT FURTHER RESOLVED that pursuant to By-Law No. 055-16 of the Municipality of Swan Valley West, Donna Zinkiew, General Manager of TAXervice Inc., shall be appointed Tax Sale Manager for the Municipality of Swan Valley West.
Carried:
24. STAN POTTEN
CARRIE BLOSHA
WHEREAS the Superintendent of Public Works has provided a map with the proposed plan for application of gravel for 2016 and said map has been reviewed by the members of Council;
THEREFORE BE IT RESOLVED that we do hereby agree to the proposed plan for the 2016 Gravel Application as submitted.
Carried:
25. TERRY NEELY
DAVID MINISH
RESOLVED that this meeting shall now adjourn at 11:40 p.m.
Carried: