Swan Valley West Minutes – May 24, 2016

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 24th day of May, 2016 at 7:10 p.m.



Present:
Reeve; Verne Scouten

Councillors; Carrie Blosha, Brian Burick, Terry Neely, Glen Foster,
David Minish, Stan Potten

CAO; Carolyn Gordon

Absent with Prior Notice:

Delegation:

Additions to the Agenda:

1. STAN POTTEN
BRIAN BURICK
RESOLVED that the Agenda for the Regular Meeting of Council held this 24th day of May, 2016 shall be adopted as presented.
Carried:

2. TERRY NEELY
BRIAN BURICK
RESOLVED that the minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on May 10th, 2016 and the Special Meeting of Council held on May 16th, 2016 to complete and close the May 10th, 2016 Regular Meeting held to address time-sensitive matters, shall be adopted as circulated and;
BE IT FURTHER RESOLVED that the minutes for the Budget Public Hearings held on May 9th, 2016 in Benito and May 10th, 2016 in Swan River, shall be adopted as circulated.
Councillor Burick called for a recorded vote;
Potten Yes
Blosha No
Burick No
Minish Yes
Scouten Yes
Neely Yes
Foster No
Carried:

3. STAN POTTEN
GLEN FOSTER
Resolved that we do hereby agree to accept the recommendation presented by the Superintendent of Public Works with regards to Sick Leave for the Mower Operator.
Carried:

4. GLEN FOSTER
CARRIE BLOSHA
WHEREAS the Agreement for Shared Landfill Services has been received from the Municipality of Minitonas-Bowsman, reviewed by the members of council, and found to be acceptable;
THEREFORE BE IT RESOLVED that we do hereby agree to accept the terms and conditions of the agreement as submitted, and authorize the Reeve and CAO to sign said agreement on behalf of the municipality.
Carried:

5. TERRY NEELY
BRIAN BURICK
WHEREAS the Agreement for Shared Fire Protection Services has been received from the Municipality of Minitonas-Bowsman, reviewed by the members of council, and found to be acceptable;
THEREFORE BE IT RESOLVED that we do hereby agree to accept the terms and conditions of the agreement as submitted, and authorize the Reeve and CAO to sign said agreement on behalf of the municipality.
Carried:

6. BRIAN BURICK
STAN POTTEN
WHEREAS the Municipality of Swan Valley West has been advised by Stantec that it is necessary to make changes to the original design proposed for repairs to Site #65, 2014;
THEREFORE BE IT RESOLVED that we do hereby approve the Change Order received May 19th, 2016 and authorize Stantec to submit said order to EMO in order for the costs for the redesign and the full repair costs to be included in the DFA Claim for the aforementioned flood-site.
Carried:

7. CARRIE BLOSHA
BRIAN BURICK
WHEREAS the Municipality of Swan Valley West has received written notice that the owners of Lots 7 & 8, Plan 2373 have submitted documents to Dauphin Land Titles Office to combine their two parcels into one;
THEREFORE BE IT RESOLVED that we do hereby agree to submit a letter of support to the Swan Valley Planning District requesting that their Development Application be approved for the construction of a garage on the lot currently adjacent to the lot on which their home is situated, and;
BE IT FURTHER RESOLVED THAT, once the Development Officer has approved the aforementioned development, they be authorized to move forward with their building permit and then begin construction on said garage once the building permit application process has been completed.
Carried:

8. GLEN FOSTER
TERRY NEELY
WHEREAS the Municipality of Swan Valley West has received written notice that the owners of Lots 4 & 5, Plan 31525 have submitted documents to Dauphin Land Titles Office to combine their two parcels into one;
THEREFORE BE IT RESOLVED that we do hereby agree to submit a letter of support to the Swan Valley Planning District requesting that their Development Application be approved for the construction of a garage on the lot currently adjacent to the lot on which their home is situated, and;
BE IT FURTHER RESOLVED THAT, once the Development Officer has approved the aforementioned development, they be authorized to move forward with their building permit and then begin construction on said garage once the building permit application process has been completed.
Carried:

9. STAN POTTEN
GLEN FOSTER
WHEREAS a request has been received from the Board for the Benito Recreation Centre Inc. regarding their annual Canada Day Event, and;
WHEREAS they are a non-profit organization and have held a public event in the Benito Urban Area for many years, promoting the celebration of Canada Day for the local community and surrounding area;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby declare the Canada Day Event being held in Benito on July 1st, 2016 by the Board of the Benito Recreation Centre Inc. a ‘Significant Community Event’ for the purpose of obtaining an occasional permit from the Liquor & Gaming Authority of Manitoba.
Carried:

10. CARRIE BLOSHA
STAN POTTEN
WHEREAS Council has received and reviewed a proposal from the Municipality of Minitonas-Bowsman regarding maintenance of a portion of the boundary road, and;
WHEREAS more discussion is required in order to create a written agreement for said maintenance;
THEREFORE BE IT RESOLVED that we do hereby agree to table a decision until such time as the Superintendent of Public Works and representatives of council are able to meet with the Foreman and representatives from the Council for Minitonas-Bowsman.
Carried:

11. TERRY NEELY
DAVID MINISH
WHEREAS Council has received and reviewed a proposal from Manitoba Hydro regarding the proposal to bury cable under the municipal road & right-of-way for the new home on the NE ¼ of Section 30-36-29WPM, and;
WHEREAS there are no issues currently identified with regards to said proposal;
THEREFORE BE IT RESOLVED that we do hereby agree to allow Manitoba Hydro to undertake the aforementioned project provided that the cable be a minimum of three (3) feet below the ditches on either side of Rd #173W and a minimum of six (6) feet below the surface of the road.
Carried:

12. STAN POTTEN
DAVID MINISH
WHEREAS there is a substantial amount of funds required to carry DFA Repairs and Major Capital Projects until such time as the funding can be claimed, reviewed and deposited into the Municipality’s Bank Account;
THEREFORE BE IT RESOLVED that we do hereby agree to increase the current Operating Line of Credit by $500,000.00 and shall review this increase at the end of the 2016 Fiscal Year in order to determine the appropriate amount that will be required in future years.
Carried:

13. GLEN FOSTER
DAVID MINISH
RESOLVED that the signing authorities for the Municipality of Swan Valley West shall be amended, with all cheques, debt instruments, transfers or legal documents to be signed by either one (1) of the following;
– The Chief Administrative Officer, Carolyn Gordon or the Financial Officer, Angela Mullin
Together with either one (1) of the following;
- The Reeve, Verne Scouten or the Deputy Reeve, Terry Neely
BE IT FURTHER RESOLVED that all cheques, transfers or debt instruments signed by Brian Burick up t o and including May 16th, 2016 shall be authorized for payment and honored under the signing authority previously approved by the Council for the Municipality of Swan Valley West.
Carried:

14. GLEN FOSTER
STAN POTTEN
RESOLVED that the written notice of retirement shall be received with regrets from the Urban Foreman as submitted to the Council for the Municipality of Swan Valley West, and;
BE IT FURTHER RESOLVED that a letter of sincere appreciation shall be presented to the Foreman in acknowledgement of his years of service to Village of Benito, and most recently during the amalgamation with the Municipality of Swan Valley West.
Carried:

15. TERRY NEELY
STAN POTTEN
RESOLVED that the Public Notice prepared under the direction of Reeve, Verne Scouten on behalf of the Council for the Municipality of Swan Valley West providing for clarification regarding the process of resigning from Council, as well as the ongoing accusations being directed toward certain members of council, shall be approved for public circulation and posting as presented.
Carried:

16. DAVID MINISH
CARRIE BLOSHA
RESOLVED that a committee of the following members of the Council for the Municipality of Swan Valley West shall be struck in order to create a proposal for the handling of Animal Control and By-Law Enforcement for the municipality;
- Brian Burick
- Carrie Blosha
- Glen Foster
Carried:

17. BRIAN BURICK
STAN POTTEN
RESOLVED that the proposal submitted by the Superintendent of Public Works, after consultation with the Chief Administrative Officer, regarding the position of Interim-Seasonal Mower Operator for the Municipality of Swan Valley West shall be accepted as received.
Carried:

18. DAVID MINISH
CARRIE BLOSHA
RESOLVED that the PROPOSAL SUBMITTED BY THE Superintendent of Public Works, after consultation with the Chief Administrative Officer, regarding the Summer Green-Team Position #1 – Rural Public Works Labourer for the Municipality of Swan Valley West, shall be accepted as received.
Carried:

19. STAN POTTEN
DAVID MINISH
RESOLVED that the Aggregate Levy By-Law changes shall be tabled until such time as the Council Representatives have been able to meet with the CAO to complete all necessary revisions.
Carried:

20. CARRIE BLOSHA
STAN POTTEN
RESOLVED the Animal Control Reports from the Urban Animal Control Officer and the Rural Animal Control Officer for the month of April, 2016 shall be received, and that payment for said services shall be approved as submitted.
Carried:

21. GLEN FOSTER
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #12401 to #12405 in the amount of $3,008.00
General Cheques #12406 to #12456 in the amount of $125,098.35
Payroll Cheques #782 to #798 in the amount of $22,034.89
For a Grand Total of $150,141.24
Carried:

22. DAVID MINISH
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation Report for the period ending April 30th, 2016 as presented.
Carried:

23. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the members of the council for the Municipality of Swan Valley West do hereby agree to hold the following Training Sessions;
- May 30th, 2016 at 7:00 p.m. with presenter Roger Bouvier of Municipal Solutions
- June 14th, 2016 at 5:00 p.m. with presenter Chris Baker of the office of the Manitoba Ombudsman.
Carried:

24. STAN POTTEN
BRIAN BURICK
RESOLVED that the members of the council for the Municipality of Swan Valley West do hereby agree to continue to accept the animal waste from Benito Premium Meats, approved previously by the Council for the Village of Benito, until such time as a new agreement with the Municipality of Swan Valley West can be created and approved, and under the following conditions:
- That the minimum requirements set by the Province of Manitoba are maintained
- That the Landfill Attendant or a member of the Municipal Staff are present at the time of disposal.
Carried:

25. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Superintendent of Public Works shall be authorized to answer questions posed by the local media regarding the reasons for the conditions of the municipal roads this spring, the reasons for delays in maintenance & improvements to the road conditions, the efforts made to date to improve the road conditions and plans for the future regarding repairs and any proposed measures to be undertaken to possibly avoid conditions such as those experienced this spring.
Carried:

26. BRIAN BURICK
GLEN FOSTER
RESOLVED that the members of the council for the Municipality of Swan Valley West do hereby agree to amend the agreement approve on May 16th, 2016 regarding the settlement of the 2015 outstanding aggregate levies to allow an extension to the previous deadline and shall agree to the new deadline of June 24th, 2016.
Carried:

Committee Reports:
Carrie Blosha – Swan Valley Health Facilities Foundation Inc.
David Minish – CN Crossing Regulation Workshop
Verne Scouten – Request for Benito Landfill Meeting

27. CARRIE BLOSHA
DAVID MINISH
RESOLVED that this meeting shall now adjourn at 10:50 p.m.
Carried: