Town of Swan River Minutes – June 7, 2016

The Council of the Town of Swan River met on Tuesday, June 7th, 2016 at 7:00 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Moriaux, Friesen, Whyte, Jacobson, Delaurier and Sakal present.  


1.  Call to order

2.  Adoption of Agenda
Resolution No: 2016.300
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Agenda for the June 7th, 2016 regular meeting of Council be received.
Carried

3.  Adoption of Minutes
Resolution No: 2016.301
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the minutes of the May 17th, 2016 regular meeting, the May 24th, 2016, the May 25th, 2016 and the June 1st, 2016 special meetings of Council be adopted as received.
Carried

4.  Delegations and Hearings

4.1 Delegation: Cindy Frank – Swan Valley Employment Training Project
Cindy Frank, Team Leader for the Swan Valley Employment & Training Project (SVETP) provided an overview of the project and the services it provides to members of the Swan River Community and surrounding areas.  She thanked Council for the Town of Swan River’s continued support of the program and for passing the resolution to support SVETP for the upcoming contract year.   

She advised that the mission statement of the Swan Valley Employment & Training Project is to “provide support services that enhance employability and foster the independence of under employed and unemployed individuals in Swan River and surrounding area.”  The mandate is to provide employment assistance services to clientele who are at least 18 years of age and unemployed or underemployed, which means those individuals working less than 20 hours per week. 

In order for the Swan Valley Employment & Training Project to meet both the mission statement and mandate of the program, a team of 3 staff members work collaboratively to ensure individuals’ needs are met daily.  Currently, Cory Kematch is the Administrator, Melody Bell is the Job Search Coach & Job Readiness Facilitator and Cindy is the Team Leader. 

5.  Unfinished Business
5.1 Swan Valley Food Bank – Garbage Collection

6.  New Business

6.1 SLWCD – June 17th field tour invitation
Resolution No: 2016.302
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that Glen McKenzie be authorized to attend the Swan Lake Watershed Conservation District field tour held on June 17th, 2016.
Carried

6.2 Elbert Chartrand Friendship Centre AGM Invitation
Resolution No: 2016.303
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Councillors Whyte, Sakal, Jacobson and Mayor McKenzie be authorized to attend the Elbert Chartrand Friendship Centre AGM being held in Swan River on June 30th, 2016.
Carried

6.3 Forest Tent Caterpillars

6.4 Dandelions

6.5 6th Avenue Lift Station Upgrade
Resolution No: 2016.304
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Town of Swan River authorize AE to proceed with Scope Change 1 – Design Review/Modification from the 6th Ave N Wastewater Pump Station Upgrades proposal for a fixed fee of $7,200.00;
FURTHER BE IT RESOLVED that if and only if the Town receives grant funding for the 6th Ave N Wastewater Pump Station upgrade, Associated Engineering be authorized to proceed with Scope Change 2 – Tendering, Construction Services, Post Construction Services from the aforementioned proposal for an estimated $58,500.
Carried

7.  Reports

7.1 Superintendent of Works Report
Resolution No: 2016.305
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Superintendent of Works report be received.
Carried

7.2 Fire Department May 2015 Call Report
Resolution No: 2016.306
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Swan River Fire Department May 2015 Call report be received.
Carried

7.3 SV Settlement Services May 2016 Report

Resolution No: 2016.307
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Swan Valley Settlement Services May 2016 report be received.
Carried

7.4 RCMP PCR Report for April – May 2016
Resolution No: 2016.308
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that the Police and Community Relations Report for April – May 2016 be received.
Carried

7.5 Building Inspector’s Report
Resolution No: 2016.309
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that the Building Inspector’s report be received.
Carried

7.6 By-Law Enforcement Officer’s Report for May 2016
Resolution No: 2016.310
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that the May 2016 By-Law Enforcement Officer’s report be received.
Carried

7.7 Handivan May 2016 Report
Resolution No: 2016.311
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that the Handi Van Report for May 2016 be received.
Carried

7.8 Administration Meeting Minutes

7.9 Council Member Reports

8.  By-Laws

8.1 By-Law No. 13/2016 Graffiti – 2nd reading
Resolution No: 2016.312
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that By-Law No. 13/2016 being a By-Law of the Town of Swan River to prevent unsightliness of property by prohibiting the placement of graffiti and requiring that property be kept free of graffiti be read a second time.
Carried

9.  Other Resolutions

9.1 to authorize the signing of the new North-West Regional Library Agreement
Resolution No: 2016.313
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that Mayor Glen McKenzie and Chief Administrative Officer Julie Fothergill be authorized to sign the new North-West Regional Library Agreement with the Municipality of Swan Valley West.
Carried

9.2 to authorize the signing of agreement for payment of arrears
Resolution No: 2016.314
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that Mayor Glen McKenzie and Chief Administrative Officer Julie Fothergill be authorized to sign the Agreement for Payment of Tax Arrears prepared by TAXervice.
Carried

9.3 To authorize the signing of the Emergency Medical Aircraft Agreement
Resolution No: 2016.315
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that Mayor Glen McKenzie and Chief Administrative Officer Julie Fothergill be authorized to sign the Emergency Medical Aircraft Agreement with the Municipality of Swan Valley West.
Carried

9.4 to authorize signing of leasing agreement for postage machine
Resolution No: 2016.316
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that  the Chief Administrative Officer be authorized to sign a 36 month Lease Agreement for a new Pitney Bowes postage machine.
Carried

9.5 To receive the SLWCD Minutes from Jan. – Mar. 2016
Resolution No: 2016.317
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the Swan Lake Watershed Conservation District meeting minutes from January – March 2016 be received.
Carried

9.6 To receive the NWRL 2015 Audited Financial Statements
Resolution No: 2016.318
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the North-West Regional Library 2015 Audited Financial Statements be received.
Carried

9.7 To hire office clerk
Resolution No: 2016.319
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED  that Susan Logan be hired for the municipal office clerk position effective June 9th, 2016.
Carried

9.8 To hire casual Customer Service Representative
Resolution No: 2016.320
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that Erin Clouson be hired as a casual Customer Service Representative at the SVCU Aquatic Centre effective June 7th, 2016. 
Carried

9.9 To authorize attendance at Refrigeration Operator Course
Resolution No: 2016.321
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that Keegan Harness be authorized to attend the Refrigeration Operator Course Level 1 in Brandon, Manitoba from June 20 -24, 2016. 
Carried

9.10 To purchase a half ton truck
Resolution No: 2016.322
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that a 2011 Chevy Silverado half ton truck be purchased from Redline Chrysler  in the amount of $17,900.00 plus taxes.
Tabled

9.11 To table resolution no. 2016.322
Resolution No: 2016.323
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that Resolution No. 2016.322 be tabled.
Carried

9.12 To authorize attendance at National Lifesaving course
Resolution No: 2016.324
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that Tracy Houston be authorized to travel to Hamiota, Manitoba  to complete her co-teach of the National Lifeguard course on June 10 -12 & June 24 – 26, 2016. 
Carried

9.13 To replace compressor at arena ice plant
Resolution No: 2016.325
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that Swan Pas Refrigeration & Air Conditioning be hired to replace compressor on the arena ice plant.
Tabled

9.14 To table resolution no. 2016.325
Resolution No: 2016.326
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that Resolution No. 2016.325 be tabled.
Carried

9.15 To receive building permit applications
Resolution No: 2016.327
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the following Building Permit Applications be received:
21/16 - 321 Main St Demo of Apartment
22/16 - 208 Crocus Dr Fence 
23/16 - 216 Main St W Sign 
24/16 - 1320 2nd St S Fence 
25/16 - 1508 3rd St S Gazebo 
26/16 - 311 8th Ave S Renovation 
27/16 - 219 7th Ave S Fire Pit 
28/16 - 2 Pine Cove New House 
29/16 - 327 Centennial Dr S Garage 
30/16 - 1 Riverview Dr Shed 
31/16 - 703 Main St Demo 
32/16 - 900 Ross St Utility Shed/Landscaping 
33/16 - 123 6th Ave N Outdoor BBQ Cooking Shed 
34/16 - 225 9th Ave N Pole Picnic Shelter 
35/16 - 113 Main St W Renovations 
Carried

9.16 to approve accounts
Resolution No: 2016.328
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the accounts as follows be hereby approved for payment:
(1) General Accounts from Cheque No.18803 to No.18879 for a total of $266,905.81.
(2) Payroll Account from Cheque No. 3787 to No. 3793 for a total of $112,041.15.
Carried

9.17 Add utility invoices to property tax rolls
Resolution No: 2016.329
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the following utility bills be added to the property tax roll:
11230000.00 - 202 Main St - 251400.000  
21800000.05 - 327 5th Ave. S. - 0090300.000
30261010.04 – 500 2nd St N – 0030300.000
30300020.06 - 215 4th Ave N - 0029100.000
Carried

10.  In Camera
Resolution No: 2016.330
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Carried

11.  Out of Camera
Resolution No: 2016.331
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
Carried

12.  Adjournment
Resolution No: 2016.332
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that this regular Meeting of Council now adjourn.
Carried